भारतीय डाक विभाग
DEPARTMENT OF POSTS: INDIA
मुख्य पोस्टमास्टर जनरल कार्यालय,
आं.प्र.सर्किल, हैदराबाद – 500 001.
OFFICE OF THE CHIEF POSTMASTER
GENERAL, A.P.CIRCLE, HYDERABAD – 500 001
No. U /
11 – 106 / RJCM / 2013 dated at
Hyderabad – 1 the .06.2013
To,
Sri
D.A.S.V.Prasad,
Secretary,
Staff Side,
RJCM
& PA,
Secunderabad
H.O.,
Secunderabad-500003.
Sub: - Minutes of 106th
RJCM meeting held on 28.05.2013 in the Conference hall of
Dak
Sadan, AP Circle, Hyderabad - Reg.
******
Sir,
A copy of the minutes of 106th
RJCM meeting held on 28.05.2013 at 10:00 AM in the Conference Hall of Dak
Sadan, A.P. Circle, Hyderabad is enclosed for information.
DA: As above.
Yours
Sincerely,
Sd/-
सहायक निदेशक (भर्ती & कल्याण )
Assistant Director (Rectt
& Wlf)
कृते मु.पो.मा.ज.,आं.प्र.सर्किल, हैदराबाद-500 001
for CPMG,
A.P.Circle, Hyderabad– 500 001
[[[
Copy
to:
1-6).All
the RJCM members with a copy of minutes.
1). Sri R J Madhusudana Rao, Circle Secretary, R-III, NFPE & Stg. Asst., Hyd
Stg. Division,
Hyderabad- 5000 001.
2). SK.Humayun, Circle
Secretary, P-IV & Sorting Postman, Nellore H.O.
3). Y.Bhoomeshwar, Circle
President, R-IV, AP Circle, H.No.11-100, Babujagjeevanram Nagar,
Malkajgiri, Hyderabad.
4). K.Ramachandram, Circle
Secretary, AIPAOEU Gr.C&D, AP Circle & PA, O/o CPMG, Hyd-1.
5). D.Kishan Rao, General Secretary,
NAPE Gr –C & PA working at Khairatabad HO, Hyderabad.
6). N.Ramappa, Circle
Secretary, NUR-IV, AP Circle, H.No.15/5/21, Sivasanker Nagar, Adoni -
518301.
7-10). The
Postmaster-General, Hyderabad / Vijayawada / Visakhapatnam / Kurnool Region for
kind information and necessary
action.
11). The DA (P), O/o DA (P),
Hyderabad - 500001 for kind information and necessary action.
12). The PMG (BD), Hyderabad
– 500 001 for kind information and necessary action.
13-18).
All concerned Group officers of Circle office. The respective group officers
should take
immediate action on the pending
aspects shown in the minutes and report compliance within
10 days.
APMG (FS
& BD) / DDM (PLI) / AD (Bldgs) / AD (Estt) / AD (Mails) / AD (Technology) /
Sd/-
कृते मु.पो.मा.ज.,आं.प्र.सर्किल, हैदराबाद-500 001
for CPMG, A.P.Circle, Hyderabad– 500 001
[[[
Minutes
of 106th R.J.C.M. Meeting dated 28.05.2013 held at 10:00AM.
The
106th R.J.C.M. meeting was held on 28.05.2013 at 10:00 AM in the
Conference Hall of Dak Sadan, A. P. Circle, Hyderabad. Chief PMG chaired the
meeting. The following have attended the
meeting.
|
OFFICIAL SIDE
|
STAFF SIDE
|
||
|
Shri B V Sudhakar ,
Chief PMG, A.P. Circle,
Hyderabad
|
Chairperson
RJCM
|
Shri D.A.S.V.Prasad
|
Secretary,
Staff Side,
RJCM
|
|
Shri Vishvapavan Pati,
PMG, Hyderabad Region
|
Member
|
Shri R J Madhusudhana Rao
|
Member
|
|
Smt. K Sandhya Rani,
PMG (BD & Technology)
|
Member
|
Shri K.Ramachandram
|
Member
|
|
Shri M. Sampath ,
P.M.G, Vijayawada Region
|
Member
|
Shri D Kishan Rao
|
Member
|
|
Smt M. Sharda Sampath,
PMG, Visakhapatnam Region
|
Member
|
Shri Sk. Humayun
|
Member
|
|
Smt. Mariamma Thomas,
DPS (Hqrs)
|
Secretary,
Official Side
|
Shri Y Bhoomeshwar
|
Member
|
|
Sri A Ranganath Shyam,
DA (P)
|
Member
|
|
|
Shri E.V.Rao, APMG (Vigilance) also sat in the meeting to assist the
Chief PMG.
Staff Side – OLD Items
Item No: 8-7/2010:
Payment of incentive to the
Development Officers (P.L.I) which was held up due to Audit objection.
Outcome:
The incentive was released based on PLI Directorate orders No.
35-15/78 (Part) dated 07.01.2008 and subsequent letter dated 17.06.2008 will
subsequently become effective by virtue of depositing subsequent premium.
PLI
Directorate has no where mentioned to recover the incentive released above if
the business has subsequently become ineffective.
In view of the above, the incentive
released is not irregular and there is no need to recover the amount.
ITEM
CLOSED
Item No: 2:
Provision of lift in Vijayawada
R.O.
Outcome:
The lift is in operation w.e.f. 5.4.2013.
ITEM
CLOSED
Item No: 1-2/2011:
Proper maintenance and utilization of
P&T colony Community Hall, Chikkadapally.
Outcome:
Civil and Electrical works for ` 12, 247 / -
executed. However, Leader, staff side
pointed out that electrical works were commenced after completion of civil
works resulting in damage of the building and the purpose of maintenance is
being defeated. E.E. (Civil) will be addressed by C.O. to ensure that in
future, after completion of electrical works only, civil works are
executed.
ITEM CLOSED
Item No: 2-8/2012:
Irregular Audit objection raised by
the P&T Audit for recovery of Incentive paid for NREGS work at Wanaparthy
Division.
P&T Audit has made an objection while auditing at Wanaparthy
Division for recovery of excess payment of NREGS Incentive from the two
officials.
As per PMG (BD), AP Circle orders there is no ceiling for grant incentive
for doing NREGS Work. PMG is requested for issue of orders to SPOs Wanaparthy
not to recover the incentive from the official.
Outcome:
(3)
Union says that though there is no bar to pay incentive
to the staff, for the period prior to the year 2010, the same has been ordered
for recovery. The matter has been taken up with P &
T Audit for waival of the recovery of the incentive paid.
2) D.A (P) to provide Ruling
position as to whether H.O.C. is competent to stop P & T audit recovery or
not.
Item No.s: 4-8/2012 & 5-8/2012:
Immediate replacement
Shabad rough stones by Tandur blue stones in RJCM office floor (B-1, P&T
quarters, Chikkadpally).
&
Immediate repairs to toilet and false roof at RJCM office (B-1, P &
T Quarters, Chikkadpally).
Outcome:
Civil works for ` 1, 19, 660 / -
executed.
ITEM
CLOSED
Item No: 7-8/2012:
Dequarterisation and drawal of
HRA.
As per the item No 1/01-2012 the
proposals are to be examined on the basis of merit of each case. The following
cases are referred already and pending. We request immediate examination.
a.
In the case of Vengalraonager of
Hyderabad City division the rent paid
for the office is
` 2700/- and the quarters are not
justified by the SOA.The incumbent is loosing HRA to the extent of ` 6000/-.
- In r/o High court PO of Hyderabad the quarters cannot be occupied because of security arrangements. A report was already made.
Outcome:
a)
De-quarterisation
of Vengalarao Nagar P.O, Hyderabad was approved by Chief PMG on 18.1.2013 and
implemented by SSPOs, Hyderabad South East Division.
ITEM CLOSED
(3) De-quarterisation of High Court P.O, Hyderabad,
for the period from 11.1.2010 to 30.9.2010 was approved by Chief PMG on
8.3.2013 and approved by SSPOs, Hyderabad South East Division. The Staff side
pointed out that the de-quarterisation has to be done on permanent basis, which
is not within the competence of Circle Office.
ITEM CLOSED
Item No. 13-01/2013:
Provision of Purified drinking
water in major Post offices.
In many Post offices the tap
water is provided directly or the processed water which is not found safe.
Instead the purifiers may be provided to the offices and it will cut down the
recurring expenditure on processed water.
Outcome:
Water purifiers will be
provided to all the Post Offices including R.M.S. offices in H.C.R. as well as
to each floor of C.O. wherever required subject to availability of funds.
Similarly Regions will take necessary action where required.
ITEM CLOSED
Official Side new
items
Item No. 01-05/2013:
Approach &
Methodology for achievement of targets like BD/PLI/RPLI/SB.
(3)
PLI / RPLI :
Union requested for
prompt payment of incentive to the staff.
Outcome:
(3) The staff concerned will prefer incentive
bills every month instead of submitting in one lump at the fag end of the
financial year. Further, the bills will
be scrutinized as and when received promptly instead of waiting till the
receipt of budget paving the way for utilization of the funds received.
(2)
Procurement of business by BPMs/SPMs throughout the year instead of
rushing in March of every year to achieve the targets giving scope for bogus
policies should be ensured.
(3)
Meeting of PLI Development Officers/Field Officers will be conducted at
Regional level to improve PLI business.
(5) The B.P.Ms of B.Os which are below E.C.R
(Expenditure Coverage Ratio) should be motivated to strive for achieving self
sufficiency by procuring RPLI business as prescribed.
6)
Action will be taken for delivery of Acceptance Memos as well as Policy
Bonds to the insurants promptly for enabling them to pay subsequent premia.
(7)
Kurnool Region has adopted certain practices and procedures to dispose
claims promptly. PMG, Kurnool to share the same with all Regions.
(8)
It has been agreed that it is the collective responsibility of the
Administration as well as staff to achieve the targets assigned. Staff side
suggested that holding of meetings at villages to propagate SB account / RPLI /
PLI. The staff side has also volunteered to depute a union representative to
speak during such meetings for improving business.
(9) A
suggestion to organize seminars by the Union representatives at
Divisional/Regional level on their own has also come, from the staff side,
which is a welcome measure. Representatives
from Administrative side will also be invited to offer their suggestions for
improvement of business for the Department.
On such occasions, staff side will maintain balanced interaction. Agenda for such seminars will be sent by the
Unions in advance.
(10) Wide publicity will be
given for PLI/RPLI Schemes.
(ii) Opening of S.B. Accounts:
Outcome:
(3) On an average, at least 50 S.B. accounts have
to be got opened every month in each Post Office to achieve the proportionate
target.
(2) As far as possible, all the staff members
working in every Post Office should open one P.O. S.B. Account.
(3)
Advantages of P.O. Savings Schemes will be displayed in the P.Os in a
prominent place.
(iii) RD Accounts:
Outcome:
NREGS wage seekers having PO SB
accounts should be motivated to open R.D. account also simultaneously.
(iv) e – payments:
Outcome:
Students appearing for different exams
like SSC / Intermediate / APPSC etc., are at present sending individual D.Ds / Challans
towards the fee prescribed for respective examinations. There is scope for
earning revenue for the Department, if e-payment system in offices for
accepting fee. B.D. Group of C.O. will work out the modalities.
(v) E.P.P.:
Outcome:
Following are the areas which need attention to retain business from
bulk mailers like Naaptol which is giving considerable revenue of ` 35 lakhs to the Department every month.
(3) Track and trace system will not help if the
officials concerned do not pay attention to upload the information at every
point.
ii) Door delivery: - Door delivery is not
being done in majority of the cases. EPP articles have to be door delivered.
Delivery staff have to be advised appropriately.
iii) Articles which are being returned to
sender are being sent without putting them in bags leading to extraction.
To further improve EPP business, Sri
Chaitanya Educational Institutions will be contacted by BD Group of C.O. to
transmit their study material to various destinations in AP which will give
substantiate business to the Department.
Item No. 02-05/2013:
Improvement of Mail delivery.
Outcome:
1) All the Sr. Postmasters/ Postmaster / SPMs
will attend to the mail received for delivery every day to pick up
mis-sendings/unpaid & insufficiently paid articles.
2) The working hours of the Sr
Postmasters/PMs/SPMs of delivery Post Offices in Andhra Pradesh will be
revised, so that they attend the office in the morning to check the mails
received for delivery invariably.
3) In some delivery Post Offices, sorting cases
are not in proportion to the number of Postman beats. In all such cases, sorting cases in required
quantity with required selections will be supplied.
(3) In some delivery S.Os, contingents are
working against Postman posts for longer periods. They should be properly trained to improve
delivery efficiency.
(3) Scanning should invariably be done before
sending the articles for delivery. All the mandatory scan ought to be done.
6)
Rubber stamps indicating the columns to be filled up by Postman like
Door locked/refused etc., will be supplied to all the delivery staff to
facilitate the delivery staff to tick the relevant remark for non-delivery.
7) As
the public are not aware of the exact name of the Post Offices in which
different localities are situated, letters are often being tossed from one Post
Office to another leading to delay in delivery.
To overcome this, suggestions made are that i) Municipal authorities
will be requested to mention the PIN CODE number below the colony name in the
sign boards ii) through Customer
Meets etc., public will be educated to write the exact
PIN CODE of the delivery Post Office.
8) A
suggestion has also come whether to address Directorate to examine the
feasibility of levying extra charge on the returned mail of insufficient/incorrect
address, especially in cases where concessional rate of Postage is being
allowed by the Department.
10) A
suggestion has also come to develop software mentioning the names of the
important Colonies etc., under each delivery Post Office in India Post portal
which will be taken up with Directorate by C.O.
11)
Quickly re-organizing the Postmen beats.
Item No. 03-05/2013:
Elimination of transfer of mail from Set to Set.
Outcome:
1) Classified List of Post Offices will be
supplied to RMS Units.
(3) Though arrangements are made for night sets,
staff are not attending in full which is not a healthy practice. Staff arranged should attend night set when
ordered.
(3) A suggestion has come to close direct bags
from RMS to bulk recipients bypassing Pos to avoid unnecessary handling, which
will be examined in C.O.
(3) T.D. lists should be supplied to RMS units.
(3)
Measures to
eliminate mail transfer with practical view will be submitted by the staff side
by 14th June 2013 for examination.
Item No. 04-05/2013:
Improving parameters of MNOP.
Outcome:
(3) On receipt of information regarding disposal
of Regd/Speed Post article duly written on the obverse of the B.O. daily
accounts by the respective BPMs, there is no clarity at S.O. point as to who should upload the delivery data
into R.Net/Speed Net as the case may be, in respect of the Speed
Post/Registered articles delivered at B.Os.
This is a very important point which will be examined at appropriate
level. Divisional Superintendents to clearly instruct Pos on this. Ros to
monitor. CO to get the feedback.
(2) In
many cases, instead of uploading the exact date of delivery, date of updation
is being shown as date of delivery which is incorrect. Exact date of delivery should be uploaded.
(3) Scanning is not being done at every point
which should be ensured. Non-availability of scanners is also there in some
cases. Divisional Heads can
purchase/repair scanners wherever justified within their purview subject to
availability of funds.
(4)
M.M.S, Manager, Hyderabad is reported to have floated a tender for
supplying of batteries. Regions can do the same. However, in case their tenders
do not fructiful, they can operate the MMS tenders to obtain supplies by
floating indent on MMS, Manager, subject to the formalities being completed.
(5) N.T.D. mis-sorting is also found on high side
which should be minimized.
Item No. 05-05/2013:
Improving parameters of Project Arrow.
Outcome:
(3) The SPMs of ‘C’ & ‘B’ class S.Os will
have to be trained to meet the requirements under Project Arrow.
(2)
Google template developed in Visakhapatnam Region will be followed in
other Regions of the Circle also to monitor Project Arrow. PMG, Visakhapatnam
to share their knowledge with the Regions.
(3)
Union has suggested that instead of simply imparting theoretical
training, the staff should be imparted training with a practical approach, so
that staff will not face any difficulty in the field.
The staff
side gave a list of new items for discussion during the meeting on
28.5.2013. Action on these items will be
processed for discussion in the next R.J.C.M. meeting.
Sd/-
सहायक पोस्टमास्टर जनरल
(स)
Assistant Postmaster General (Vig)
कृते मु.पो.मा.ज.,आं.प्र.सर्किल, हैदराबाद-500 001
for
CPMG, A.P.Circle, Hyderabad– 500 001
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