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Tuesday, April 2, 2013

Minutes of 105th RJCM meetingheld on 17/01/2013 at Hyderabad


Minutes of 105th R.J.C.M. Meeting dated 17.01.2013 held at 11:00AM.
***
                        The 105th R.J.C.M. meeting was held on 17.01.2013 at 11:00 AM in the Conference Hall of Dak Sadan, A. P. Circle, Hyderabad. Chief PMG chaired the meeting.  The following have attended the meeting.

OFFICIAL SIDE
STAFF SIDE
Ms.Karuna Pillai,
Chief PMG, A.P. Circle, Hyderabad
Chairperson
RJCM
Shri D.A.S.V.Prasad
Secretary,
Staff Side,
RJCM
Shri K.P.Sethy,
P.M.G, Kurnool Region
Member
Shri R J Madhusudhana Rao
Member
Shri Vishvapavan Pati,
PMG, Hyderabad Region
Member
Shri K.Ramachandram
Member
Shri M. Sampath ,
P.M.G, Vijayawada Region
Member
Shri D Kishan Rao
Member
Smt. K Sandhya Rani,
PMG (BD)
Member
Shri Sk. Humayun
Member
Smt. Mariamma Thomas,
DPS (Hqrs)
Secretary,
Official Side
Shri N Ramappa 
Member
Sri A Ranganath Shyam,
DA (P)
Member



Shri E.V.Rao, APMG (Vigilance) also sat in the meeting to assist the Chief PMG.

                                 

                                              Staff Side – OLD Items

Item No: 8-7/2010:
          Payment of incentive to the Development Officers (P.L.I) which was held up due to Audit objection.

Outcome:
          Matter referred to Directorate on 24.08.2012. DO reminder from Chief PMG issued on 26.09.2012 & 09.12.2012. Reply is awaited. 



Item No: 2:
                 Provision of lift in Hyderabad GPO and Vijayawada R.O.

Outcome:
Hyderabad GPO:  ITEM CLOSED.
Vijayawada RO:
          1st phase of Civil work is completed and electrical work is in progress.


Item No: 1-2/2011:
           Proper maintenance and utilization of P&T colony Community Hall, Chikkadapally.

Outcome:
         Civil works expected to be completed by 28.02.2013.    


Item No: 1-8/2012:
            Irregular Audited objection raised by P&T Audit to recover Children Education Allowance from 3 officials in Vijayanagaram Division
            Copy of the Audit objection, SPOs Vijayanagaram letter addressed to Dy.Director of Audit and reply from Asst Audit Officer is enclosed for information.

Outcome:
            PMG, Visakhapatnam Region has taken up the matter with P&T audit stating that action taken by SPOs, Vizianagaram is correct and to admit the audit objections.

ITEM CLOSED

Item No: 2-8/2012:
           Irregular Audit objection raised by the P&T Audit for recovery of Incentive paid for NREGS work at Wanaparthy Division.
           P&T Audit has made an objection while auditing at Wanaparthy Division for recovery of excess payment of NREGS Incentive from the two officials.  
          As per PMG (BD), AP Circle orders there is no ceiling for grant incentive for doing NREGS Work. PMG is requested for issue of orders to SPOs Wanaparthy not to recover the incentive from the official.
Outcome:
            The audit objection is not in accordance with the orders on the subject. RO, Hyderabad will write to P & T Audit, explaining the position and to admit the objection.



Item No.s: 4-8/2012 & 5-8/2012:
             Immediate replacement Shabad rough stones by Tandur blue stones in RJCM office floor (B-1, P&T quarters, Chikkadpally).
                                                                        &
             Immediate repairs to toilet and false roof at RJCM office (B-1, P & T Quarters, Chikkadpally).  

Outcome:
             Tenders were opened and work awarded.

Item No: 7-8/2012:
Dequarterisation and drawal of HRA.
            As per the item No 1/01-2012 the proposals are to be examined on the basis of merit of each case. The following cases are referred already and pending. We request immediate examination.
a.      In the case of Vengalraonager of Hyderabad City  division the rent paid for the office is   
 ` 2700/- and the quarters are not justified by the SOA.The incumbent is loosing HRA to the extent of  ` 6000/-.
  1. In r/o High court PO of Hyderabad the quarters cannot be occupied because of security arrangements. A report was already made.

Outcome:
a.      The file received from CIFA on 15.01.2013 with concurrence for de-quarterisation of Vengalraonagar PO, Hyderabad City Division and orders have been issued.
b.      This case was referred to Directorate on 23.04.2012 and reminded on 07.08.2012, 04.10.2012 & 07.12.2012. Reply from Directorate is awaited.

Item No: 13-8/2012:

          Redeployment of HSG-I post from RO Vijayawada to Chief PMGs office.

          Originally this HSG-I post was identified at RO Vijayawada basing on the seniority of the official. Now this official has opted for O.S. Post in Circle Office. There is nobody eligible for HSG-I post at RO Vijayawada and the same is lying vacant. It is requested to downgrade the HSG-I to LSG at RO Vijayawada and upgrade HSG-I in Chief PMGs Office.

Outcome:
            Since implemented.
                                       
ITEM CLOSED
Official Side OLD Item : 01-08/2012
Date Entry in Speed Net Software:
             It is observed that many offices are not doing date entry in Speed Net Software. As a result, Regions of Andhra Pradesh Circle are reflected in very low ranked with reference to MNOP performance. Staff side is requested to direct the staff to complete data entry work on day to day basis.
Outcome:
          Required hardware is yet to be provided by the Department to many offices. However from Staff side, all the officials will be advised to do the data entry in Speed Net Software.
                                                                                                               ITEM CLOSED 


                                                       
Staff side new items
New Item No. 1-01/2013:
Grant of HRA to SPM Kuderu SO, in Anantapuram Divn, Kurnool Region;
                  The official is woking as SPM Kuderu SO from 14-8-2008.That PO is having post attached quarters.PO is located in the premises of MPDO office. Total FHR is paying to land lord is only ` 385/- for total PO building including post attached quarters. The quarter portion is not as per schedule of accommodation and that quarter is in inhabitable condition without doors, no electric connection. SPM made a representation for dequarterisation and drawl of HRA immediately after his joining there. He submitted so many representations to Ananthapur DO and RO Kurnool. RO sanctioned the HRA from 18-5-2012. The sanction is quite irregular as he has not occupied quarter the SPM he is eligible to get HRA from Aug 2008.
Outcome:
        The Staff side contended that in this office and some other offices also FHR being paid to the post office buildings are much below the HRA admissible to the SPMs. The accommodation provided to the Postmasters is substandard. In all such cases the SPMs may be paid eligible HRA.
          A letter will be sent from Circle office to all the ROs to ensure that residential accommodation provided to the SPMs in quarters portion is as per standards and where this is not possible, PMGs will examine and decide the sanctioning of eligible HRA to the SPMs, without delay.

                                       ITEM CLOSED

New Item No. 2-01/2013:
Grant of HRA to SPM Chebrole in Kakinada Division, Visakhapatnam Region.
            The official joined that PO on 15-5-2010. The post attached quarter portion was occupied by the Land Lord by keeping his belongings. After joining the SPM immediately brought the issue to the notice of SPOs Kakinada on 22-5-2010. The inspection was done by IPO Kakinada north Sub Division. In the report the IPO mentioned that the Land Lord has occupied the quarter portion.  Land Lord is demanding to vacate the building as he has given it on rent to them. SPM made number of representations to SPOs .PMG Visakhapatnam for sanction of HRA. His representations are in vain. NO action is initiated by DO or RO. so far. We request to take action and grant HRA to SPM.
Outcome:
        The Staff side contended that in this office and some other offices also FHR being paid to the post office buildings are much below the HRA admissible to the SPMs. The accommodation provided to the Postmasters is substandard. In all such cases the SPMs may be paid eligible HRA.
          A letter will be sent from Circle office to all the ROs to ensure that residential accommodation provided to the SPMs in quarters portion is as per standards and where this is not possible, PMGs will examine and decide the sanctioning of eligible HRA to the SPMs, without delay.
            As landlord already occupied the SPM quarters portion, SPM may be eligible to draw HRA. HRA may be drawn after verification of this by RO, Visakhapatnam.

                                       ITEM CLOSED

New Item No. 3-01/2013:
Stop the harassment by Railway Vigilance Officials in the name of verification at PRS Counters located at Post Offices.
            It has came to the notice of this union that the Railway Vigilance officials are harassing the Postal Staff working at PRS counters in the name of verification  is highly irregular. As per the provisions Postal inspecting authorities/higher authorities has to verify/inspect the offices/counters.  Railway Vigilance officials have not empowered to verify/inspect the post office counters. It is requested to take up the matter with railway authorities to stop the same immediately.
Outcome:
           As per the reports obtained from Regions/Units in respect of “Harassment by Railway Vigilance Officials in the name of verification at PRS counters located at Post Offices”, only one instance has been reported by SSPOs, Hyderabad South East Division wherein an official namely Smt. V Rajeswari from Hyderabad Jubilee HO was asked to report at O/o Inspector, RPF, Nampally, Hyderabad on 12.11.12 to record her statements as witness in connection with the enquiries being made against a private travel agent (Sri Naveen Kumar Agarwal).
          As per the PRS operating procedure, “The complaints arising out of behaviour on conduct of staff of India Post will be dealt by the Department of Posts” and hence the official was not directed to attend the enquiry. Instead, Circle Office issued instructions to depute ASP / PRI (P) to ascertain details from O/o Inspector, RPF, Nampally.
           In accordance with the instructions issued by Circle Office, ASP (S) from Hyderabad South East Division has been directed to contact Inspector, RPF, Nampally to ascertain details in the above case. He ascertained that, the Inspector, RPF visited PO, only to record the statement of PRS Counter PA against Sri Naveen Kumar Agarwal (a private travel agent).
          Staff side further complained that Railway Vigilance Officers are coming to Post offices and asking the staff to show their cash chests for verification of cash, which is objectionable.
          The Railway Vigilance Officers are not expected to check the cash balances and they are not supposed to threaten the staff in Post offices.
          This will be taken up with the Railway authorities in the ensuing co-ordination meeting.

                                        ITEM CLOSED

New Item No. 4-01/2013:
Nonpayment of incentive to the officials who performed business under BD like UTI and other mutual funds.
Nonpayment of incentive to the officials who performed duties under Business development like UTI and other mutual funds. The Circle office informed that a CD was supplied to all ROs with a sanction memo. The RO Visakhapatnam has not given the sanction to the officials who performed business in Amalapuram Division so far. RO Visakhapatnam replied in the Bi-Monthly meeting that the divisional head have reported that the eligible incentives have been paid to the eligible officials, but it is observed that but in Amalapuram division the incentive is not paid till date.
Outcome:
         The Postmaster General, Visakhapatnam Region intimated that incentives in respect of UTI Business in Amalapuram division were paid and no payments are pending in the division. The Mutual Fund applications were not processed by Divisional Office and sent directly to the Mutual Fund office. On receipt of sanction from Directorate, the incentives were paid.
    
Incentives in Amalapuram Division were paid as under:
Ü  UTI Energy funds on 05.11.2008 for ` 16,667.25
Ü  UTI Infrastructure Advantage fund on 07.12.2008 for ` 77,522
Ü  UTI Life Style funds on 27.11.2008 for ` 32,244
Ü  Total ` 1,26,433.25 was paid in Amalapuram division as incentives.
ITEM CLOSED

New Item No. 5-01/2013:
Drawl of HRA to SPM, Cantonment SO, Vizianagaram Division.
            As the quarter portion of the Vizianagaram Contonment was under repair the SPM, could not occupy the quarters.  The repairing work is also not completed so far. The union item was taken in the Bi-Monthly meeting with PMG Visakhapatnam on January 2010, PMG replied that SPOs Vizianagaram division has asked for additional information and the same was received on 04/08/2010. But even today the eligible HRA is not drawn to the SPM.
Outcome:
        The Staff side contended that    in this office and some other offices also FHR being paid to the post office buildings are much below the HRA admissible to the SPMs. The accommodation provided to the Postmasters is substandard. In all such cases the SPMs may be paid eligible HRA.
          A letter will be sent from Circle office to all the ROs to ensure that residential accommodation provided to the SPMs in quarters portion is as per standards and where this is not possible, PMGs will examine and decide the sanctioning of eligible HRA to the SPMs, without delay.
            However for the period for which the quarter was under repairs, the SPM has to be paid eligible HRA. PMG, Visakhapatnam will submit the proposal to Circle Office.

                                       ITEM CLOSED

New Item No. 6-01/2013:
Drawl of HRA to SPM, Subbavaram SO, Anakapalli Division.
            As the quarter portion of the SPM, Sabbavaram SO is not as per the SOA. The Item was taken up with the PMG Visakhapatnam in the Bi-Monthly meeting in the month of August 2010.The PMG replied in the Bi-Monthly meeting held on 10/04/2012 that the case has been referred to CO for suspension of post attached quarter.
Outcome:
        The Staff side contended that    in this office and some other offices also FHR being paid to the post office buildings are much below the HRA admissible to the SPMs. The accommodation provided to the Postmasters is substandard. In all such cases the SPMs may be paid eligible HRA.
          A letter will be sent from Circle office to all the ROs to ensure that residential accommodation provided to the SPMs in quarters portion is as per standards and where this is not possible, PMGs will examine and decide the sanctioning of eligible HRA to the SPMs without delay.
          The staff side contended that the portion provided to SPM is too small and not according to SOA. PMG, Visakhapatnam will examine this and submit a proposal.

                                       ITEM CLOSED

New Item No. 7-01/2013:
Irregular issue of orders to retaining of the RGIs articles containing smart ID cards in the post offices for a period of 30 days from the date of receipt vide SSPOs, Hyderabad City Division letter No.BD/Speed Post/2012-13 dated 08/10/2012 against the statutory Rules on the subject.
            As per the Postal Manuals all the inland accountable articles including Speed Post articles has to be kept in deposit for a period of 7 days only except foreign articles. The statutory rules also not amended so far, The SSPOs Hyderabad City Division has issued the said orders to retaining the RGIs articles containing Smart ID cards in the post offices for a period of 30 days from the date of receipt. This is against the spirit of the statutory rules on the subject. Hence it is requested to roll back immediately of the orders issued by the SSPOs, Hyderabad City Division.

Outcome:
          The orders to retain the Speed Post articles containing RGI Smart ID cards in post offices for a period of 30 days from the date of receipt were issued as per the Directorate instructions contained in the DO No. 59-02/2011-BD & MD (pt) dated 24.08.2012 in connection with booking of RGIs Smart ID cards through Speed Post. The instructions were communicated vide this office letter No. BD/6-644/ECIL/11-12 dated 28.08.2012 to all concerned.
ITEM CLOSED

New Item No. 8-01/2013:
Supply of new computers to the divisions in place of condemned computers.
            It has come to the notice of this union that all the divisions have performed the condemnation process and submitted the condemnation certificates to the Circle office. But Circle Office has not supplied the new computers in place of condemned computers to the divisions. Most of the divisions are facing shortage of computers while modernizing the post offices. Hence it is requested to take appropriate action to supply the new computers in place of condemned computers to the divisions.  

Outcome:
          In respect of replacement of condemned systems allotment of funds requested from Directorate.
                                    ITEM CLOSED
New Item No. 9-01/2013:
Proper maintenance of Electrical and Civil amenities to E-Block of Postal Staff Quarters, Chikkadpally.
            Occupants are facing the following problems in E-Block of Chikkadpally P&T Quarters.
1.      Non Supply of bore well water for general use
2.      Repair/white wash/Colouring to be taken up
3.      CC flooring on the backside of the ground floor quarters
4.      CC flooring in between the E-1 and E-3 quarters
5.      Replacement of old electrical wiring which is causing short circuits in the quarters.

 Outcome:
            Maintenance of Postal Staff Quarters, Chikkadpally is being taken up block wise with blocks most urgently requiring maintenance being taken up first.
ITEM CLOSED


New Item No. 10-01/2013:
Issue of revised orders in the pay band 2 in the grade pay Band of Rs 9300-34800 for the promotions under MACP II & III.
             In the minutes of 102 RJCM at item No 3-09/2011 it was replied that the Directorate instructions were reiterated on 16-01-2012 to all concerned. But the promotion orders were not revised after issue of instructions, and the promotion orders are still under PBI in the Pay Band i.e 5200-20200. It is therefore requested to issue instructions to revise all the old orders.

Outcome:
          The Directorate letter No. 4-7/ MACPs/ 2009-PCC dated 21.09.2010 was circulated to all the concerned vide Circle Office letter No. Est/6th CPC/08/III dated 27.09.2010 and subsequently instructions were issued on 16.01.2012 to implement the orders. It is also ascertained from all Regional PMGs, Divisional Heads of HCR that all the cases of the officials who were granted MACP-II & III with Grade Pay of ` 4200 / - and  ` 4600 / - were placed under PB-II (` 9300 – 34800 / -).
          The Staff side contended that the cases decided prior to receipt of Directorate orders are still left in the PB-I and corrective orders need to be issued in those cases also. Suitable instructions will be issued from Circle Office.
ITEM CLOSED

New Item No. 11-01/2013:
Optimum utilization of man power in the operation side.
In the minutes of 102 RJCM under item No 6-09/2011 it was ordered to relieve the officials working on deputation in ROs to the divisions. But instead of relieving the officials ROs called for fresh volunteers from the divisions. As a result officials were drafted on deputation basis to Divisional offices for the PLI/RPLI work creating shortage in Head offices .The surplus posts identified in Group D & GDS were attached to the Sub divisions instead of operation offices. Each division identified officials as system Administrators. The Head offices are suffering with heavy shortage. Negative market is developing in the insurance sector as no man power is provided for the decentralized work. The RJCM should find a solution for the artificial shortage created in the operational side.

Outcome:
            All the Divisional heads will be instructed to equitably distribute shortage so that operative offices are not over burdened.

ITEM CLOSED
  

New Item No. 12-01/2013:
Incentive to the Postmasters/SPMs for operation of Indiramma Housing Accounts operations.
            Incentive is provided to all including SPOs/IPO/MOs but there is no incentive to the Postmasters. The grant of incentive to the left out cadre has to be re-examined.

Outcome:
            The Chief Postmaster General has approved payment of incentive at HO level (SB branch) to the PA and Supervisor concerned. However grant of incentive to Postmasters will be examined.
            The Staff side contended that even where orders were issued to pay incentives, the units are not implementing expressing doubts, under which head the same has to be charged. Suitable orders will be issued from Circle Office.

ITEM CLOSED

New Item No. 13-01/2013:
Provision of Purified drinking water in major Post offices.
            In many Post offices the tap water is provided directly or the processed water which is not found safe. Instead the purifiers may be provided to the offices and it will cut down the recurring expenditure on processed water.

Outcome:
            All PMGs and units of Hyderabad City Region have been requested to examine provision of purifiers for drinking water in major post offices vide Circle office letter No. Bldgs/RJCM/Water Purifier/2012 dated 21.12.2012 and reminded on 10.01.2013.

New Item No. 14-01/2013:
Supply of computer furniture to the c class offices.
Recently computers were supplied to the C Class offices and computer chairs tables were not supplied. Many offices are struggling with non supply of Printers.  It is requested to supply computer furniture and printers wherever requested.

Outcome:
            It is informed that printers have been supplied to all C Class offices.
            Computer furniture supply has to be planned from PO OE in a phased manner at divisional level, as no funds for computer furniture have been allotted by Directorate.
ITEM CLOSED

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