MINUTES
OF MEETING HELD WITH THE MEMBERS OF A.P.Postal Circle Co-ordination Committee
(NFPE) A.P.CIRCLE, HYDERABAD ON 4.9.2013
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The meeting with the Members of
the A.P.Postal Circle Co-ordination committee(NFPE) was held on 04.09.2013 at
1600 hours in the chamber of PMG, Hyderabad Region, Hyderabad relating to the
issues raised by A.P. Postal Circle Co-ordination Committee (NFPE) in their
Memorandum vide letter No. NFPE / Co-ordination/ 2013-HR dtd.27.8.13/02.9.2013.
The following were present:-
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ADMINISTRATION SIDE
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UNION SIDE
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Sri.Vishvapavan
Pati, PMG(HR)
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Sri.K.Ramachandram,
C.S. AIPAOEU, Gr ‘C’ & ‘D’ & Convenor, Co-Ord Committee
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Smt.B.Radhika
Chakravarthy, DPS(HR)
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Sri.D.A.S.V.Prasad,
C.S AIPEU Gr ‘C’
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Sri.M.V.Muralidhar,
Asst.Director –I
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Sri.Sk.Humayun,
C.S. AIPEU PM &MTS
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Sri.D.Narasimha
Rao, Asst.Director –II
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Sri.R.J.Madhusudana
Rao, C.S. AIRMS & MMS EU Gr’C’
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Sri.S.A.Naidu,
C.S. AIRMS & MMS.MG & MTS
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Sri.L.Kishan
Singh, C.S. AISBCO.E.A
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At the outset, PMG (HR) extended
welcome to the union representatives to the meeting and emphasised the need for
co-operation of the unions in making Hyderabad Region more performance and
result oriented and the role to be played by the unions in this regard.
Before discussing the items, PMG
pointed out that there are items for which replies have already given and some
items have already been taken up at RJCM level which is a higher forum and PMG
alone cannot take a view. Four of the
Union Members present in the meeting today are also Members of RJCM
representing staff side.
Thereafter the items mentioned
in the Memorandum submitted by the A.P.Postal Circle Co-ordination Committee
(NFPE) were discussed and decisions arrived at are as below:-
Item No.1. SHORTAGE
OF STAFF: - There is shortage of staff in Regional Office. Hyderabad
whenever retirement/promotions/Deaths and resignation, the posts are not filed
up and attached to another branches, thereby the work load on the staff is
heavy and unmanageable. Rests of the branches are run by the staff brought on
deputation. Hence all the vacant posts are to be filled up by regular staff.
Reply: - PMG
informed that out of the staff strength of 29 posts in R.O. Hyderabad, only 17
regular OAs are available. Circle Office
has already been requested vide RO letter No. PMG (H)/ ST/ Deptn/ 2008 dated
14.5.2013 to allot regular O.As. Allotment of regular O.As by Circle Office is
awaited. Unions have requested to post the PAs (CO) in regular branches like
Legal cell, staff etc., instead of posting them in technology branch stating
that they will know the work of the Regional Office. It was informed that this
will be looked into and action will be taken to the extent possible.
ItemNo.2: DECENTRALIZATION OF WORK LOAD:-
Due to non filling of vacant post and merger of posts, the work load in all
branches, particularly in Union/welfare,
mails, establishment branches is heavy
Reply: - The
establishment review of Regional Office is in progress. The re-distribution of
work will be looked into as soon as the review is completed. The vacancies
caused due to retirements/ transfers / promotions etc., are being managed by
bringing officials on deputation to RO. Union requested to issue the Memo of
Distribution of work of the RO duly distributing the work judiciously to the
OAs. PMG agreed to review the Memorandum of Distribution of work and it will be
completed before the next bi-monthly meeting.
Item No.3. At present regular staff of RO are
being posted in RPLI/Technology branches and the deputationists are being
posted in important branches like staff, legal cell and stock branches. The
regular staff are not to be posted in RPLI branch and the important posts are
to be filled up with the regular/senior PA(CO) only. The posts for technology/RPLI
sections are not sanctioned in RO. Establishment. The posted in the above
sections may be posted in staff/establishment/stock sections.ReplySameas reply in item No. (1)
ItemNo.4. RULE-9 and DISCIPLINARY CASES :-
Charge sheets were given even after
four years. Suspensions are resorted even in the contributory negligence and
officials about to retire were placed under suspension and Rule-9 cases are
added. In case of Karimnagar HO though loss is recouped the officials on the
verge of retirement are suspended who are identified as subsidiary offenders.
The case is the same in Mahabubnagar, Adilabad and Sangareddy etc., in
Wanaparthy Division Sri.E.Venkataramulu was placed under suspension for years
together without issued of charge sheets in violation of CCS(CCA) Rules.
Subsistence allowances were not reviewed. The main offenders are enjoining the
privileges at the cost of subsidiary offenders. The entire system of
investigation collapsed. The retired officials were continuing g without
pensionary benefits. Karimnagar, in Adilabad Division, two postmasters had
given Rule-14 at verge of superannuation retirements which is converted into
Rule-9. They are suffering since three years they are suffering.
Reply: PMG informed that all the cases of frauds and losses in
Hyderabad Region are being investigated and all consequential actions are being
taken. In some cases, investigations
consume lot of time due to complexity of Modus Operandi and magnitude of the
frauds. There is heavy shortage of
inspectorial staff leading to delay in past work verification as per the
established procedures of the Department.
But, there is no case of deliberate issue of charge sheets to the
delinquent officials on the verge of retirement. PMG informed the Union that all the disciplinary
cases are handled as per statutory provisions and no interference is done at
any level except as per provisions of rules.
However the disciplinary cases
are being monitored continuously from R.O level and every effort is being made
to avoid delays in finalising the cases.
ItemNo.5. IRREGULAR TRANSFERS/DEPUTATION:-
So many transfers were issued
irregularly by the Divisional Heads of Sangareddy, Medak, Nalgonda and Adilabad
in violation of DG Guidelines. The representation of the individuals and unions
pointing out the irregularities were dealt casually. The victimized officials
were forgoing months together leave. There is no control of RO on the
divisional superintendents and they are enjoining monopoly. The climax of a
wonderful deputation was the case of Raghavendra Goud, Accountant, Mahabubnagar
HO.
Reply: - PMG informed that RO has already examined these
transfer/ deputation cases pointed out by the union and in some cases, the
orders of the Divisional Heads have been modified keeping a balances between
individual interest and administrative exigencies. Union has pointed out about
one specific case to which PMG agreed to reexamine.
ItemNo.6. GRANT OF HRA TO SPM.IBRAHIMPATNAM IN
KARIMNAGAR DIVISION:-
The land lord occupied the
quarter portion since long. The issue was discussed in the Bi-monthly meeting
but no action is being initiated by RO.
Reply: - The
proposal for dequarterisation has been received from the SPOs, Karimnagar and
being submitted to CO within a week.
Item No.7. DRAWAL OF HRA TO THE FOLLOWING OFFICES AT
AMBAM SO, SHAKKRNAGAR SO in NIZAMABAD DIVISION SINCE TWO YEARS AS THE ABOVE
BUILDINGS IS IN DILAPIDATED CONDITION
Reply: - The proposal for dequarterization of Shakkarnagar PO and Ambam SO have
already submitted to Circle office on 27.08.2013. P M G also expressed concern
of functioning of the post office in dilapidated buildings and stressed the
need to shift the POs into better premises
Item No.8. Fraud case of Yella Reddy was taken six
years back. Eleven officials were identified as subsidiary offenders and
co-offenders. Main offenders expired. PMG has given the order to recover 7
lakhs from the co-offender which should be stopped immediately.
Reply: - As per established procedures
and specific reviews conducted at different levels i.e., RO, CO &
Directorate level, recovery of the loss sustained by the Department is ordered
to be recovered from officials at fault, be it Main/ Co./ Sub offenders. There
is no specific order issued by PMG to recover 7 lakhs from Co offenders as
stated in the memorandum.
Item No.9. IMMEDIATE REVOKE OF THE 5 SUSPENDED
OFFCIALS IN WARANGAL DIVISION who are identified as subsidiary offenders
Reply:- It was informed that only 3 (three) Sub Offenders have
been placed under suspension in Warangal
Division involved in this particular case on the basis of Divisional level
investigation.
SPOs,Warangal has been
addressed to submit the records relating to the suspension cases to RO.
Union requested to finalise the
cases within a time frame. It was informed that the cases will be reviewed
within 15 days.
ItemNo.10: Immediate revoke the suspended official in
Parkal HO. One Sri.Prashant, SPM.Bhupalapally SO in Hanamkonda Division was
suspended for petty case.
Reply: - PMG asked the Union as to how the Union has categorised this
case as “Petty” and on what basis. Union
replied that they will ascertain the details of the case. PMG emphasised that it is not amount of the
fraud which is the criterion, but the nature of the offence(s), misconduct of
the official who commits frauds which determines the nature of actions against
the delinquent officials.
ItemNo.11: POSTING OF PA (CO) CADRE IN THE TECHNOLOGY AND BD SECTION IN RO
The Postal assistants allotted
to Hyderabad Region from Circle Office on 31.5.2011. The 5 PA(CO) were posted
in the RPLI/BD/TECHNOLOGY sections in RO. As per the establishment sanctioned
register the above section posts were not sanctioned. This union requested the
Region PMG, Hyd to post the PA(CO) regular vacant posts, but they were not
posted in the staff/estt/SD cell/ building/SB section.
The PA (CO) deputed from
RMS`Z`Dn.Hyd have been posted in SD cell and the regular PA (CO) were posted in
RPLI.Section. It is requested to modify the posting orders immediately.
Reply: Same as reply in item No. (1).
ItemNo.12:PROVISIONOF LUNCH ROOM FOR
WOMEN EMPLOYEES OF.RO.HYDEABAD
The women employees working in
RO.Hyd are not provided any separate lunch room. This item was taken up with
the RO. Administration through bi-monthly meetings with the PMG.Hyd. without
any efforts this item was closed as there is no accommodation in RO. The WTC
were opened on 1.1.2012. this union request the Regional Administration to provide
accommodation to extend the CR section
room and to northern side and provide 10 x 12` room for women employees working
in RO.Hyd are south side at RPLI section by removing of cubical.
Reply: - There
is no vacant space available in RO which is already congested. CO will be
requested to allot a vacant room for the purpose.
Before
discussing subsequent items which are mostly RMS related, PMG asked the Union
to check if the items were already taken up at Divisional level and outcome of
the discussions recorded in the minutes of meeting be intimated to RO. PMG has stated that these items relate to
matters within the purview of SRM ‘Z’ Division and therefore should be first
discussed at Divisional level. However,
the issues were generally discussed with the following observations.
Item No.13: Continuing the working hours and timings of
the SPC.Kazipet SET/1 as they are and
not to change.
Reply:
PMG stated that this item may be discussed with
SRM, ‘Z’ Division.
ItemNo.14: SeparatingTMO from Kazipet for revision
working hours RMS/2.
Reply: Same
as Reply to item 13
Item No.15: Harassment of officials on the plea that
SPC articles are being misspent in
KAZIPET RMS
Reply: Improvement of performance of KPIs of Project
Arrow & MNOP are already under discussion at RJCM level. PMG pointed of,
there is no incident of harassment of any officials except monitoring the
performance.
Item No.16: Introduction of discontinued deposit bag
from set to set of Nampally sorting
Reply: The
matter of Set to Set transfer of articles has already been discussed at RJCM
level. There is no provision of deposit bag in the software provided by the
department.
ItemNo.17: Restoration and sanction of justified post
of OA-2 in HRO`Z` Division, Hyderabad.
Reply: Same as Reply to item 13
Item No.18: Attaching PTP and GDS.MM Posts to L-1 office
and Nampally sorting hither to attached to marketing executive
Reply: Same as Reply to item 13
ItemNo.19: Provision of accommodation of Z-12 staff in
nearby lodge because the present accommodation is not at all suitable to take
rest and no alternative provided since decades
Reply: The PMG has personally requested the PMG, Chennai
for provision of accommodation to RMS staff. PMG, Chennai has agreed to provide
alternate accommodation proposed and submitted quotation for the work. The same
will be got done shortly.
ItemNo.20: Provision of extra manpower to
bring and hand over bags from TMO Hydeabad Stg to L-1/Nampally sorting and to
TMO Hyderabad Sorting situated on ground floor GPO Building
Reply:
Same as Reply to item 13
Item No.21: Provision of separate path way to
L-1/Nampally sorting from and to the lift
Reply: Matter was already taken up with DPS (HQ) &
DPS, Mails of HCR. Matter will be taken
up with CO.
ItemNo.22: Shifting of RH.Vizianagaram, RH.Ananthapur
and RH.Sholapur to other suitable buildings
Reply: - 1)
FRACs were constituted on 31.7.2013 to examine the buildings offered for
locating RH Ananthapur and RH Vizianagaram. SRM is the chairmen of FRAC. He is
instructed to complete the FRAC as early as possible.
2) Matter will be taken up with Maharashtra circle for
providing alternate accommodation.
Item No.23: Provision of extra man power to Z-31 section
by revising selection posts
Reply: Same as Reply to item 13
ItemNo.24:
Restoration of OA / SS in SRO`Z`Dn.,
Mahabubnagar / Nizamabad
Reply: Same as Reply to item
13
Item No.25: Enhancement of rate given to the outsourcing
persons from semi skilled to that of skilled, and to implement news rates
Reply: The instructions were circulated to units vide this office
endorsement No.H6/Contingent/all units/13-14 dated 21.08.2013. SRM will be
asked to take action.
ItemNo.26 : Permission for rewiring of Nizamabad
RMS building.
Reply:- The Sr.Divl.Finance Manager, S.C.Railway, Hyderabad Division
was addressed on 24.7.2013 and reminded on 12.8.2013 to take up works relating
repairs and rewiring of Nizamabad RMS building.
However, the SRM`Z`Division
will be asked to pursue the matter with Railway authorities by contacting them
personally and to see that the repairs are got done.
Item No.27: Payment of arrears to the substitutes who
worked in GDS vacant posts of RMS`Z`Dn as per the Directorate clarificatory
orders
Reply:
The union is requested to give
the list of any pending cases to SRM with a copy to this office for taking
necessary action.
ItemNo.28: Paying the amount contributed by the GDS
towards Group Insurances while they were promoted as MM/MG, if necessary by
obtaining applications from them.
Reply: The
Unions have complained that representations of the officials are not being
obtained. PMG informed that ED GIS table of benefits is supplied
to the divisions on 25.06.2013. Union is also requested to give the list of
pending cases and also advise the members to submit the required application to
the SRM for taking immediate action to forward them to DAP for settling the
claims.
Item No.29: Supplying Gen sets or Inverters to
Karimnagar, Mancherial and Nampally Sorting.
Reply: Generator connection to Nampally sorting is
provided from Hyderabad GPO. The union complained that no operator is available
to operate the Generator in the night. PMG informed that this issue will be
taken up with Circle Office to find out a solution.
PMG informed that in r/o
Mancherial and Karimnagar, this office has already addressed Circle office to
allot funds. On receipt of funds Gensets will be provided.
ItemNo.30: Restoration of duties to contingent staff of
Manorabad SO, Gadwal HO and Mahabubnagar HO who were removed from duty
irregularly by Divl.Heads. As per the Directorate orders which applicable only
to Administrative offices.
Reply:
- A clarification will be sought
from Circle office in this regard.
ItemNo.31: Supply of Due Mail List and permanent
establishment to Nampally sorting and L1 offices and to arrange full compliment
abstract.
Reply: Same as reply to item (13). PMG informed that DMSL of Namaplly Sorting is
already issued.
ItemNo.32: Introducing separate functioning for L1 and
L2 offices, i.e., closing and opening could be different. No overlapping.
Reply: PMG clarified that Nampally
sorting is a L-1 office and there is no question of any particular Set
functioning as L2. Union is requested to
check up the information.
Item No.33: Specific guidelines / norms to be communicated
regarding discrepancies /dislocation,permanent officials made responsible and
awarded punishment.
Reply: Specific case may be furnished for taking
necessary action.
Item
No.34: Provision of lift to SPC,
Warangal.
Reply: PMG
informed that present structure of the building does not permit installation of
mail hoist/ lift for which extensive civil works are required.
ItemNo.35: Diversion of MG post of MB Nagar, RMS to L1
arise in view of heavy work in opening,
closing and dispatch of bags.
Reply: Same as Reply to item 13
ItemNo.36: Restoration of MM post at Karimnagar sorting,
Mancherial sorting and HRO Z Division, Hyderabad.
Reply: Union
represented that the post of MM at Karimngar and Mancherial were kept skeleton. PMG stated that the item may be discussed
first with SRM ‘Z’ Division.
ItemNo.37:
Supply of uniforms, cheppals and
handbags.
Reply:
This item was discussed in the RJCM.
ItemNo.38: Showing wrong vacancy position in Mail Guards
of Z Division as on 1.6.2013. Justified
posts are 27 whereas working strength is 23.
Thus, 4 vacancies exist instead of 2 vacancies shown.
Reply: The
union represented that the vacancy position was wrongly in respect of the mail
guard examination for the year 2011. The report of SRM will
be called for in this regard.
Item No.39 : Utilization
of service of qualified driving licence holder of Postmen and Gr.D / GDS
officials in the vacant posts of Jeep Driver in SPOs, Mahabubnagar
Division.
The post of Jeep Driver is lying vacant for the past 7
years and being managed by resourcing to outsourcing of outside officials,
there are enough qualified driving licence holders available in the Department
working as Postmen, Gr.D and GDS cadre who are willing to work as Jeep
Driver. This item is long pending and this may be taken up with CPMG,
Hyderabad.
Reply: - PMG informed that matter will be examined
in consultation with Circle Office.
ItemNo.40: Non passing
of medical bills in Karimnagar Division.
A no. of medical bills even those already retired
officials are pending since very long time in Karimnagar Division.
Reply: - An
amount of Rs 16 lakhs allotted under the head medical bills. SP Karimnagar
released the bill to the tune of Rs 4 lakhs. He is advised to release the
pending bills immediately and send proposal for addl funds if required.
Asst. Director of Postal Services
O/o the Postmaster General
Hyderabad Region
Hyderabad – 500 001
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