Monday, March 30, 2015
Friday, March 27, 2015
Monday, March 23, 2015
Closed Holiday on 14-4-2015
F. No.12/6/2015-JCA-
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)
North Block, New Delhi
Dated the 19th March, 2015.
OFFICE MEMORANDUM
Subject: Declaration of Holiday on 14th April, 2015- Birthday of Dr.
B.R. Ambedkar.
It has been decided to declare Tuesday, the 14th April 2015, as a
Closed Holiday on account of the birthday of Dr. B.R. Ambedkar, for all
Central Government Offices including Industrial Establishments throughout
India.
2. The above holiday is also being notified in exercise of the powers
conferred by Section 25 of the Negotiable Instruments Act, 1881 (26 of
1881).
3. All Ministries/Departments of Government of India may bring the
above decision to the notice of all concerned. A
(Mrs. K. Kl flen)
Director (JCA)
24623711
1 All Ministries/Departments of the Government of India.
2. UPSC / CVC/C&AG/ National Commission for Linguistic Minorities
/National Commission for Scheduled Castes/National Commission for
Scheduled Tribes/National Commission for Minorities/ President's
Secretariat /Vice President's Secretariat/Supreme Court/High Court
/Central Administrative Tribunal/Central Information
Commission/ Prime Minister's Office/ Cabinet Secretariat/ Election
Commission of India/National Human Rights Commission/National
Commission for Women/National Commission for Backward Classes/
Planning Commission/Lok Sabha Secretariat/Rajya Sabha Secretariat.
3. All Sections/Officers in the Ministry of Personnel, PG & Pensions
4. All attached Offices/Subordinate Offices/Autonomous bodies of Ministry
of Personnel, Public Grievances & Pensions.
5. Secretary, Staff Side, National Council (JCM), 13-C Ferozeshah Road,
New Delhi (with 10 spare copies)
6. Reserve Bank of India, Parliament Street, New Delhi.
7. Chairman/Secretaries, Central Government Employees Welfare
Coordination Committees.
8. PIO, PIB, Shastri Bhavan, New Delhi, with the request that necessary
publicity may be given in this regard.
9. Facilitation Centre, DOP&T (20 copies)
10.NIC (DOP&T) with the request to place this O.M. on the Website of
DOPT.(www.persmin.nic.in)
Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)
North Block, New Delhi
Dated the 19th March, 2015.
OFFICE MEMORANDUM
Subject: Declaration of Holiday on 14th April, 2015- Birthday of Dr.
B.R. Ambedkar.
It has been decided to declare Tuesday, the 14th April 2015, as a
Closed Holiday on account of the birthday of Dr. B.R. Ambedkar, for all
Central Government Offices including Industrial Establishments throughout
India.
2. The above holiday is also being notified in exercise of the powers
conferred by Section 25 of the Negotiable Instruments Act, 1881 (26 of
1881).
3. All Ministries/Departments of Government of India may bring the
above decision to the notice of all concerned. A
(Mrs. K. Kl flen)
Director (JCA)
24623711
1 All Ministries/Departments of the Government of India.
2. UPSC / CVC/C&AG/ National Commission for Linguistic Minorities
/National Commission for Scheduled Castes/National Commission for
Scheduled Tribes/National Commission for Minorities/ President's
Secretariat /Vice President's Secretariat/Supreme Court/High Court
/Central Administrative Tribunal/Central Information
Commission/ Prime Minister's Office/ Cabinet Secretariat/ Election
Commission of India/National Human Rights Commission/National
Commission for Women/National Commission for Backward Classes/
Planning Commission/Lok Sabha Secretariat/Rajya Sabha Secretariat.
3. All Sections/Officers in the Ministry of Personnel, PG & Pensions
4. All attached Offices/Subordinate Offices/Autonomous bodies of Ministry
of Personnel, Public Grievances & Pensions.
5. Secretary, Staff Side, National Council (JCM), 13-C Ferozeshah Road,
New Delhi (with 10 spare copies)
6. Reserve Bank of India, Parliament Street, New Delhi.
7. Chairman/Secretaries, Central Government Employees Welfare
Coordination Committees.
8. PIO, PIB, Shastri Bhavan, New Delhi, with the request that necessary
publicity may be given in this regard.
9. Facilitation Centre, DOP&T (20 copies)
10.NIC (DOP&T) with the request to place this O.M. on the Website of
DOPT.(www.persmin.nic.in)
Saturday, March 14, 2015
Friday, March 13, 2015
112 RJCM minutes held on 12-2-2015
ITEMS DISCUSSED
Official Side – OLD
Items
Official
Side – Old Items:
Item No.
1-08/2014:
Restriction on Rule 38 transfers in respect of
Visakhapatnam Postal Division :
SSPOs, Visakhapatnam Dn. reported that
out of 248 Postal Assts only 34 officials are below 40 yrs of age, Every year
the DR vacancies are being filled with Rule 38 transfers from other
Dns/Regions/Circle. The pending Rule 38
transfers to Visakhapatnam Region are 13.
Out of these some are again above 40 years of age. Thus Visakhapatnam division is not having a
fair proportion of younger generation staff who are well versed with computers
and physically mobile and agile staff who can easily adopt to the rigors of the
new environment and projects.
Hence a proposal was sent to CO on 4.7.2013 vide
RO, VM letter ST/38/110 and
requested to review the position to approve the decision to stop incoming Rule
38 transfers for a period of 5 yrs in view of inability of older staff to cope
up with the new skill sets.
CO vide letter s/Misc/R-38/2011 dt 19.7.2013 has
examined and the suggestion is not
agreed to as (1) There are no
Directorate orders to stop Rule 38 transfers
all together. (2)The Divisions in
Hyderabad City Region, every year Rule 38 transfers are being approved to fill
almost all the DR Vacancies and many candidates joining in Hyd. City Region are
in young age group. (3) In accepting incoming Rule 38 transfers to Units in Hyd
City Region, minimum two years service
condition is being observed and the request are
balanced between spouse category and long pending request etc.,
Due to change of new environment and projects of IT like CBS
etc., it is felt that the issue may be reexamination in the ensuing RJCM
meeting to be held on 6.8.2014.
Decision: Report of the committee is yet
to be received.
Item No.
2-08/2014:As
per the CO instructions vide letter ST/Postman/Misc/2012 dated 23.8.212, a
minimum service of 10 years is stipulated as eligibility for posting to the
grade of Mail overseer/Sorting Postman/Head Postman and cash Overseer. It is also mentioned by the Directorate in
letter No. 44/17/76/SPB I dated 7.2.1977 that there is no relaxation of minimum
service for any category.
The Postmen who are having 10
years and above service are unwilling to work as Mail overseer. If the condition of minimum service is not
waived, the posts of Mail overseer will have to be kept vacant. Due to non filling up of the posts of Mail
overseers difficulties are being
faced in respect of
(1)
Cash conveyance to the SOs
(2)
Verification of High value withdrawals
is pending which is resulting in frauds in BOs.
(3)
BO visits could not be operated.
(4)
Cent percent verification of identified
offices are pending.
(5)
Cent percent verification of all BOs is
pending.
(6)
Verification of money orders and other
works.
(7)
Sub Divisional Heads do not have
sufficient assistance in mobilizing Savings Bank/Rural Insurance business for
want of Mail overseers.
Decision:
Instructions were issued to Regions /
Divisions in HCR as per the decision taken in the 111st RJCM Meeting held on
11.11.2014 vide Circle Office letter No. ST / UNION / MailOverseer / 2014 dated
10.12.2014. Report was also submitted to
Directorate on the same.
ITEM CLOSED
Item
No. 3-08/2014:This
is regarding filling up of Supervisory posts other than selection grade in
HOs/A/B/C Class SOs.
As per Rule.223 of Volume-IV, ordinarily sub office in
Class-I should be incharge of officials who have passed the efficiency bar.
Those in Class-II should be incharge of officials who have not less than six
years service. In special cases, however, this rule may be departed from in
view of the local circumstances and monetary responsibilities of an office. In
such cases it should be ensured that generally senior fit officials alone are
placed in charge of sub offices. A satisfactory record of service shall be an
essential condition for appointment of Sub Postmaster.
Consequent after
introduction of MACP, no specific guidelines / service conditions for posting
of officials in B & C Class offices are received.
At present, the
posts of B & C Class offices are filled as per the option given by the
officials. If no official volunteers for the post, junior most officials with
good record of service are being posted by the Divisional Heads. If no official
volunteers for C class office, they are being managed on deputation basis &
in respect of B class offices; the PA is looking after the duties of SPM.
In view of the
above, it is suggested that a decision may be taken for filling up supervisory
posts other than selection grade with MACP-III / MACP-II officials, for smooth
functioning of the B & C class offices.
If such a decision is taken, a condition in the RT
Notification is to be included to the effect that MACP-III / MACP-II officials
will be posted in supervisory posts other than selection grade in HOs/A/B/C
Class offices. MACP-III/MACP-II official has to give choice of place
accordingly from the notified posts.
Decision:Instructions were
issued by the Staff Section of Circle Office vide letter No. ST / UNION /
Supervisory Posts / 2014 dated 15.12.2014, to constitute committee to examine
the issue in detail, as per the decision taken in the 111st RJCM
Meeting held on 11.11.2014. Report of the committee is awaited.
STAFF Side – OLD Items
Staff
Side - Old Items:
Item No.
2-08/2012: Irregular Audit objection raised by the P&T
Audit for recovery of Incentive paid for NREGS work at Wanaparthy Division.
P&T
Audit has made an objection while auditing at Wanaparthy Division for recovery
of excess payment of NREGS Incentive from the two officials.
As per PMG (BD), AP Circle orders there is no ceiling for grant incentive
for doing NREGS Work. PMG is requested for issue of orders to SPOs Wanaparthy
not to recover the incentive from the official.
Decision:The
matter has been referred to Directorate by IFA section of DA (P) vide letter
No. 752 / IFA / PM II / 64 / RJCM dated 09.01.2015 requesting to supply the
copy regarding instructions on payment of incentives and other annual ceiling.
Item No.
1-01/2014:Up gradation of Podili Norm Based LSG SO to
HO by down grading Kanigiri. HO:
Kanigiri town is situated at 90
km from divisional head quarter i.e. from Ongole. And 30 km away from state
highway connecting Ongole and Kurnool. It is popularly known as fluoride
affected area. It will take 3 hours to travel from Ongole to Kanigiri and it
will be a problem to get bus facility back to Ongole or other popular villages
after 07.00 PM. For medical / educational facility staff has to depend upon
Ongole. Due to this staff are un
willing to work at Kanigiri.HO. Because of this work at Kanigiri HO is lagging beyond
repair. Posting of a regular Postmaster, Accountant even a sub divisional head
become a problem. Even posting adequate PA cadre officials is also a problem.
Areas like accounts, SB (NREGS), SBCO are most affected. This can be avoided by at least relocating
the HO to nearby place like Podili which is comfortably placed at 50 km from
Ongole and is on state high way. Staff can stay there keeping themselves at an
hour distance from Ongole where they can depend for better medical &
educational facilities. This will reduce the staff transfer problems and
requisite staff can be posted for bringing the HO administration into main
stream.
Connectivity is also most convenient in case of Podili compared to
Kanigiri. Table of comparative distances is given below along with attached
map. Podili is centrally located for 10 Sos out of 18 Sos under Kanigiri.
|
Sl
|
Name of the SO
|
Distance to Podili in km
|
Distance to Kanigiri in km
|
|
1
|
Kurichedu
|
40
|
70
|
|
2
|
Mundlamuru
|
38
|
68
|
|
3
|
Pothakamuru
|
30
|
60
|
|
4
|
Darsi
|
20
|
50
|
|
5
|
Gotlagattu
|
23
|
32
|
|
6
|
Konakanamitla
|
17
|
33
|
|
7
|
Uppalapadu(P)
|
20
|
50
|
|
8
|
Pedda Arikatla
|
16
|
16
|
|
9 to 13
|
Veligandla
HM Padu
PC Palli
PG Palli
Mogallur
|
40
|
10
|
|
14
|
Pamuru
|
70 (nearer to Kandukur HO at 60 km)
|
40
|
|
15
|
Botlaguduru
|
60 (nearer to Kandukur HO at 50 km)
|
52
|
|
16
|
CS Puram
|
70 ((same to Kandukur HO at 70 km)
|
40
|
|
17
|
Sankhavaram
|
35
|
5
|
Pamuru, Botlaguduru
may be attached to Kandukur HO and Vallur (35 km from Kandukur ) may be
attached to Ongole (5 km) and Chimakurthy & Tallur from Ongole HO may be
transferred to Podili HO at lesser distance.
Decision: Directorate vide letter No.
14-04/2014-PE-I dated 28.11.2014 has requested Circle Office to send detailed
report. The same has been forwarded to Vijayawada Region vide Circle Office
letter No. EST / Union Items / 2009 dated 08.12.2014. Report has also been sent
to Directorate on 23.02.2015. ITEM CLOSED
Item No.
4-01/2014: Security Arrangements in Postal Staff
Quarters in Hyderabad City. The Postal Quarters located in the Hyderabad and
Secunderabad, there is no security arrangements for the government property and
resident’s property in the Government Maintained Staff Quarters. The complaints
received from the residents of Postal Staff Quarters Chikkadpally and Uppal
regarding thefts of small and big items. The Postal Staff Quarters are provided
with 2 or 3 gates to enter to the quarters. As the outsiders entering into the
staff quarters and they are nauthorized roaming in the colonies and wherever
feasibility, they are not afraid to theft any items left in the premises while
they went to their native places. All other cities where the 100 and above
quarters is provided with security. It is requested to provide security guards
to safeguard the government property as well as residents. They will identify
the residents and restrict the outsiders to enter into the premises of
government quarters.
Decision:Establishment
Section of Circle Office is directed to take necessary action in this
regard.
Item No. 5-01/2014: Provision of lift at RO Vishakhapatnam. The RO
Vishakhapatnam is constructed with G+3 floors. As per the layout of sections is
from 1st floor to 3rd floor is identified for functioning
of Regional Office. The staffs who are aged are facing much difficulty to climb
the steps and some of the staffs are having knee pains. It is very need of lift
provision in the newly constructed Regional Office Vishakhapatnam. Previously,
this item was examined by the competent authority, but there is no progress in
the provision of lift. As per the plan of the building, there is a need of
capsule lift from outside the building. There is no provision was given inside
the building to construct the lift. It is requested to examine once again and
provide lift to the RO Vishakhapatnam.
Decision:Report
received from PMG, Visakhapatnam has been forwarded to Directorate vide Circle
Office letter No. Bdg / RO / Lift / VJA & VM dated 20.01.2015.
Lift will be
provided on receipt of approval from Directorate.ITEM CLOSED
Item No.
6-01/2014: Up gradation of generator of 62.5 KVA
Capacity of Dak Sadan building to higher capacity diesel generator. The present
generator is not supporting the power supply to the entire building and lifts
of the building are also not coping up to the generator power supply. It is
also requested to provide high capacity UPS connectivity to each floor. At the
time of construction of this building, the generator was installed. At that
time, there was no UPS system connectivity and the Air conditioners were also
not connected. The present work of style has changed from manually to
computerize. It is very much need of power supply whenever the electricity
breakdown is occurred. During the summer, the power cuts are affecting the work
of Circle Office including RO Hyderabad and DA (P). The staff is also suffering
due to non-connectivity of generator to the lifts. It is requested to provide
high capacity diesel generator to the Dak Sadan Building.
Decision:Estimates
received from Superintendent Engineer (E) on 07.10.2014 and IFA raised queries
on 15.12.2014. IFA queries are still awaited from Electrical Wing.
Item No.
9-01/2014: provision of
cash vans to every HO: Presently most of divisions are
marked for payment of social security pensions / wages beside NREGS wages
through BOs /SOs. For this adequate cash flow is needed. Security aspect not to
be forgotten. Heavy cash is to be conveyed from HOs / cash offices to SOs/BOs.
For the purpose a speedy and secured means of transportation is required.
Decision:The
report of the committee is yet to be received.
Item No.
10-01/2014:
non implementation of
DOP&T OM No 35034/3/2008-Estt (D) Vol. II dated 4th October
2012. Orders on MACP in true spirit in rms
‘v’ dn. and rms ‘tp’
dn.
The following
officials denied the macp
financial up gradation on the plea for want of required Bench Mark.
1)
R.Appanna bcr sa retd
2)
K.Krishana Murthy bcr sa retd
3)
S.Janardhana Rao bcr sa retd
4)
P.K. Rama Rao
5)
K.Suryanarayana Rao
6)
T.Chiranjeevi Rao
7)
P.Ch.Venkataswamy
8)
M.A.Murali
9)
M.Venkat Rao
10) P.Eeswaramallu rms ‘tp’
dn
decision:
The MACP cases of RMS
‘V’ Division have been settled as per the report of PMG, Visakhapatnam. The DPC
held on Januray-2014 on MACP has not recommended the case of Sri K Eeswaramallu
RMS ‘TP’ Division as he is having Average Benchmark for the year 2006-07 to 2009-10.
Further, it is to intimate that the contention that Benchmark principle is not
applicable to MACP is incorrect as per guidelines issued in DOP& T OM dated
04.10.12.
It
is clarified vide para 2 (ii) of DOP& T OM No. 35034/3/2008-Estt.(D)
(Vol.II) dated 04.10.2012, communicated vide Circle Office letter No.
ST/MACP/Rlgs dated 29.07.2013 that “Whenever promotions are given on
non-selection basis (i.e. on seniority-cum-fitness basis), the prescribed
benchmark as mentioned in para 17 of Annexure-I of MACP Scheme dated 19.05.2009
shall not apply for the purpose of grant of financial upgradation under MACP
Scheme”.
In
view of that it is decided to issue instructions to all Units not to apply
benchmark in MACP Scheme which is a financial upgradation given on
non-selection basis.
Item No.
16-01/2014: Taking
into workload instead of incentive in respect of payment of SSP and NREGS. Before fixing the incentive the
unions were kept in darkness as no consultation was there and the fixation of
incentive is found to be defective. Orders are already in existence for
fixation of time factor at the rate of one point for 10 SSP payments. The
decision may taken to fix the time factors for the BPM’s instead of incentive.
Decision: Instructions were issued to Regions vide
letter No’s. BD / RJCM / Misc / 13-14 dated 01.12.2014 and 15.12.2014 to follow the Directorate
instructions in the letter No. 5-1/2007-WS-1 (Pt) dated 16.12.2010 regarding
taking workload of Social Security Pensions into BPMs TRCA instead of incentive
payment, once the establishment review is completed and TRCA enhanced, if found
justified. ITEM CLOSED
Item
No. 22-01/2014: Identification of Guntakal
RMS as L1 and extension of AG-31 section up to Vijayawada. Consequent
on introduction of L1 in the revised orders by the Directorate we request
identification of Guntakal RMS as L1 and extension of AG31 section up to
Vijayawada.
Decision:
Guntakal
RMS: The issue is pending in Directorate. The issue
is being constantly pursued, latest reminder issued on 12.01.2015.
Extension
of AG-31:
The issue of extension of AG-31
section up to Vijayawada is linked with merger of Z-31 / AG-26 section, some
posts are to be adjusted. Unions are objecting for merger.
In view of this, the item is
discussed and dropped.ITEM CLOSED
Item No.
2-04/2014: Recently
orders were issued by Directorate redistributing work between L-1, L-2 offices
and changing the pattern of closing bags between offices. Earlier while
concentrating work at L-1 offices some posts were diverted from L-2 offices.
But now after latest orders stated above work load was increased in L-2 offices
and there is some decrease in L-1 offices. After the orders posts are to be
readjusted between these offices after assessing the work load properly.
In
this connection it is suggested that fresh special statistics may be collected
in each office and according to that statistics posts may be redistributed
between mail offices which will solve the problem of staff shortage some extent
and increase efficiency. It is requested that this process may be completed by
30.04.2014.
Decision:Kurnool
Region: The following posts were re-diverted from
L1 mail offices to L2 mails offices after introduction of new bag closing
pattern.
·
2 SA posts from Kurnool RMS/2 to
Ananthapur RMS w.e.f. 23.12.2013.
·
1
SA posts from Kurnool RMS/1 to Guntakal RMS w.e.f. 29.11.2013.
·
2 SA posts and 2 MTS posts from
Tirupathi RMS/2 to Nellore RMS w.e.f. 23.01.2014.
Further SRM AG Division diverted 1
SA post and 1 MTS post from TMP Dharmavaram Special set to Ananthapur RMS
w.e.f. 26.12.2013.
Visakhapatnam Region: PMG,
Visakhapatnam stated that there was no diversion since the beginning.ITEM
CLOSED
Item No.
3-04/2014:Provision of extra accommodation for
mail carrying section for Z-27, Z-12, Z-26 and Z-31. Accommodation provided for mail carrying sections was not
sufficient. At present the entire space is occupied by the mails and no room is
available even for the staff to prepare mail lists in the sections mentioned
above.
Decision:Normally
Railway authorities are not providing extra accommodation. Hence, in
examination season, they are providing accommodation in Kachiguda-Yeshwanthapur
Express. The matter of regulating access in Hyderabad-Yeshwanthapur Express has
been taken up with Karnataka Circle CPMG by A.P. Circle vide letter No. Mails /
47 – 10 / EA / 2014 / II dated 25.07.2014. But Karnataka Circle did not agree
for the above proposal. CPMG vide D.O. letter dated12.12.2014 has taken up the
issue with Directorate for regular extra accommodation in the section for
discussion with Railway Board (Z-27, Z-31). Directorate may be reminded.
It was also
decided that PMG, Hyderabad Region will float tender for conveyance of mails
between Hyderabad and Kurnool.
Item
No. 7-04/2014: Provision of centralized A/C to MPCM counters
and SB branch at Secunderabad HO. At present SB branch is provided with 4 A/Cs,
which were not catering its services due to improper maintenance and
insufficient capacity. Hence it is requested to provide centralized A/C to MPCM
counters and SB branch located in the ground floor.
Decision:Report
is awaited from EE (E).
Item No. 11-04/2014:Provision
of AMC to all Generators throughout Andhra Pradesh Circle.
Decision:Tenders
floated by Manager, MMS, Hyderabad have already been finalized.
ITEM CLOSED
Item No.
12-04/2014:Shortage of all stationary items /
forms and computer stationary at PSD, Hyderabad.
Decision:SP,
PSD, Hyderabad has stated that General forms and stationery items are being
procured and supplied as and when indents are received from the Units of
Hyderabad City Region and Hyderabad Region. Regarding Computer Stationery, PSD,
Vijayawada identified to float centrally tender for procurement of shift papers
for entire Circle. Work orders placed for MPCM stickers and stock will be
received in few days.ITEM CLOSED
Item No.
2-08/2014:Irregular merging of treasurer posts
with other branches by the Divisional Heads.TCB is a sanctioned post which is
approved by the IFA. The posts are filled by selection and the same are
allowanced posts. But the Divisional Heads are merging the treasurer posts with
some other branches, Hence it is requested to cause to issue necessary
instructions in this regard.
Decision:Instructions
will be issued to stop merging of posts with immediate effect and to follow the
prescribed procedure (Establishment review) and submit proposals for
augmentation / redeployment.ITEM CLOSED
Item
No. 3-08/2014: Up
gradation of Kukatpally SO as HO by downgrading the Vikarabad HO as SO.
Decision:SSPOs,
Secunderabad Division is requested to submit a detailed proposal on the items
as per the decision taken in the RJCM Meeting held on 11.11.2014. ( i.e.,
upgrade Begumpet SO into HO by downgrading Vikarabad HO to SO )
Item No.
4-08/2014: Digging
of bore wells in all departmental post offices.
Example: Vijayanagar Colony,
Banjarahills, Golconda, Khairatabad.
At present these offices are purchasing water
on daily basis through tankers. HMWS & SB is also not supplying up to the
requirement of the offices.
Decision:Estimates
are processed and sanctions are yet to be given.
Item No.
6-08/2014:Up gradation of MAANU post office to
norm based LSG office.
Decision:The
SSPOs, Hyderabad City Division stated that at present the Post Office is
functioning in the accommodation provided by the Urdu University on rent free
basis, with limited accommodation in which 1 SPM, 3 PAs, 1 MTS and GDS Pkr and
8 delivery staff are working within the available space of 570 Sft. Until,
unless we procure additional accommodation, it is not possible to upgrade this
‘A’ class office into LSG Office. Further the SSPOs intimated that the Registrar
MAANU was addressed to provide additional accommodation of 1500 Sft to upgrade
the PO to LSG. The reply is stated to be awaited from Registrar MAANU
University.
Item No. 9-08/2014: Maintenance of Generators of HOs and
LSG Sos by outsiders.
At present Generators of HO and LSG SO
are being operated by the staff only. In other organizations like banking they
are calling tenders for maintenance of generators from the local agencies. It
is very convenient to the Postmasters concerned if the maintenance is attached
to private operators.
Decision:Tenders
were recalled and floated for AMC are under finalization with MMS, Hyderabad.However
it is decided to maintain Generators at major offices through outsourcing
persons duly following prescribed procedure on case to case basis.
Item No. 10-08/2014: Creation of 2nd
supervisory post at Waltair RS HO.
At present there is one supervisor
only for counters and SOs SB work at Waltair RS HO and facing much difficulties
in discharging duties. As there is a heavy work and in view of CBS, it is
requested to create another supervisory post immediately.
Decision:RO,
Visakhapatnam stated that as per the comprehensive review report of Andhra
University SO, there is no justification for diverting the post of PRI (P)
Andhra University SO as APM SB Waltair RS HO.
However, RO further
stated that SSPOs Visakhapatnam has been directed to submit the proposed
workload of all the PRI (P)s i.e., Visakhapatnam RS HO, Andhra University SO
and Gajuwaka SO, to examine the issue further. PMG, Visakhaptnam has promised
to send a proposal to RO, Visakhapatnam soon.
Item No.
11-08/2014: Creation
of one more HSG-I supervisory post at Nellore HO.
Consequent on down gradation of
Repalle HO there was surplus HSG-I post in Vijayawada Region. In Nellore HO
there is a justification for HSG-I post (Treasury & Mails). Hence the same
may be attached to Nellore HO for smooth functioning of the office.
Decision:It
is decided to discontinue posting of ASP line officials in HSG-I posts in
Visakhapatnam, Nellore and Station Kachiguda HOs and fill these posts by
General line officials. Assistant Director (Establishment) will take necessary
action on this.
Item No. 13-08/2014: Provision of CC Cameras in all
Postal Stores Depot.
In view of security it is requested
to provide CC Cameras to all Postal Stores Depots in our Circle which is very
helpful. At present all types of condemned articles are being kept at PSD,
Hyderabad and it become difficult to safe guard by the watchmen.
Decision:PSD,
Hyderabad: SP, PSD, Hyderabad has stated
provision of CC Cameras is under process.
PSD, Vijayawada: SP,
PSD, Vijayawada has stated that CC Cameras are since been provided.
PSD, Rajahmundry: SP,
PSD, Rajahmundry has stated that provision of CC Cameras is under process.
PSD, Guntakal: SP,
PSD, Guntakal has stated that quotations for CC Cameras have been approved. Due
to non availability of funds material could not be purchased.
Item No. 14-08/2014: Grant of incentive to MTS staff who
attending the Parcel packing work at GPO and Secunderabad HO.
In Hyderabad GPO and Secunderabad
HO, new scheme was introduced for encouraging parcel business. By presenting
the article by the customers the MTS staff were packing and stitching the same
before booking the article. For this job some service charge is being
collecting from the customers. Hence we are requested to grant incentive to the
MTS staff who are attending for that job in addition to his normal duties.
Decision:The Chief Postmaster, Hyderabad GPO has suggested
0.50 ps. per article as incentive for MTS Staff who is attending the parcel
packing at Hyderabad GPO.
Secretary, Staff Side, RJCM suggested `5/- for each
article need to be paid. Marketing Section of Circle Office will examine this
proposal and finalize immediately.
Item No. 15-08/2014:Grant
of additional FSC for Business Post Offices.
Consequent on introduction of new
premium products there was large increase in parcel bags. Hence we request the
competent authority may please be issue instructions to the concerned PMGs for
grant of additional FSC to close large number of bags closing by the selected
post offices.
Decision:It
is informed by the SSRM that there are no business post offices in their
Division but having 3 business processing centers and it is proposed for grant
of additional FSC @ Rs. 1500 /- to each BPC.
Item No.
1-11/2014:filling
of AHRO A/Cs on regular basis
The
AHRO A/Cs is lying vacant for the long time and managed by some officiating
arrangement for this one senior accountant is deprived in getting the promotion
of LSG. We request to fill the vacancy of AHRO A/Cs in RMS ‘v’ Division Visakhapatnam on regular
basis without any further delay.
Decision:A detailed
proposal has been sent to Directorate for taking necessary action vide Circle
Office letter No. St / Union / 2014 dated 06.02.2015 regarding de-reservation
of SC vacancy to UR vacancy in LSG Accountant post of RMS wing of A.P. Circle.It
is stated by Staff Side that for de-reservation, the case need not be sent to
Directorate. This may be examined by Staff Section.
Item No. 2-11/2014:Supplying of canvas bags to all mail offices in Andhra Pradesh
circle.
In all most all the mail offices are in acute shortage of canvas
bags and most of the parcels are being sent in loose condition causing damages
to the parcels. It is requested to supply of sufficient number of canvas bags
to all the mail offices in Andhra Pradesh circle to prevent sending the parcel
bags in loose condition.
Decision:
PSD, Hyderabad: SP, PSD, Hyderabad has stated that
technical bids for procurement of PP Bags were opened on 05.02.2015 and PP Bags
are sent for testing. PP Bags will be procured and supplied soon after
completion of tender process.
PSD, Vijayawada: SP,
PSD, Vijayawada has stated that canvas bags are not received from Kolkata since
3 years though indents are placed.
PSD, Rajahmundry: SP,
PSD, Rajahmundry has stated that polythene bags are being supplied to needy
offices within the jurisdiction.
PSD, Guntakal: SP,
PSD, Guntakal has stated that there is no stock of canvas bags. However,
polythene bags are being supplied to the needy offices.ITEM CLOSED
Item No.
3-11/2014:Provision of sufficient accommodation for
parcel hubs and speed post hubs.
The intra circle speed post hubs and parcel hubs are functioning in
congested accommodation in most of the mail offices. Sufficient accommodation
may be provided for smooth functioning of parcel and speed post work.
Decision:A
shed is under construction at PSD, Hyderabad.
Item No.
4-11/2014:Allotment of sufficient funds to medical and ota heads.
The budget allotted to the heads of
medical and ota is exhausted and only a part of
pending bills are cleared. Lot of bills are pending for want of funds. It is
requested to allot sufficient funds to clear all pending Medical and OTA bills.
Decision:Revised
allotment of funds received from Directorate and distributed among the Regions
and Units in City Region under the heads of Account and OTA along with all
other heads of accounts. Bills pending in Regions / Units may settle
accordingly. If more funds are required, the same will be projected to
Directorate during next financial year.ITEM CLOSED
Item No.
5-11/2014:Provision of sufficient accommodation in
Z-26in and Z-1in sections.
The Z-26in and Z-1in sections are getting 20 seats only and
functioning in congested accommodation due to occupancy of less accommodation
by the staff at originating point. The issue may be taken at appropriate level
and see that the accommodation is occupied as per the allotment by the railway
authorities to those sections.
Decision:Regarding
Z-1 section accommodation, a letter addressed to Orissa Circle for justification
statistics of N-29 / N-28 sections vide Circle Office letter dated 13.01.2015.
No reply is received so far.Regarding Z-26 section, no reply received from
Maharashtra Railway authorities. Matter is being persued. Latest reminder
issued on 04.02.2015.
Item No.
6-11/2014:Provision of shelter and accommodation to
tmo kachiguda on platform no 1.At
present the tmo kachiguda is
functioning from Kachiguda ho premises.
Due to this the staff are facing much inconvenience in attending to their
duties. It is requested to provide accommodation and shelter to TMO Kachiguda
on platform no 1.
Decision:Report
is awaited from SSRM, Hyderabad Sorting Division.
Item No.
7-11/2014:Request for grant of honorarium for the
fixation of pay in respect of those whose increment falls due from 2.1.2006 to
30.6.2006.
v The
work related to fixation of as per the Revised Pay rules 2006 and drawl of
arrears ,on pro-rata basis was granted vide the authority contained in DG(P)
letter no 42-1/2008 PAP dated 21.12.2009.
v The
fixation done to those officials for whose increment fell in the first half of
the year 2006 were ordered to be re-fixed by granting one increment as on
31.12.2005 in the pre-revised pay and arrear be drawn accordingly vide MOF OM
No. 10/02/2011-E III-A dated 19.3.2012.More than half of the officials pay
coming under purview of this stipulation was done and arrear was drawn from
1.1.2006 to 2012.
v The
head of the divisions are not granting the honorarium without discerning the
actual content and scheme of the work involved in the subject matter by simply
misconceiving the matter as sheer grant of one time increment.
v The
way in which the fixation was re- fixed
as per the MOF OM dated 19.3.2012 and the subsequent instruction
contained in the OM dated 22.5.2013 & 3.1.2013 on the procedure to adapted sequel to re fixation
all stand to testify the wok done now are replica of the work that was
initially done as per the RP rule 2006.
Decision:Grant
of honorarium for the work related to fixation of pay in respect of those whose
increment falls due from 02.01.2006 to 30.06.2006 may be considered in terms of
FR-46(b) and DG P & T’s instructions there under on honorarium.The proposal
will be sent to Directorate for approval.
Item No.
8-11/2014:Request for not abolishing the GDSSV/SV
post despite there has been decline in sale of stamps on the basis of the
latest statistics.
v The
statistics of latest nature can not reflect the actual quantum and potential of
office in so far as the sales are concerned. There had been a dearth of stamps
for a few months and stocks are replenished only recently.
v The
work rendered surplus because of the abolition of the stamp vendor have to
borne by the counter PAS. The counters are adequately manned due to shortage of
staff
and
further the augmentations of clerical staff are overdue in many of the offices
where the abolition of SV are intended.
v The
work of the staff at counters, if interspersed with sale of stamps, the pace
and flow of the other main transactions as per the MDW will be terribly upset
which will attract the wrath of the customer who have to wait .With addition of
more and more new items of work like IMT, Mobile money transfer etc, the
counter Pas are really overburdened as each and every transaction of kind
requires briefing with customers considerably. It is needless to say what sort
of additional work is in store for them once the hand –on – device are
introduced and at the stage the output
of this performance by field officials are to accommodate in the office
transaction.
v Already the sale of stamps are being done at
counter in the form of PSR collection which is not assigned with time factor
for commutation of the work load .The present work load for booking of
accountable articles are one and the same
for both type, either stamps
affixed or cash collected. If the stamp
are to vended by the PAs, inevitably it will tell upon the efficiency of the
other work resulting in public to prefer the alternate services.
Decision:The
Directorate vide letter No. 4-5/99-E-PE-I dated 03.12.2003 intimated about the
revised norms for GDS SV and Depot Stamp Vendors.
Further it was
intimated that where there are Multipurpose Counter Machines the post of Stamp
vendors / GDS Stamp Vendors is not justified, the work of sale of stamps and
stationery should be attached to counter clerks.
Accordingly the
Regions / Divisions in HCR were instructed to carry out the reviews and take
action accordingly.ITEM CLOSED
Item No. 9-11/2014:Request for
sanctioning the 1/4th of full daily allowance, as special allowance,
to those who are compulsorily to take up
the boarding and lodging at the training institutes
v As
per the GOI (3) 2 below SR 164, the officials staying in the residential
training programs by paying the fixed rates are to be given special allowance.
v The
plea of passing authorities that the new DA rule w.e.f 1.9.2008 cannot be
applied is not tenable. As per new rule from 1.9.2008, except new rates
(comprising of three components viz. food bill, accommodation and local travel
expenditure} none of the other conditions that were in prevalence as on
1.9.2008 were amended. In fact options to claim on either old rate or new rates
have also been accorded to options claimants. While the stipulations are so
firm and amenable, the contention that the rules prior to 1.9.2008 are extinct
is not correct.
v For
an example , an official in GP 2400/- has to pay Rs.230 per day for compulsory
stay in campus at PTC whereas the same
official is entitled to a maximum of Rs.675/-(450+150+75) if they are at
liberty to stay outside.
v The
difference between the expenditure under compelled state of affair and the
official own choice of stay is only sought to be cushioned in the form special allowance to be cushioned in
the form of special allowance to
equivalent to 1/4th of the DA. This underlying principal and
spirit of rule for special kind of DA and officials are to suffer the
loss nevertheless legitimate bindings,
leave alone, natural justice behold of officials welfare.
Decision: There is no provision to accede this item
as the orders of 5th Pay Commission and 6th Pay
commission cannot be implemented together.ITEM CLOSED
Item No.
10-11/2014:Supply of computers and printers in
place of condemned out items.
Decision:As per the feedback received from Regions and Divisions
in HCR, old and obsolete computers and peripherals have been condemned
and supply of computers and peripherals in lieu of condemned systems is
requested. After consolidation of data for the Circle, the matter is taken
up with Directorate vide letter No. EDP/ Condemnation / Dlgs /2014 -15 dated
19.11.2014 for allocation of funds for procurement and supply to concerned
Regions and units.ITEM CLOSED
Item No.
11-11/2014:
Provision
of Night Watchman/Security Guard to the offices up to LSG/Grade I office status
which are being run in Departmental Buildings though postmaster quarters are
available: Keeping in view of Modernization and Technology implementation
many of the costly and important data related equipments are arranged in open
office. Provision of Night Watchman is very much required now a days.
Decision:It
is decided to float a tender for hiring the services of security guards in
important Post Offices (LSG or above).
Item No.
12-11/2014:Supply of Sufficient
stock of Postage Stamps of all denominations and Revenue Stamps from CSD.
Decision:Superintendent,
CSD intimated that the indent placed for public postage stamps and revenue
stamps has been received and the same is being supplied to all post offices in
the Circle. The matter will be taken up with
Directorate for necessary action.
Item No.
16-11/2014:Construction of Cycle
Shed and Recreation Room at Wanaparthy HO.
Decision:Report
is awaited from PMG, Hyderabad.
Item No.
18-11/2014:Harassment of staff
for opening of New accounts and my stamp business even though large number of
accounts opened already.
Decision:In
view of the decision taken during the last meeting, the item is closed.
ITEM CLOSED
Item No.
19-11/2014:Proper maintenance of
computer peripherals, UPS and Generators of CBS offices for smooth functioning.
Decision:Every step is taken for proper maintenance of
computer peripherals, UPS and Generators of CBS Offices for smooth functioning
and items which are not covered under AMC are being got repaired on call basis.
Desktops, Printers and UPS are covered under AMC for proper
maintenance. Finalization of AMC for Generators is under process.ITEM CLOSED
Item No.
20-11/2014:Non adherence of Directorate guidelines
issued in respect of fraud cases. The Divisional heads/ Disciplinary
authorities concerned are not responding in time to initiate the disciplinary
action against main offenders and not initiating the action under Revenue
Recovery/PAD Act to recover the loss:
Time and again
Directorate and Circle Office has been issuing the clear guide lines to be
followed in respect of fraud cases to initiate disciplinary action on the main
offender and to initiate action under Revenue recovery/PAD Act to recover the
loss sustained by the Department. But the same are not followed by the
divisional heads/disciplinary authorities, which causes the undue delay in
finalizing the cases and recovering the loss. There are clear guidelines issued
by the Directorate vide Lr.No.4-22/PT-72/INV dated 04/07/1972 regarding action
to be taken by the disciplinary authorities in respect of absconding officials
involved in the fraud cases. But the disciplinary authorities concerned are not
responding in a timely manner as per the instructions issued by the
Directorate. For example, the action on the main offender involved in a fraud
case held at SCAB SO under the administrative control of Peddapalli division is
still not initiated any action according to the instructions stated above. The
fraud case was unearthed in the year 2009 but the disciplinary authority has
initiated the action on the subsidiary offenders but he is silent and not
followed the prescribed procedure mentioned in the above directorate letter. It
is also unfortunate that neither the inspecting authorities nor the immediate superior
authority (CLI) had pointed out the lapse of the disciplinary authority in this
case. Hence it is once again requested the chairman of this body to immediate
intervention in to the case and to ensure strict compliance of the above
directorate guide lines in letter and spirit. The erring officials have to be
identified and responsibility may be fixed to the disciplinary authorities
concerned.
Decision: All Regions and Units in HCR were advised
to review all loss and fraud cases keeping in view the instructions contained
in the Directorate letter No. 4-22/PT-72/Inv dated 04.07.1972. Regions and Units in HCR stated that the
guidelines issued by Directorate / Circle Office from time to time are being
followed by the Disciplinary authorities especially in initiating disc action
against main offenders and recovery of loss involved in fraud cases.
As
regards action on the main offender involved in the SCAB fraud case under
Pedapalli Division which was specifically mentioned in the RJCM item, PMG
Hyderabad Region informed that the SCAB fraud case came to light on 29.05.2009
and investigation was completed on 08.01.2010. As main offender was absconded
and his where abouts were not known and connected documents were seized by the
CBI, charge sheet to main offender could not be issued on 31.07.2013 and it was
finalized on 19.09.2014. PMG, Hyderabad Region further stated that action for
identification of properties held by main offender / co-offender was taken on
22.06.2009 immediately on detection of fraud without any delay.
Assistant
Director (Investigation) of Circle Office is directed to submit a suitable
reply to this item based on Directorate guidelines.
Item No.
22-11/2014:Uniform procedure to be discussed,
finalized and circulated in respect of engaging outsiders for booking of
VPP/VPL/BP COD articles through post offices/Parcel Business centres.
There are numerous
agencies/firms are approaching postal department for booking of their
VPP/VPL/BP COD articles through Post offices/PBCs. Various post offices/PBCs
are presently accepting the business from the customers. But various type of
methods are adopting for engaging outsiders for booking of the VPP/VPL/BP COD
articles as there are no clear guidelines on the subject. Due to lack of clear
guidelines Postmasters/In charge of PBCs are not in a position to accept the
more number of articles received for booking, which causes down fall of traffic
as well as revenue. There are no clear guidelines regarding number of articles
to be booked by an outsider per hour/per day. Hence it is requested to the
chairman to finalise a uniform policy and circulate the same to all the offices
for accepting the more number of articles without any hurdles.
Decision:This
is under examination.
Item No.
23-11/2014:Provision of norm based LSG post at
Khairatabad ho sbso branch.
At present nine ledger clerks are working in sbso branch of Khairatabad ho. There is no supervisor in the cadre
of norm based LSG. Norm based LSG post may be provided.
Decision: The CBS is introduced in many of the HOs
and the remaining HOs / SOs are also to be brought under CBS very shortly.
After introduction of CBS the role of the SBSO Supervisor is not clear in terms
of their duties and norms and these are yet to be communicated by the
Directorate. The case will be
re-examined on receipt of guidelines of Directorate in due course. ITEM CLOSED
Item No.
24-11/2014:Construction of chamber to spm at Banjara hills SO.
Decision:There is no suitable place for construction of SPM chambers.
ITEM CLOSED
Item No.
25-11/2014:Supply of Postal and POsb volumes of the latest editions to
all the post offices/ Mail offices in the circle.
Decision:All
ROs will be instructed to supply Postal and POSB volumes to the needy Post
Offices subject to the availability of funds.ITEM CLOSED
Item No.
26-11/2014:This is regarding recovery of MACP
arrears to the MTS officials of CO / RO. The Department of Posts, New Delhi
issued clarificatory orders vide OM No. 1-20/2008-PCC dated 04.11.2013 in this OM
the DG Posts suspended the orders issued vide DG Letter No. 1020/2008-PCC (Pt)
dated 18.7.2011. The Director Postal Accounts, A.P. Circle ordered to recover
the amount paid to the eligible MTS from their pensioner benefits i.e. DCRG. As
per the DG orders on this issue is pending at Directorate’s level. The HOC are
directed to send the all the cases to Directorate for final decision, till that
time the payment may not be recovered from the MTS officials. As per the DOPT
orders they are eligible for grant of MACP w.e.f. 1-9-2008 as fresh financial up-gradations.
The AAO (Pension) not following the DGs orders.
Decision:The
recovery is not being effected in Circle Office as the case was already
referred to Directorate.However, AAO (A/Cs & Bdgt) may re-examine every
case whether withholding of the amount from DCRG is in accordance with
Directorate instructions and submit a reply to Union Cell of Circle Office.
Item No.
27-11/2014:The Departmental Canteen at Dak
Sadan Building opened on 04.07.2014. The staff of Dak Sadan Building is
availaing Tea, Coffee, Butter milk, Sweet, Tiffins. The staff are requesting
for provision of meals facility. It is requested to provide the meals in
Canteen and provide one cleaner and Assistant Cook in the Canteen to supply as
per the demand.
Decision:The
canteen in the Dak Sadan is providing meals in after noon @ ` 25
/- per plate with effect from 1st week of January-2015.
Item No.
28-11/2014:No payment of CGIES amounts and
information of accrued amount in Service Discharge Benefit Scheme of Postman
& MTS Officials selected from GDS cadre by way if the seniority and through
25% quota. Bu the amount details and payments were not effected to the
officials in time.
Decision:Though
the recoveries are made towards SDBS and Govt. contributions are being affected
by the most of the HOs, the schedules are not being forwarded with the details
of PRANs of the concerned GDS. Further, the soft copies of the SDBS statements
are not being sent by e-mail thereby the work of crediting contributions by
uploading the data could be taken with NSDL authorities. The SDBS statements
are required to be sent to DA (P), by 5th of following month both
hard copy and soft copy.
a) Regarding
exit cases of the GDS on account of death / retirement / promotion to a regular
post in the department the SDBS-2 statement is required to be forwarded to O/o
DA (P) by the Divisions for settlement of claim or transfer of the balance to
NPS account as the case may be. The claims are being sent to DA (P) without
SDBS-2 statement.
Necessary instructions have
been issued to all the Regions and City Units vide letter dated 23.01.2015 to
send the SDBS statements with the details of PRANs invariably by e-mail to DA
(P), Hyderabad and also to submit the SDBS-2 statements along with the claim in
respect of exit cases to enable DA (P), Hyderabad to take further action to
settle the cases without delay. ITEM CLOSED
STAFF Side – NEW Items
Staff
Side: New Items:
Item No.
1-02/2015:MCDP training programmes are ordered by
the divisions in the eleventh hour which causing the inconvenience to the staff
members to book the train tickets and arranging the family/social obligations.
Decision:Instructions
were issued to Regions / City Units in HCR to avoid delay if any, in intimating
the officials nominated about their training at PTC, Mysore vide Circle Office
letter No. ST / DA-VI / Union Item / 2012-13 / KW dated 06.02.2015.
However
the matter will be taken up with PTC, Mysore to intimate training programmes
well in advance.
Item No.
2-02/2015:Presently
the staff at CPC, CBS, Sanathnagar are arranged from Hyderabad City Region. The
staff side is requested to arrange the staff from other regions other than
Hyderabad City Region to avoid shortage of staff in Hyderabad City region and
encouraging the staff working in other regions to work in Hyderabad city.
Decision:It
is to submit that as per the Directorate guidelines, Circle Office has arranged
the 7 PAs (Makers) and 1 MTS against the re-deployed posts. The 7 Makers were
posted from Hyderabad City Region. For the 5 System Administrators (Circle CBS
Operational Team Members) posts, Circle Office has called for the willingness
of the officials from all the Regions of the Circle. None of the officials
willingness to work as CBS Operational Team Members at CPC and the Competent
Authority has ordered to depute the officials from Hyderabad City Region
compulsorily as the CPC is located in Hyderabad.
In view of the latest
recruitment in Circle Office, at least 3 or 4 PAs will be posted to CPC,
Sanathnagr. APMG (Vigilance) will take necessary action and report compliance.
Item No.
3-02/2015:The leave sanctioning authorities are
not granting the CCL to the eligible women employees working in Hyderabad city
division and Hyderabad GPO though there are clear cut orders from the DOP and
DOPT. Suitable instructions may please be issued to the concerned authorities
in this regard.
Decision:Reports
called for from Hyderabad City Division and Hyderabad GPO vide Circle Office letter
No. ST / GDS / Union / 13 dated
05.02.2015. On receipt of replies, suitable instructions will be given to the
Units.ITEM CLOSED
Item No.
4-02/2015:Provision of A/Cs in server room and
finance mart in Hyderabad GPO. The A/Cs provided to the branches are not
properly working due to non maintenance. Hence it is requested to supply
sufficient number of A/Cs to Server room and finance mart.
Decision:Report
is awaited from AE (E). Estimates are under process in Circle Office.
Item No. 5-02/2015:Arrest
leakage of drain water at Hyderabad GPO delivery hall and repairs to the roof
of Hyderabad GPO delivery hall.
Decision:Estimates
are under process at Circle Office.
Item No. 6-02/2015:The
divisional heads are issuing irregular orders without following the Directorate
guidelines. If the affected staff member approaches the next higher authority
to rectify the orders issued by the divisional head, the divisional
administration is harassing the official in the name of disobeying the orders
and second medical opinion and the official has to forcibly go on medical leave
till the natural justice is done by the next higher authority. It is requested
to take suitable action against those officers who violated the directorate
guidelines.
Decision:Staff
side, RJCM is requested to give specific cases to give suitable instructions to
the concerned Divisional Head.However necessary instructions will be reiterated
to all units to avoid such recurrences.ITEM CLOSED
Item No. 7-02/2015:Redeployment of HSG-II post from RO Kurnool to RO
Hyderabad. Since, there is no senior official in the feeder cadre of LSG nor
available in the seniority list. This item was raised several times in the
recent past. There will be no financial burden to the exchequer or department. Due
to this non-redeployment of the post, the next feeder to the HSG-I will remain
vacant and it will badly affect the senior most officials in the cadre of
PACOs. It is requested to redeploy the HSG-I post from Circle Office to RO
Kurnool and redeploy the HSG-II post to the RO Hyderabad/Circle Office.
Decision:It
is to intimate that the Directorate vide letter No. 25-13/2013-PE-I dated
26.03.2014 asked to update Establishment registers and guard files in the
Circle / Regional / Divisional offices for uploading the information in the
system for roll out of the CSI Project and once the information is uploaded and
it will be frozen.
It is intimated
that there is a provision to alter the information and intimate the same to
Directorate. Assistant Director (Establishment), Circle Office may please take
necessary action immediately.
Item No. 8-02/2015:Change in the rates of
educational scholarships for the wards of Postal Employees. Recently, all the loans and advances merged 50% when DA
was crossed 100%. The present rates of scholarships for technical and
non-technical scholarships rates also to be revised with 50% merger of rates
with the monthly rate of scholarships for this current academic year from
01.07.2014, as the DA was crossed 100% from 01.07.2014.
Decision:As
the rates of Scholarships will be fixed by the Directorate only, the members of
the Staff Side, RJCM is requested to take up the matter with the Directorate.
ITEM CLOSED
Item No. 9-02/2015:Confirmation of Postal Assistants recruited on basis of
new recruitment rules. It was clearly mentioned that the probation period of
the newly recruited PAs are two years and after completion of probation period
the divisional heads have to conduct DPC to confirm the officials. But the
procedure prescribed in the new recruitment rules are not following by the
recruiting units. It is requested to issue suitable instructions to the
recruiting units to convene DPCs immediately and act accordingly to confirm the
officials.
Decision:As
per the Recruitment Rules of PA / SA, probation period after completion of two
(2) years has to be confirmed by the appointing authority by conducting DPC. In
the instant case no specific instance specified by the Staff Side, RJCM.
However, the rules on the subject are being reiterated to all concerned. ITEM CLOSED
Item No.
10-02/2015:Time and again
orders have been issued by the Circle Office as well as Directorate to convene
regular monthly meetings with the service unions. The item has been taken in
this forum to issue suitable instructions to the divisional heads to convene
monthly meetings regularly. The chairman, RJCM has been issued orders to
intimate the date of monthly meetings with the service unions in the
fortnightly report submitted by the divisional heads. But the instances have
come to the notice of this union that some of the divisional heads are not
convening regular monthly meetings though Circle office has been issued orders
in this regard. It is requested to take suitable action against those officers who
are not convening the monthly meetings with service unions regularly to set
right the things.
Decision:Instructions
were reiterated to Regions / Units in HCR vide Circle Office letter No. U / 11-
112 / RJCM / 2015 dated 29.01.2015 to hold monthly meetings by Divisional Heads
with the Service Unions / Associations and also requested to submit the
fortnight reports to the concerned ROs and to Circle Office in respect of City
Units in HCR.ITEM CLOSED
Item No.
11-02/2015:Construction
of separate drinking water sump at Sanathnagar I.E SO. Now in the present sump
the drainage water is mixing, hence it is requested to construct separate
drinking water sump.
Decision:Estimates
are yet to be received from Civil Wing.
Item No.
12-02/2015:Payment of allowances
to the paid substitutes who are working in the leave/vacant posts of postmen
and MTS continuously for six days are eligible for payment of allowances for
seventh day also. But in Hyderabad City division and Hyderabad GPO not paying.
Decision:The
Sr. Supdt. of Post Offices, Hyderabad City Division and Chief Postmaster,
Hyderabad GPO intimated that the allowances are being drawn and paid for
Sundays also to the substitutes who are working in the place of Postman and MTS
continuously for 6 days also continues on Monday also.ITEM CLOSED
Item No.
13-02/2015: Filling
up of the following posts at Postal Dispensary, Rajahmundry. As per the establishment the posts are
vacant. Medical Officer-2, Staff Nurse-1, Lab Technician-1, Pharmacists-1.
Nursing orderly-1, Office Peon-1, Part time scavenger-1.
In view of the above
shortage patients are not getting proper treatment. It is requested to fill up
all the vacant posts at Postal Dispensary, Rajahmundry.
Decision:Powers
relating to filling up of the vacant posts of various cadres in Postal
Dispensaries are vested with the Ministry of Family Welfare.
Hence, the
matter is being continuously brought to the notice of the Directorate, to take
up the matter with the Ministry of Family Welfare.
(The matter is
taken up with Directorate vide Circle Office letter(s) No. ST / PMS / 2011
dated 22.11.2012, 10.04.2013, 23.09.2013 & on 12.12.2014.)ITEM CLOSED
Item No.
14-02/2015:Irregular utilization of General
Line HSG-II official in the post which is identified for accounts HSG-II (AHRO
A/Cs) at RMS ‘Z’ Division.
At present the General
line HSG-II official is working at AHRO (A/Cs) which is identified for
accountant line. Hence the post may be filled up with accounts line official
only.
Decision: No LSG Accountants with minimum 3 years
of service in LSG cadre is eligible for the post of HSG-II (Accounts Line) in
RMS ‘Z’ Division and they will be considered to HSG-II cadre as per
eligibility. ITEM CLOSED
Item No.
15-02/2015:Rewiring of Nizamabad RMS.
The electrical fittings
and wiring of Nizamabad RMS was damaged and causing electrical shock to the
officials and at the time of rain, it becoming bad to worst. Rewiring is
essentially required at Nizamabad RMS.
Decision: This was already carried out.ITEM CLOSED
Item No.
16-02/2015:
As per the
Directorate orders the Infosys officials has to feed the data entries related
to POSB, RD and Certificates etc.,
In so many
places the date entry operators are feeding wrong entries and the matter was
brought to the notice of the Divisional Superintendents by the Postmasters, the
same is not rectified. Suitable instructions may be given to all concerned.
Decision:It
is to submit that, as per the guidelines of Directorate, the Infosys Vendors
were authorized to digitize the Manual Data at POs for migration to CBS
platform. After the digitization of data by the vendors of Infosys, the data
has to be verified by the concerned Postmasters / Supervisors. If there is any
error in the digitized data the same will be rectified by the vendors. Then
after the concerned Supervisor / Postmaster has to ensure the correctness of
the digitized data and give the sign-off report to the vendor. If any error is
notified after providing the sign-off to the vendor, the vendor is not responsible
for the same.
If any such
cases are notified in the POs, the same will be brought to the notice of Circle
Office for taking up the case with Infosys for rectification. ITEM CLOSED
Item No.
17-02/2015:Request for reopen of RLO at
Hyderabad GPO. At present the RLO Hyderabad is functioning at GPO Building 1st
floor with One PA and One MTS. As on date 6000 to 7000 Registered articles to
be processed and to be delivered / destroyed. The RLO Staff services are
utilizing in Circle Office / RMS Hyderabad Sorting Division. The present PA RLO
is proceeding on leave, it is very difficulty manage the office. It is
requested to provide suitable accommodation at Hyderabad GPO with 5 PAs to
function the RLO with sanctioned Establishment.
Decision: Instructions were issued by Staff Section
of Circle Office for posting of one PA to RLO, Hyderabad vide letter No. ST /
Staff Matters / 14-15 dated 27.02.2015.
Regarding
accommodation, a joint inspection is to be conducted by AD (Bldgs) and AD
(Mails) to the GPO to decide / finalize the accommodation.
Item No.
18-02/2015:Request for allocation of Budget
for replacement of old drainage system in Postal quarters, Chikkadapally,
Hyderabad.
It is reported by the
residents of Postal quarters, Chikkadapally, Hyderabad that the old drainage
system at D-Block and E-Block are damaged. It is requested to allocate
sufficient funds for repair and replacement of old drainage system.
Decision:A
detailed report from Civil Wing along with necessary estimates to be obtained.
सहायक
पोस्टमास्टर जनरल (वि.से. & व्य.वि.)
Assistant Postmaster General (FS & BD)
मु.पो.मा.ज.कार्यालय,
आं.प्र.सर्किल, हैदराबाद – 500 001
O/o
CPMG, A.P.Circle, Hyderabad – 500 001
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