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Tuesday, February 4, 2014

Minutes of 108th RJCM Meeting held on 10/01/2014

Minutes of 108th R.J.C.M. Meeting dated 10.01.2014 held at 10:00AM.
                        The 108th R.J.C.M. meeting was held on 10.01.2014 at 10:00 AM in the Conference Hall of Dak Sadan, A. P. Circle, Hyderabad. Chief PMG chaired the meeting.  The following have attended the meeting.

Official Side:
Sri B V Sudhakar, Chief Postmaster General, A.P. Circle, Hyderabad, Chairperson, RJCM.
Sri Vishvapavan Pati, Postmaster General, Hyderabad Region, Member, RJCM.
Sri M Sampath, Postmaster General, Vijayawada Region, Member, RJCM.
Smt. M Sharda Sampath, Postmaster General, Visakhapatnam Region, Member, RJCM.
Sri A Ranganath Shyam, Director of Accounts (Postal), Member, RJCM.
Smt. N R Visalatchy, Director of Postal Services (Mails & BD).

Staff Side:
Sri DASV Prasad, Secretary, Staff Side, RJCM & Circle Secretary, AIPEU Gr-C.
Sri SK Humayun, Member, RJCM & Circle Secretary, AIPEU PM & Gr-D.
Sri R J Madhusudana Rao, Member, RJCM & Circle Secretary, AIRMS & MMS EU Gr-C.
Sri Y Bhoomeshwar, Member, RJCM & Circle President, AIRMS & MMS EU MGs & MTS Gr-C.
Sri K Ramachandram, Member, RJCM & Circle Secretary, AIPAOEU Gr-C & D
Sri Gulam Rabbani, Member, RJCM & Circle Secretary, NUPE PM & Gr-D. 

                     Sri S. V. Rao, Assistant Postmaster General (FS & BD) also sat in the meeting to assist the Chief PMG.

Staff Side - Old Items:
Item No. 2-08 / 2012:
            Irregular Audit objection raised by the P&T Audit for recovery of Incentive paid for NREGS work at Wanaparthy Division.
            P&T Audit has made an objection while auditing at Wanaparthy Division for recovery of excess payment of NREGS Incentive from the two officials.  
             As per PMG (BD), AP Circle orders there is no ceiling for grant incentive for doing NREGS Work. PMG is requested for issue of orders to SPOs Wanaparthy not to recover the incentive from the official.

            The matter was taken up with Sr. Audit Officer, P & T Audit vide DAP office letter dated 20.11.2013. Reminded on 31.12.2013 to submit the latest position on the item. Reply is awaited.
            The grievance of the staff side is that without even calling for explanation from the concerned officials, recovery has been ordered and HOC is competent to stop recovery based on merits and requested to issue orders for stopping recovery till the matter is decided by the Competent Authority. D.A(P) will ascertain the ruling position as to whether HOC is competent to stop recovery ordered by the P & T Audit.  Further, D.A. (P) will vigorously pursue with P & T Audit presenting the view point of the staff side also for expeditious settlement of the issue.

Staff Side - Old Items:
Item No. 1-05 / 2013:
Re-opening of Canteen at Dak Sadan, O/o CPMG, Hyderabad.
            It has been bought to the notice of that the canteen facility is withdrawn by closing of the then canteen. It is also enquired through our source that the AD (Welfare), Circle Office has ordered to close the canteen by renaming it as a Lunch Room, which will function from 1:00PM to 2:00 PM only. In this connection, this union fells that the curtailment of Welfare activity provided by the Department from 22.08.1988 (After opening of the New Circle Office premises) is not justifiable.

            Sealed tenders were called for and Notice Inviting Tender (NIT) was issued on 01.11.2013. The tender evaluation committee met on 22.11.2013 for opening of tender document and recommended for refloating of tender as only one tender was received which did not fulfill the required conditions. As per the recommendations of Tender Evaluation Committee, an advertised e-tender enquiry issued on 17.12.2013.
            A suggestion has come in the meeting that the Canteen presently functioning in DA (P) office in Manoranjan Complex be either shifted to Dak Sadan and or an extension counter opened in Dak Sadan  in the larger interest of the staff working in Dak Sadan, as the response for tender is not encouraging.  This appears to be a good suggestion and will be examined by Welfare Section of Circle Office vigorously.

 Staff Side - Old Items:
Item No. 2-05 / 2013:
Non supply of uniforms to Post Men, MTS and Group – ’D’ Staff in the Andhra Pradesh Circle.

            The SP, PSD, Hyderabad reported that the tender for procurement of uniform cloth was floated and finalized successfully. The procurement of uniform cloth for the block year 2011-13 will be made on receipt of budget allotment.
            SP, PSD, Hyderabad will be asked to include the staff side representative also in Tender Evaluation Committee from now onwards.

Staff Side - Old Items:
Item No. 4-05 / 2013:
            Non implementation of honourable AP high court order in respect of recovery of excess paid bonus from GDS officials.
            This is to inform that honourable CAT orders in OA No 247/209 in which direction was given to stop recovery of excess paid bonus from the GDS officials. The department has filed writ petition no 8930/2011 against the said order before the honourable high court of AP. Honourable AP high court gave directions in NPMP No 11032-2011 dated 16-4-2011 suspending the orders passed by the CAT in the above OA.
            The same is already implemented in all the divisions and the excess paid bonus was recovered from respective GDS officials, except some divisions. In spite of repeated requests the same is not being implemented in Adilabad division and also in Secunderabad Division resulting in imposing of rule – 9 against two officials who worked as Post Masters and they are suffering till date without getting pensionary benefits and also SSPOs Secunderabad Division ordered to recover from the staff who worked in the Accounts Branch.

            The competent authority has ordered vide C.O. letter No. EST/1-27/07/II dated 17.10.2013 to effect recovery subject to High Court judgment, in view of orders of Directorate letter No. 26-8/2009-PAP dated 01.10.2013.
            It was agreed to stop the recovery after the minutes of Departmental Council (JCM) from Postal Directorate or copy of judgment from Hon’ble, High Court, A. P. was received.

Staff Side - Old Items:
Item No. 6-05 / 2013:
            Non implementation of DOP&T ORDER NO 3/19/2009-Esst (PayII) dated 5-4-2010.
            DOP&T has issued clarificatory orders cited above in respect of re-employed after retirement (Ex-Servicemen). But the same is not being implemented in our Circle. Necessary instructions may be issued to all concerned.


            The said DOP & T order No. 3/19/2009-Estt (PayII) dated 5-4-2010 was forwarded by Directorate vide letter No. 4-4/2008-PCC dated 23.10.2013 and the same was circulated to all the Regions and Units in HCR vide C.O. letter No. EST/6th CPC/12 dated 01.11.2013 for taking further necessary action.
            Secretary, Staff Side, RJCM has requested to supply a copy of Directorate Letter which was circulated by Circle Office to all the RJCM members also.

Staff Side - Old Items:
Item No. 1-08 / 2013:
            Supply of Scanner to RJCM office at B-1 Chikkadapally, Hyderabad.

            One HP Inkjet Advantage 2515 All in one Scanner / Printer has since been supplied to RJCM office and installed on 20.09.2013.


Staff Side - Old Items:
Item No. 2-08 / 2013:
            Provision of inverter to RJCM office at B-1 Chikkadapally, Hyderabad.

            Assistant Director (Technology) has placed DGS & D orders for supply of inverter to RJCM Office.

Staff Side - Old Items:
Item No. 3-08 / 2013:
            Irregular redeployment of two Postal assistants posts from Secunderabad HO to Trimulgherry HO without proper review of establishments.
            SSPOs, Secunderabad Division had redeployed two PA posts from Secunderabad HO to Trimulgherry HO without proper review of establishment and also without approval of competent authority i.e., Circle IFA.

            SSPOs, Secunderabad Division will be instructed to conduct establishment review of Secunderabad H.O. immediately.
            Staff Side, RJCM contended that, the redeployment done by SSPOs, Secunderabad Division is itself irregular. Until finalization of establishment review by competent authority, outsiders may be engaged in the above two redeployed posts.

Staff Side - Old Items:
Item No. 4-08 / 2013:
            Immediate filling up of Superintendent, Postal Stores Depot, Hyderabad.
            Hyderabad PSD is a PSD which supply of all stationery to two Regions Hyderabad City Region and supply of uniforms and also supply of chappals, umbrellas. Presently it is manned by additional charge. Expedite immediate action for filling up post of SP, PSD.

            At present, Assistant Director (Mktg), Circle Office has been given additional charge of SP, CSD and such, SP, PSD can concentrate on PSD, Hyderabad.
            Further, Adhoc arrangement will be made for the post of SP, CSD. Staff Section of Circle Office may take immediate necessary action.

Staff Side - Old Items:
Item No. 5-08 / 2013:
            Immediate filling up of vacant PA posts at PSD, Hyderabad.
            Total sanctioned strength of PA Posts at Hyderabad PSD is 21, One LSG, One HSG-II, One HSG-I. Out of 21 Posts only 11 PAs are working. It is requested to fill up remaining vacant posts at Hyderabad PSD.

            The matter regarding filling up of vacant posts at PSD, Hyderabad on deputation basis will be linked up at the time of issuing next year rotational transfers i.e., 2014.  It is informed that SSP, Hyderabad City Dn. is not providing required man power to PSD, Hyderabad though he is required to do so.  He will be instructed suitably in this regard.

Staff Side - Old Items:
Item No. 7-08 / 2013:
            Immediate recruitment of vacant Sports quota posts in the Circle by giving notification for filling up of vacant Sports quota posts.
            Nearly 50 vacant posts for filling in the Andhra Pradesh Circle. It is requested to give notification for filling vacant Sports quota posts.

            40 PA / 21 Postman posts of 2009-10 were notified for recruitment under sports quota. Appointment orders were issued to 33 PA / 10 Postman posts. In respect of Volley ball / Table Tennis / Power Lifting events the selection could not be finalized due to filing of O.A.s in Hon’ble CAT, Hyderabad. In respect of following events, i.e., Carroms, Weight Lifting, Athletics events selection could not be finalized due to non-availability of suitable candidates. In respect of 2011 & 2012 notification will be issued after completion of PAs / SAs and Postman recruitment for 2011-12, which is in final stage. 
             Staff side, RJCM requested for initiating simultaneous action to fill up remaining unfilled sport quota vacancies with other vacancies and this suggestion will be kept in view.
Staff Side - Old Items:
Item No. 9-08 / 2013:
            Grant of 20% HRA to Nellore City treating as ‘Y’ Class city.
            Presently Nellore city is getting 10% HRA only. In recent population census, the population of Nellore City has exceeded five lakhs and now reached 5,64,148 and needs to be reclassified as ‘Y’ class city with 20% HRA as per the CPC recommendations.

            The matter has been referred to RO, Vijayawada to take up the matter with Directorate vide Circle Office letter dated 23.07.2013 and reminded on 31.12.2013 to intimate the progress on the case from time to time, vide Circle Office letter No. EST II / VJ / HRA dated 06.01.2014.
            Staff side has informed that there is a provision for issue of provisional order on the subject.  Copy of such orders will be provided by them for examining the matter.
Staff Side - Old Items:
Item No. 10-08 / 2013:
            Kind attention to be given to the pitiable plight of the residence of the Chikkadapally and Uppal Postal Staff Quarters, Hyderabad. The residence of these colonies anxiously awaiting for years together to mitigate their predicament which is not fully cared for by the local civil wing, urgent action needed. During the year 2011-12 A.P. Circle has surrendered lakhs of rupees to the Directorate.
            Proper maintenance of staff quarters at Chikkadapally, and Uppal Hyderabad. It has brought to the notice of this union that the staff quarters are not being properly maintained either civil/electrical problems. The quarters are not having proper way to the quarters like E-1 to E-8 and C-17 to C-24. The quarters are in a dilapidated condition due to non-maintenance of internal painting and white washing. The quarters have not been maintained for the years. The bushes cleaning is also not taking place, due to this the inmates of the residence are facing a lot of problems. The backside of the E-Block and D- Block quarters of Chikkadapally is not having a proper approach road and not even having proper lighting facilities. The M-Block quarters are also not being properly maintained and the big trees have been grown beside the M-41 Block. There is also a bore water problem during the summer season. A separate pipeline has to be given to the E-Block.

            AA&ES approved for block wise estimates of D Block for amount ` 5.30 Lakhs.  AE (C) / AE (E) addressed to submit the Block wise estimates for staff quarters in twin cities giving priority to block most in need of maintenance.
            Preliminary Estimates for provision of Bore water pipe line to the E – Block received from Civil wing are under examination at Circle Office.
            Bushes cleaning at Chikkadpally Postal staff quarters work was completed in September 2013.

            Staff side, RJCM has informed that cleaning of bushes was done in rainy season and as such, the problem is still ‘unresolved.’  Assistant Director (Buildings), Circle Office will ensure periodical cleaning of bushes in P & T quarters, Chikkadapally. Further, staff side expressed that the residents of P & T Quarters, Chikkadapally (especially residents of E- Block) are reluctant to stay there any longer, as water is not provided.  Action will be initiated for provision of water.
Staff Side - Old Items:
Item No. 11-08 / 2013:
            Stop Decentralization of PLI/RPLI work. Ensure uniform implementation of Directorates Orders regarding retention of PLI/RPLI work of Divisions situated at CO/RO Head Quarters at CO/RO itself. The recent orders on Indian Postal Policy 2012, the work relating to PLI Section of CO are Decentralizing without modification of Indian Post Office Insurance Rules 2010. As per the above rules, the Rs. 5 Lakhs and above policies records and claims to be settled at CO. The present arrangement in the circle may continued till the modification in Post Office Insurance Rules 2010 and honour the minutes of the meeting taken by the Secretary Posts, Postal Services Board with the Postal Joint Council of Action on 10.01.2012 and Directorate letter No. 8/15/2011-SR dated 16.01.2012.

            No further decentralization of PLI / RPLI work is in progress.   However, staff side has informed that PLI/RPLI work of the Divisions situated at R.O. Head Quarters i.e., Vijayawada and Kurnool is being got done at Vijayawada & Kurnool D.Os respectively and requested not to utilize the operative staff for the purpose.  PMsG have expressed that there is no adequate man power in R.Os and the services of Departmental officials is required for master data updation.  The feasibility of utilizing the services of suitable retired Development Officer, PLI will be examined.


Official Side – New Items:
Item No. 1-01 / 2014:
            Recruitment of MTS (Open Competition):
            DA (P) office has requested the Circle Office to select 16 candidates for the posts of MTS in the DA (P) office along with Circle Office requirement while making the recruitment.

            The matter of filling up of Direct recruitment vacancies of MTS from open market is still under examination as the process of recruitment involves many formalities to be completed to arrive at a final vacancy position in all Administrative and Subordinate offices.
            The Circle will consider inclusion of DAP vacancies for MTS at the time of issue of notification.

Official Side – New Items:
Item No. 2-01 / 2014:
            Accommodation of O/o DA (P), Hyderabad.

            Construction of O/o DA (P) identified under 12th five year plan projects. SOA submitted to The Directorate and approval of SOA is awaited. Plan funds are also awaited from the Directorate.

Staff Side – New Items:
Item No. 1-01 / 2014:
Up gradation of Podili Norm Based LSG SO to HO by down grading Kanigiri. HO:  
              Kanigiri town is situated at 90 km from divisional head quarter i.e. from Ongole. And 30 km away from state highway connecting Ongole and Kurnool. It is popularly known as fluoride affected area. It will take 3 hours to travel from Ongole to Kanigiri and it will be a problem to get bus facility back to Ongole or other popular villages after 07.00 PM. For medical / educational facility staff has to depend upon Ongole.   Due to this staff are un willing to work at Kanigiri.HO. Because of this   work at Kanigiri HO is lagging beyond repair. Posting of a regular Postmaster, Accountant even a sub divisional head become a problem. Even posting adequate PA cadre officials is also a problem. Areas like accounts, SB (NREGS), SBCO are most affected.  This can be avoided by at least relocating the HO to nearby place like Podili which is comfortably placed at 50 km from Ongole and is on state high way. Staff can stay there keeping themselves at an hour distance from Ongole where they can depend for better medical & educational facilities. This will reduce the staff transfer problems and requisite staff can be posted for bringing the HO administration into main stream.
Connectivity is also most convenient in case of Podili compared to Kanigiri. Table of comparative distances is given below along with attached map. Podili is centrally located for 10 Sos out of 18 Sos under Kanigiri.
Name of the SO
Distance to Podili in km
Distance to Kanigiri in km
Pedda Arikatla
9 to 13
HM Padu
PC Palli
PG Palli
70 (nearer to Kandukur HO at 60 km)
60 (nearer to Kandukur HO at 50 km)
CS Puram
70 ((same  to Kandukur HO at 70 km)
                Pamuru, Botlaguduru may be attached to Kandukur HO and Vallur (35 km from Kandukur ) may be attached to Ongole (5 km) and Chimakurthy & Tallur from Ongole HO may be transferred to Podili HO at lesser distance.

            Staff side, RJCM has emphasized the need for downgrading Kanigiri H.O. simultaneously upgrading Podili LSG S.O. to H.O. R.O., Vijayawada will examine the feasibility for the same once again.

Staff Side – New Items:
Item No. 2-01 / 2014:
            Replacement of old computer systems with new computers in C.O.  The year old computers are not connecting the up-to-date software programmes developed by the PTC Mysore. At present, in some sections the computer systems are not having new software and LAN Connections. As per the Directorate guidelines, the systems which were completed the condemnation period should be replaced for soft functioning of the office work.

            At Circle Office, there is no software in use developed by PTC Mysore. The systems provided are used for MS Office/Excel. Total No. of systems available in CO are 130. All the systems are P-IV only. During the year 2011/12 a total of 21 systems are condemned. For supply of new systems in place of condemned systems funds from Directorate are yet to be allotted.  Hence no further action on further condemnation is being undertaken. However the maintenance, repairs, up gradation of existing systems is being entertained as per availability of funds.
            However, it will be examined to supply the systems under NREGS funds subject to receipt of additional funds from Directorate.

Staff Side – New Items:
Item No. 3-01 / 2014:
            Supply of 4 in 1 Printer at least one for each section in C.O. other than PLI. Every Section in C.O. receiving letters from Directorate which have to be retransmitted to the Regions/Divisions. As there is only Xerox machine for all sections in C.O. transmission of Directorate letters is being badly delayed. Hence, it is requested to cause action to supply at least one 4 in 1 printer (printer, scanner, Xerox and fax). The following sections of C.O. are very much needed for supply of 4 in 1 Printers i.e. Staff, Vigilance, Legal Cell, Complaints, Establishment, Investigation, Mails, CBS, Buildings, Accounts, Recruitment/Welfare and Office Superintendent.

                At present, funds are not available under suitable Head of account. This will be examined when fund position permits. 

Staff Side – New Items:
Item No. 4-01 / 2014:
            Security Arrangements in Postal Staff Quarters in Hyderabad City. The Postal Quarters located in the Hyderabad and Secunderabad, there is no security arrangements for the government property and resident’s property in the Government Maintained Staff Quarters. The complaints received from the residents of Postal Staff Quarters Chikkadpally and Uppal regarding thefts of small and big items. The Postal Staff Quarters are provided with 2 or 3 gates to enter to the quarters. As the outsiders entering into the staff quarters and they are nauthorized roaming in the colonies and wherever feasibility, they are not afraid to theft any items left in the premises while they went to their native places. All other cities where the 100 and above quarters is provided with security. It is requested to provide security guards to safeguard the government property as well as residents. They will identify the residents and restrict the outsiders to enter into the premises of government quarters.

            3 surplus Security personnel in Dak Sadan  will be arranged in Chikkadapally and for Uppal Staff quarters and tender will be floated. Asst. Director (Estt), Circle Office is requested to process the case immediately as per rules available on the subject.

Staff Side – New Items:
Item No. 5-01 / 2014:
            Provision of lift at RO Vishakhapatnam. The RO Vishakhapatnam is constructed with G+3 floors. As per the layout of sections is from 1st floor to 3rd floor is identified for functioning of Regional Office. The staffs who are aged are facing much difficulty to climb the steps and some of the staffs are having knee pains. It is very need of lift provision in the newly constructed Regional Office Vishakhapatnam. Previously, this item was examined by the competent authority, but there is no progress in the provision of lift. As per the plan of the building, there is a need of capsule lift from outside the building. There is no provision was given inside the building to construct the lift. It is requested to examine once again and provide lift to the RO Vishakhapatnam.

            Preliminary Estimates for `18,52,500/- received from SE (E), Bangalore. NOC for Provision of lift at RO Visakhapatnam is being pursued with municipal authorities. Plan Funds under Head of account 5201 – Capital out lay are awaited from Directorate.

Staff Side – New Items:
Item No. 6-01 / 2014:
            Up gradation of generator of 62.5 KVA Capacity of Dak Sadan building to higher capacity diesel generator. The present generator is not supporting the power supply to the entire building and lifts of the building are also not coping up to the generator power supply. It is also requested to provide high capacity UPS connectivity to each floor. At the time of construction of this building, the generator was installed. At that time, there was no UPS system connectivity and the Air conditioners were also not connected. The present work of style has changed from manually to computerize. It is very much need of power supply whenever the electricity breakdown is occurred. During the summer, the power cuts are affecting the work of Circle Office including RO Hyderabad and DA (P). The staff is also suffering due to non-connectivity of generator to the lifts. It is requested to provide high capacity diesel generator to the Dak Sadan Building.

            The proposal for up-gradation of genset of 62.5 KVA Capacity of Dak Sadan Building to 200 KVA Capacity is submitted to the Directorate for release of plan funds.
Staff Side – New Items:
Item No. 7-01 / 2014:
            Shortage of supply of computer paper, other connected stationery and fuel to generators:
            It is a time consuming act to procure paper, printer ribbons and oil to generator. Most of the SPMs are facing difficulty in getting supply of the above. It is most required now a days for immediate purchase of above items which cannot be awaited for supply from PSD, DO or sub division. For this statutory permission is required to SPMs for immediate purchase. Accordingly they need to be provided with contingent fund for the same.
            One year back there was a proposal from circle office for allocation of budgetary funds to subordinate offices like Hos but the same is not fulfilled so far. Only there was on paper allocation of funds to Hos. Now we need to take up the matter for provision of limited funds to the SPMs for immediate purchase of computer paper, printer ribbons and oil to generators. Every C Class SPM needs single paper bundle and three 1+1 bundles per annum. It differs for SPMs with attached Bos. Monthly two ribbons and annually 24 ribbons are needed. Requirement of petrol depends on electricity supply. All these need minimum of Rs. 5000- per annum per SO. If SPM is provided with cash imprest or allocation of annual funds there will definitely deduces protracted correspondence and improves efficiency.

            Circle Office will allot yearly budget funds to the Regional Offices / Units based on their R.E / B.E requirements. Regional Offices in turn allot funds to the Divisions as per their requirements. Sanctions for the bills are generally issued by the Regional Offices / Divisional Offices. The Postmasters / Sub-Postmasters do not have any financial powers to incur expenditure. Divisional Head only can sanction expenditure. Therefore the proposal to allot funds to Sub Post Offices is not feasible.    
            Instructions will be issued to PSDs to supply dust proof covers for the systems and printers in P.Os.
            SP, PSD should invariably certify that relevant tests have been conducted regarding the quality of stickers as it is complained that the quality of stickers being supplied is of poor quality.

Staff Side – New Items:
Item No. 8-01 / 2014:
            revision of FSC & AFSC, since the present rates are insufficient. Rates of fsc & afsc have to be enhanced.

            A Letter was addressed to Directorate vide letter No. dated Est/1-12/2001 dated 18.11.2013 to examine the issue as the power to revise is vested with Directorate only. Reminder letters also issued on 06.12.2013, 23.12.2013.   
            A point has been raised that diesel bills in respect of generators, received from the PMs are not being cleared by Divisional Heads and the PMs are forced to incur expenditure personally.  To mitigate the hardship, it has been decided to constitute a Committee consisting of the following composition to assess the requirement of diesel keeping in view the status of the Post Offices and average consumption per month and based on their report, decision will be taken and uniform procedure can be followed depending on the status and requirement of Postal/RMs Offices in the Circle as a whole.
Composition of the Committee:
1)PMsG, 2) DA (P), 3) Manager, MMS, 4) AAO (Bgt), C.O., 5) Sri DASV Prasad, 6) Sri K Ramachandram, 7) Sri R J Madhusudana Rao & 8) Shri Gulam Rabbani.
            Suitable orders may be issued by Establishment Section of Circle Office.
Staff Side – New Items:
Item No. 9-01 / 2014:
            provision of cash vans to every HO:
            Presently most of divisions are marked for payment of social security pensions / wages beside NREGS wages through BOs /SOs. For this adequate cash flow is needed. Security aspect not to be forgotten. Heavy cash is to be conveyed from HOs / cash offices to SOs/BOs. For the purpose a speedy and secured means of transportation is required.

            It is planned to float tender at Circle level.  Staff side has expressed a view that for interior areas, there will be no response.
            A Committee headed by PMG, Visakhapatnam will study the issues regarding provision of cash vans. Staff side representatives viz., Shri DASV Prasad and Shri D.Kishan Rao will also be nominated in the Committee.  Formal orders will be issued by Circle Office in this regard.
            As a permanent measure, it is suggested by PMG, Vijayawada that strong rooms for keeping cash, like Banks should also be planned at every H.O.  Directorate will be addressed in this regard.

Staff Side – New Items:
Item No. 10-01 / 2014:
non implementation of DOP&T OM No 35034/3/2008-Estt (D) Vol. II dated 4th October 2012. Orders on MACP in true spirit in rms v’ dn. and rms tp’ dn.
The following officials denied the macp financial up gradation on the plea for want of required Bench Mark.
1)  R.Appanna bcr sa retd           
2)  K.Krishana Murthy bcr sa retd
3)  S.Janardhana Rao bcr sa retd 
4)  P.K. Rama Rao
5)  K.Suryanarayana Rao                   
6)  T.Chiranjeevi Rao
7)  P.Ch.Venkataswamy                    
8)  M.A.Murali
9)  M.Venkat Rao
10) P.Eeswaramallu rms tp’ dn

            All pending MACP cases of Visakhapatnam Region as stated by the staff side members of RJCM have since been settled as per report of PMG, Visakhapatnam. Review DPC in respect of Kurnool Region is fixed on 10.01.2014 by RO, Kurnool.
            Staff side, RJCM has represented that Bench Mark principle is not applicable to MACP cases. As such, it will be further examined.

Staff Side – New Items:
Item No. 11-01 / 2014:
            provision of wax heaters and stationary to all mail offices in Andhra Pradesh circle and Diesel Operated Generators to Srikakulam Road and Eluru rms.

            Directorate specifications in respect of wax heaters will be followed. Staff Side has suggested that consolidated requirement of wax heaters will be called for from Divisions and requested to supply where required.
            Consolidated requirement of Procurement of Gensets in A.P. Circle has submitted to the Directorate for releasing of Plan funds under plan head. Plan funds are awaited from the directorate.

Staff Side – New Items:
Item No. 12-01 / 2014:
            Provision of UV water purifier for drinking purpose to rjcm office at b 1 p&t quarters chikkadpally Hyderabad

            CPMG has approved for supply of UV Water Purifier to RJCM Office. Quotations are to be called for.

Staff Side – New Items:
Item No. 13-01 / 2014:
Provision of Passenger Reservation System in the following post offices

1)      Trimulgherry   ho     
2)      banjara Hills
3)      Srikalahasti      HO
4)      Chintapallli
5)      Paderu                                    
6)      Narsipatnam
7)      Amalapuram    HO
8)      Ramachandrapuram
9)      Rajam
10)  Sompeta
11)  I E Eluru
12)  Chittoor  HO
13)  madanapalli    HO
14)  Musheerabad NDSO (SD Divn)

            Amalapuram HO and Rajam PO have been approved by both DoP and Railways and instructions have been issued to RO, Visakhapatnam for commencement of PRS counter at these POs in consultation with local Railways.
            Trimulgherry HO, Srikalahasti HO, Paderu, Narsipatnam, Ramachandrapuram, Sompeta, Chittor and Madanapalli HO have been approved by Directorate for opening of PRS counter, but approval / sanction is awaited from Railways.
            Visakhapatnam Region in respect of Chintapalli PO and Vijayawada Region in respect of I.E. Eluru PO have been addressed to send proposals to set up PRS counter at these offices.
            SSPOs, Hyderabad City Division has requested to cancel the approval for opening of PRS counter at Banjarahills PO due to constraint of space which is not agreed to by the RJCM.
            SSPOs, Secunderabad Division was addressed to intimate the feasibility and potentiality to set up PRS Counter at Musheerabad NDSO. 
            Action will be initiated to initiate the process for providing the facility at Hyderabad GPO, Putli Bowli S.O. also.

Staff Side – New Items:
Item No. 14-01 / 2014:
            Fixation of schedule for achievement of targets for various schemes in the Circle.
            Targets are fixed for all the schemes like PLI, RPLI, Opening of SB/RD accounts, Old age pensions and other business products at a time which will make all the schemes cumbersome and finally leading to non achievement. As a matter of fact there are targets already for insurance business. Now targets were introduced for opening of SB/RD accounts and payment of social security payments with a time frame and heavy burden of payments under NREGS already exists. The chairman is therefore requested to fix the schedule for all the above items month wise to reduce the suffocation and better achievement of targets.
            For payment of SSP’s at BO/SO/HO a time schedule on the day basis should be fixed in consultation with the State Government.   For the payments at SO the DOOR payment at the premises of the beneficiary should waved as the SPM cannot do door payment.

            Achievement of Targets is a continuous effort throughout the financial year.  All products need to be marketed throughout the year.  Regarding payment of Social Security Pensions, it is for a limited period say from 1st to 10th of every month.  In fact, AP State Government insists to commence and complete payments from 1st to 7th of the month. Efforts are being made to ensure this. SPMs/BPMs may stagger the Social Security Pensions for the said seven days to avoid pressure of rush.  Regarding door to door payments, it is to inform that in extreme cases where pensioners are bed ridden, disbursement at home is required and is being done by BPMs and Postal Franchises/CSPs. However considering the other Postal Operations that the SPM need to take care of, it will be difficult /not possible to do home level disbursement. Therefore, in Sub Office, for every additional 750 pensioners, additional CSPs will be positioned in the Sub Offices. 
            ITEM CLOSED

Staff Side – New Items:
Item No. 15-01 / 2014:
            Providing infrastructure at all levels for the newly introduced schemes in the Department.
            Already there is no infrastructure for the NREGS scheme which is in doldrums now several new schemes were introduced for which there is no infrastructure or methodology is notified. In respect of opening of SB/RD accounts as per the targets fixed lakhs of accounts were opened in the Circle. But no manpower is provided in the SO’s and HO’s for opening of these accounts, ledger postings. We request provision of necessary manpower till introduction of online under CBS. While introducing payment of SSP’s the unions were not consulted before signing the MOU. In respect of payment of social security pensions the SPM in the ‘C’ class and the A and B class which are being manned as C class has to pay 3000 to 5000 pensions in the semi urban towns and the password is given to the SPM. In all such cases regular manpower has to be provided for the period of the payment of SSP to complete the regular sub office work.

            Suitable instructions have already been communicated to all the Regions / Divisions under Hyderabad City Region in respect of provision of manpower in HOs / SOs for opening of accounts, ledger postings etc., vide C.O. letter No. SBI / SB master / Corr / 2013 dated 27.09.2013  and to follow the D.G guidelines on outsourcing.
            Necessary orders have already been issued for engaging additional manpower wherever required based on the Directorate instructions issued in 2009.  Regarding payment of Social Security Pensions, it is to intimate that where ever the no. of beneficiaries are more than 750, instructions have already been issued to select Customer Service Providers ( CSP) at the rate of one CSP for every 750 beneficiaries.  Once CSPs are selected, pressure will not be there on SPMs/BPMs. Further, orders are also issued to utilize the services of willing GDS other than BPMs in Branch Offices and Sub Offices where additional CSPs positioning is taking time.

Staff Side – New Items:
Item No. 16-01 / 2014:
            Taking into workload instead of incentive in respect of payment of SSP and NREGS.
            Before fixing the incentive the unions were kept in darkness as no consultation was there and the fixation of incentive is found to be defective. Orders are already in existence for fixation of time factor at the rate of one point for 10 SSP payments. The decision may taken to fix the time factors for the BPM’s instead of incentive.

            This issue relates to Directorate as Directorate is fixing incentive or inclusion of workload into account for TRCA calculation. Circles have no powers to take any decision on such matters.  It is suggested to take up the matter at Directorate level.
            Staff side, RJCM has informed that incentive is payable for the accounts opened during special drive period.  Staff side is requested to provide a copy of such instructions for examination.

Staff Side – New Items:
Item No. 17-01 / 2014:
            Non computing LR strength for recruitment of vacancies for the years 2009, 2011, 2012. 
            After reduction of 10% posts under abolition of 2/3 vacancies, the LR vacancies were not taken for the recruitment.  The LR strength was already absorbed into the regular strength in the divisions. We request detailed breakup of the recruitment done for the above periods.

            L.R. is part and parcel of sanctioned strength.    


Staff Side – New Items:
Item No. 18-01 / 2014:
            Postings to the cadre of mail overseers in the Circle.
            As a matter of fact there was no recruitment rules for the cadre of mail overseers and the post were filled up from the postman cadre. Consequent on dispensing with the TBOP/BCR scheme and introduction of MACP there is no uniform procedure in the Circle for filling up of these posts. In some divisions the senior postmen who are having leftover service of 1 year having medical problems were posted. We request uniform guidelines from the Circle level.

            The above issue has been examined in detail and competent authority has ordered to follow the instructions contained in the Directorate letter 44 / 17 / 76 –SPB – I dated 07.02.1977 while filling up mail overseers posts in the Circle. The other procedure i.e., willing senior or unwilling junior can be ensured from among those who have completed 10 years of service. The above procedure was already informed to all Regions / Divisions of Hyderabad City Region vide Circle Office letter No. ST / Postman / Misc / 2012 dated 23.08.2013.
                        ITEM CLOSED

Staff Side – New Items:
Item No. 19-01 / 2014:
            Maintenance of P&T dispensaries
            Brief:- In respect of Visakhapatnam the In-charge Medical Officer is self styled where ever she is posted and there are several complaints in past also.  The P&T dispensaries are not procuring the specified quality of medicines prescribed by CGHS and recognized hospitals. We request necessary action.

            As a last resort, in order to mitigate the hardships being faced by the staff, PMG, Visakhapatnam will request the Medical Officer to visit C.O. for arranging counseling to her in C.O. before resorting to complaining to Directorate.

Staff Side – New Items:
Item No. 20-01 / 2014:
            Replacement of Letter Boxes:
            Consequent on removal of letter boxes which were in dilapidated condition new letter boxes were not planted. Letter boxes are the image of the Department and there are new type letter boxes were introduced by the department.  We request replacement of all the letter boxes needy places identifying the new areas.

            Rationalization of letter boxes is being done as per Directorate instructions.


Staff Side – New Items:
Item No. 21-01 / 2014:
            Non supply of sufficient printers in Hyderabad and Kurnool Regions:
            Though there are requisitions and complaints from the divisions printers were not supplied by the above two regions.

            RO, Hyderabad has informed that as of now there are no requests from Divisions and that as and when requests are received the same will be procured and supplied on availability of funds.
            As regards to Kurnool, it is informed by RO Kurnool that only request for 7 Dotmatrix printers from Chittoor Division is pending due to non availability of funds.
            As per Directorate instructions one Line printer will be supplied to each of the registered L1 centres at Hyderabad, Kurnool, Tirupati, Vijayawada, Visakhapatnam and Warangal. Online orders placed for the same on 10.12.2013.


Staff Side – New Items:
Item No. 22-01 / 2014:
            Identification of Guntakal RMS as L1 and extension of AG-31 section up to Vijayawada.
            Consequent on introduction of L1 in the revised orders by the Directorate we request identification of Guntakal RMS as L1 and extension of AG31 section up to Vijayawada.

            Directorate was requested for identification of Guntakal RMS as L1 vide C.O. Letter No. Mails / MNOP 1st Class / II dated 06.11.2013 and regarding extension of AG-31 Section up to Vijayawada, PMG Kurnool intimated that this is under examination.

                                                                                       सहायक पोस्टमास्टर जनरल (वि.से. & व्य.वि.)                
                                                                             Assistant Postmaster General (FS & BD)
                                                                               मु.पो.मा..कार्यालय, आं.प्र.सर्किल, हैदराबाद – 500 001
                                                                                      O/o CPMG, A.P.Circle, Hyderabad – 500 001

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