GOVERNMENT OF INDIA
Ministry of Communications &
Information Technology
DEPARTMENT OF POSTS
Office of the chief Postmaster General
A.P.Circle Hyderabad-500 001.
Hyderabad-500001. No. dated at
.............................. the
.2014
Notice Inviting e-tender
Online open
e-Tenders under e-procurement are invited on behalf of President of India, from
reputed transport companies/ Security agencies Ge at various Head Post Offices
located in Andhra Pradesh Postal Circle (Both A.P State & Telangana State) for a period of
Two Year from the date of acceptance of tender/award of work which can be
extended until finalisation of tender on the same terms and conditions
depending upon the performance. The method of submission of
tender, amounts of Earnest Money/Security Deposit and General Terms and
Conditions, applicable to the contract has been mentioned in Annexure-I.
1.
The work is to be performed
strictly as per technical specifications given in Part-I of Annexure-II. The
terms and conditions specific to the contract have been mentioned in Part-II of
Annexure-II. The proforma for submission of tender has been given in Annexure-III
(for Technical Bid) and BOQ in Annexure-IV (for Commercial Bid) to this Notice
Inviting Tender. The schedule of tender is given as under:
2.
2.
Schedule of Tender:
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Last date and time of receipt of Tender
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.2014
upto 1700 Hours
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Date & time of opening of Tender
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.2014
at 1100 Hours
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Approximate Value of the
tender
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Amount of EMD as per clause 3 of
Annexure I
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Venue
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O/o Chief Postmaster General AP Circle Hyderabad
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3.
Tender Form can be downloaded from the
Website www.indiapost.gov.in
or https://eprocure.gov.in. A fee of Rs.
/- ( Rs. only) towards the cost of e-tender
form should be credited in any Post Office and the scanned copy of the receipt
must be uploaded along with the and the Bids should be submitted as stipulated
in Clause 4 of Annexure-I of NIT. The
payment of Rs.5000/-(Rs. Five thousand only) towards Tender document is not
exempted to any category of bidders.
4.
All the documents in support of eligibility criteria are also to be uploaded
along with Technical Bid. The Tenderers are advised in their own interest to
upload the scanned copies of the desired papers/documents with their bids
failing which their bids may be declared non responsive.
5.
The foremost requirement of participation in e Tender is to have a
digital signature
ASSISTANT
DIRECTOR (Technology) O/O Chief PMG AP Circle Hyderabad
2
6.
Chief Postmaster General AP Circle Hyderabad reserves the right to cancel the
tender at any time/stage or relax/amend/withdraw any of the terms and
conditions contained in the tender Documents without assigning any reason
thereof. Any enquiry, after uploading of the bid shall not be entertained. In
case of withdrawal of bid, the EMD will stand forfeited.
7.
Complete tender documents may be downloaded from the website of Central Public
Procurement Portal (https://eprocure.gov.in) and
website of the Department of Posts (www.indiapost.gov.in). Information
on any issue of corrigendum related to this tender will also be available on
website of CPP as also in the website of the department.
For
Chief Postmaster General
A.P.Circle
Hyderabad
3
DEPARTMENT OF POSTS, INDIA
Office of Chief Postmaster General
ANNEXURE-I
GENERAL TERMS AND CONDITIONS
1. Parties:
The
parties to the Contract are the contractor (the Tenderer to whom the work have
been awarded) and the Government of India through Department of Posts for &
on behalf of President of India.
2.
Addresses:
For
all purposes of the contract including arbitration there under, the address of
the contractor mentioned in the tender shall be
final unless the contractor notifies a change of address by a separate
letter sent by Registered post with acknowledgement due, to the …………..O/o………….
The contractor shall be solely responsible for the consequences of any omission
or error to notify change of address in the aforesaid manner.
3.
Earnest Money (Bid Security):
3.1.
Bid Security (EMD) of Rs.
/- (Rupees
only) must be deposited by the bidders in any Post Office and Original
Receipt in form ACG 67 provided by the Post Office in token of having received
the amount. The scanned copies of receipts for EMD and Cost of Tender form must
be uploaded accordingly and original receipt towards cost of Tender form and
EMD receipt along with the required
samples be sent in a sealed envelope to
the --------------Hyderabad by only Speed post or Registered Post with acknowledgement
due. Firms registered under NSIC/DGS&D/MSME Act 2006 (registered with
District Industries Centre/Joint Director of Industries and Commerce,
Government of Andhra Pradesh / respective State Governments), with current
validity, are exempted from furnishing (EMD) Bid Security. The certificate
issued by NSIC/DGS&D/MSME should clearly state that the firm is into supply
of Cash vansas indicated in the tender,
otherwise no such exemption will be granted and the tender will be treated as
invalid.
3.2.
No request for transfer of any previous deposit of Earnest money or Security
deposit or payment of any pending bill held by the Department in respect of any
previous work will be entertained.
3.3.
Tenderer shall not be permitted to withdraw his offer or modify the terms and
conditions thereof. In case the Tenderer fails to observe and comply with the
stipulations made herein or backs out after quoting the rates, the aforesaid
amount of Earnest money will be forfeited to the Government.
3.4.
The tenders without Earnest Money Deposit will be summarily rejected except
those registeredunder DGS&D/NSIC/MSME Act 2006, for supply.
3.5.
No claim shall lie against the Government/Department in respect of erosion in
the value or interest on the amount of Earnest Money Deposit or Security
deposit.
3.6. Each unsuccessful tenderer will have his bid security amount refunded
after the tender is finally disposed off and no interest will be paid on the
Bid Security amount.
For chief Postmaster General AP
Circle Hyderabad
4
4. Preparation and Uploading of Tender:
4.1. Preparation of Bids:
4.1.1. Bidder should take into account any corrigendum
published on the tender document before uploading their bids. Otherwise
tender bid will become invalid.
4.1.2. Please go through the tender document carefully
to understand the documents required to be uploaded as part of the bid. Please
note that the bid is uploaded in two
parts, mainly Technical Bid and
commercial Bid submitted, the number of
documents including the names and
contents of each of the document that need to be uploaded. Any deviations from
these may lead to rejection of bid.
4.1.3. Bidder in advance, should get ready the bid
documents to be uploaded as indicated in the tender document/schedule and
generally, they can be in PDF/XLS formats. Bid documents may be scanned with
100 dpi with black and white option.
4.1.4. To avoid the time and effort required in
uploading the same set of standard documents which are to be submitted as a
part of every bid, a provision of uploading such standard documents (Example: PAN
card copy, Annual Reports, Auditors certificate etc.,) has been provided to the
bidders. Bidder scan use "My Space" area while submitting a bid, and
need not be uploaded again and again. This will lead to a reduction in the time
required for bid submission process.
4.2 Submission of Bids:
4.2.1 Bidder
should log into the site well in advance for bid submission so that he/she
upload the bid in time i.e. on or before the bid submission time. Bidder will
be responsible for any delay due to other issues.
4.2.2. The
bidder has to digitally sign and upload the required bid documents one by one
as indicated in the tender document.
4.2.3. Bidder
has to select the payment option as "offline" to pay the
tender fee/EMD as applicableand enter details of the instrument.
4.2.4. Bidder should prepare the EMD as per the
instructions specified in the tender document. The original receipt should be
posted latest by the last date of bid submission along with the original receipt
towards cost of tender form. The details of the UCR for EMD issued by any post
office, physically sent, should tally with the details available in the scanned
copy and the data entered during bid submission time. Otherwise the uploaded
bid will be rejected.
4.2.5. A standard BOQ
format has been provided with the tender document to be filled by all the
bidders. Bidders are requested to note that they should necessarily submit
their financial bids in the format provided and no other format is acceptable.
Bidders are required to download the BOQ file, open it and complete the white
coloured (Unprotected) cells with their respective financial quotes and other
details (such as name of the bidder). No other cells should be changed. Once
the details have been completed the bidder should save it and submit it online,
without changing the file name. If the BOQ file is found to be modified by the
bidder, the bid will be rejected.
4.2.6. The server
time (which is displayed on the bidder's dash board) will be considered as the
standard time for referencing the dead line for submission of the bids by the
bidders, opening of the bids etc. The bidder should follow this time during the
bid submission.
4.2.7. Upon the
successful and timely submission of bids, the portal will give a successful bid
submission message and a bid summary will be displayed with the bid number and
the date and time of the submission of the bid with all other relevant details.
4.2.8. The bid
summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening
meetings.
5. Signing of Tender:
Signature should be
done electronically as per e procurement system. Individual signing the tender
or other documents connected with contract must specify whether he signs as :
a)
A “sole proprietor” of the concern or
constituted attorney of such sole proprietor,
b) A partner of the firm, if it be a
partnership firm, in which case he must have authority to execute contracts on
behalf of the firm and to refer to arbitration disputes concerning the business
of the partnership either by virtue of the partnership agreement or by a power
of attorney duly executed by the partners of the firm.
c)
Director or an Executive duly authorized by the Board or Directors of the
Company, if it is a company.
N.B. (1) In
case of partnership firms, a copy of the partnership agreement, or general
power of attorney duly attested by a Notary Public, should be furnished on
stamped paper duly sworn or affirmed by all the partners admitting execution of
the partnership agreement or the General Power of Attorney. The attested copy
of the certificate of registration of firm should also be uploaded along with
the tender.
(2) In the
case of partnership firms, where no authority to refer disputes concerning the
business of the partnership firm has been conferred on any partner, the tender
and all other related documents must be signed by all partners of the firm.
(3) A person signing the tender form or any
documents forming part of a tender on behalf of another person should have an
authority to bind such other person and if, on enquiry it appears that the
persons so signing had no authority to do so, Department of Posts may, without
prejudice, cancel the contract and hold the signatory liable for all costs, consequences
and damages under the civil and criminal remedies available.
(4) The Tenderer
should sign and affix his/her firm’s stamp at each page of the tender and all
its Annexures as the acceptance of the offer made by the Tenderer will be
deemed as a contract. NO PAGE SHOULD BE REMOVED/DETACHED FROM THIS NOTICE
INVITING TENDER.
(5) Successful bidder should enter into a separate
agreement for supply.
6. Technical Bid:
All documents relating to technical bid should
be uploaded accordingly as required in Annexure-III. All documents of technical bid should be submitted
electronically in PDF format.
7. Commercial Bid:
7.1. The Commercial
Bid should be submitted in BOQ file given in CPP Portal. The bidder has to
digitally sign and upload the required bid documents one by one as indicated in
the tender document.
7.2. The Commercial
Bids of the Tenderer short-listed after evaluation of technical bids will be
opened on a specified date and time as decided by th duly constituted Tender Evaluation Committee
(TEC) will evaluate the Technical bids and Commercial Bids.
7.3. A consolidated
price should be quoted inclusive all taxes and charges. The price quoted shall be firm and final.
7.4. Terms of payment as stated in Tender Document shall be final.
7.5. At the time of payment,
Income Tax if any shall be deducted at source as per Government Rules and
guidelines as may be prevailing at the time of payment. Besides, any other
taxes that need to be recovered shall be deducted as per norms of the Govt.
prevailing and to be abided by.
7.6. Any conditional bid will be rejected.
8.
Validity of tender:
The bid shall be
valid for a period of 45 days. The contract shall be valid for a period of two
years from the date of acceptance of tender which can be extended for a further
period of one year.
9. Opening of the Tender:
On the date and time
indicated in the "Schedule of Tender", Technical bids will be opened
first. Thereafter, Commercial Bids of the Tenderer short-listed after
evaluation of technical bids will be opened on the due date.
10.1. The evaluation
of the tenders will be made first on the basis of technical information
furnished in the form given in Annexure - III, which includes;
10.1.1. Payment of Fee of Rs. ----------- for Tender document
10.1.2. Payment of Earnest Money (Bid Security) of Rs. ----------
10.1.3. Submission of documents mentioned in Part-I of
Annexure-III
10.2. The Commercial
Bid of such firms found valid based on technical parameters, as per Part-I of Annexure
- III, will be opened either on the same day or on the date, time and venue to
be announced after opening of the Technical Bid. Evaluation of Commercial Bids will be based on
total consolidated price for each item.
10.3. It must be kept
in view that no decision will be given by the Tender Evaluation Committee or
any inferences drawn during the meeting of this committee by the Tenderers or
their representatives will be their own view and the Department will not be
responsible and abide by the same. The reasons for selections or rejections of
a particular tender will not be disclosed.
10.4. The award of
work will be further subject to any specific terms and conditions of the
contract given in Part-II of Annexure - II of this NIT.
11. Right of acceptance
11.1. The Department
of Posts reserves all rights to reject any tender including of those Tenderers
who fail to comply with the instructions without assigning any reason
whatsoever and does not bind itself to accept the lowest or any specific
tender. The decision of the Department of Posts in this regard is final and
binding.
11.2. Any failure on
the part of the contractor to observe the prescribed procedure and any attempt
to canvass for the work will prejudice the contractor's bid offer.
12. Communication of Acceptance
Successful Tenderer
will be informed of the acceptance of his tender. Necessary instructions
regarding the amount and time provided for security deposit will be
communicated. Successful tenderer will be given 15 days to pay the security
deposit. Any failure to do so, within the said period, the tender would be
cancelled.
13. Preparation of inventory:
The
list of Head Post Offices in Region wise is mentioned in Part –II of Annexure-II
.Successful bidder must supply the Cash vans to the Head Post Offices within 60
days from the date of receipt of work order otherwise penalty at ------- per vehicle should be paid by the
bidder till he supplies the vehicle from the stipulated date as mentioned
above. Bidder should be ready to supply the vehicles security guards with arms and
driver within the stipulated date.
14. Performance Security
14.1. The successful
Tenderer will have to furnish Performance Security for an amount of 5% of the
tendered value (fixed in multiples of thousands).
I. Security Deposit
amount can be deposited in any Post office and ACG receipt (in Original) of
which should be submitted to AD(---------)O/O
Chief Postmaster AP Circle Hyderabad.
[OR]
II. Bank guarantee in
the Name of The Chief Postmaster General, A.P Circle , Hyderabad for a period extending to three months beyond the date of completion of all
contractual obligations of the contractor
within 15 days from the date of acceptance of the tender and produce the
documents in original.
14.2. The Security
Deposit can be forfeited by order of the Department of Posts in the event of any
breach or negligence or non-observance of any condition of contract or for
unsatisfactory performance or for non-acceptance of the work order. On expiry
of the contract, such portion of the said Security Deposit as may be considered
by the Department of Posts sufficient to cover any incorrect or excess payments
made on the bills to the firm, shall be retained until the final audit report
on the account of firm's bill has been received and examined.
,
15. Penalty: In the event the contractor fails to:-
a) Observe or perform any of the
conditions of the work as set out herein or
b) Execute the work in good and
workmen-like manner and to the satisfaction of and by the time fixed by the
Department of Posts.
i) In such cases, Department of
Posts will have the right to make deductions from the bills submitted by the
bidder.
Failure to
which will attract penalty as mentioned in Para-e below.
c) Arrange to get the additional
work done elsewhere and by any other person or from any other source than the
contractor in which case the cost incurred, shall be recovered from the
contractor in the manner provided in sub-clause (b) of this clause.
d. The powers of the
Department of Posts under this condition shall in no way affect or prejudice the
powers in certain events to terminate the contract vested in him as herein
provided nor forfeiture of deposit mentioned under clause 14 above.
16. Natural calamity, Strike, etc.,
In case of strike,
combination of workmen or natural calamity of any kind, fire accidents or
circumstances beyond the control of the firm causing stoppage of his work,
whereby the delivery or completion of work may be suspended resulting in undue
delay without penalty, Department of Posts shall have the power during such
stoppage to get the work done elsewhere, without charging the contractor. No
obligation will rest on the Department of Posts to pay for any portion of the
work undertaken before such a stoppage. The contractor shall provide every
facility for removal and use of materials as may be necessary for timely
completion of the work.
17. Insolvency, etc.
In the event of the
firm being adjudged insolvent or having a receiver appointed for it by a court
or any other order under the Insolvency Act made against them or in the case of
a company, the passing of any resolution or making of any order for winding up,
whether voluntary or otherwise, or in the event of the firm failing to comply
with any of the conditions herein specified, the Department of Posts shall have
the power to terminate the contract without previous notice.
18. Breach of Terms and Conditions
In case of breach of
any of terms and conditions mentioned above, the competent authority will have
the right to cancel the work order without assigning any reason there for and
nothing will be payable by this Department in that event and the Security
deposit shall also stand forfeited.
19. Subletting of work
The firm shall not assign or sublet the work or any part of it to
any other person or party.
20. Right to call upon information regarding status of work
The Department of
Posts will have the right to call upon information regarding status of work at
any point of time.
21. Precautionary measures
21.1. While observing
the economy in costs in his own interest the contractor must be careful that
quality and cleanliness of the work is maintained as well as time schedule
prescribed etc., should not be
disturbed.
21.2. The contractor
must take every care to see that the work or any portion thereof does not fall
into unauthorized hands. Care should be taken to execute the work under proper
security conditions and no spare item of work / copies should be retained /
sold or otherwise made over by the contractor or any of his staff members to
any person other than the person(s) authorized by the Department of Posts.
22. Non-Tranferable: The tender is not transferable.
One tenderer shall upload only one tender.
23. Terms of payment:
25.1. No payment
shall be made in advance nor shall any loan from any bank or financial
institution be recommended on the basis of the order of award of work.
23.2. The contractor shall submit
the montyhly bills along with the logsheets of the vehicles mentioning the no
of kilometers run etc to the divisional heads in the first week of the next
month in respect of previous month for sanction
23.3. All payments
shall be made by cheque only. Before effecting payment, TDS and other taxes as
admissible from time to time will be deducted from each bill preferred with
Department.
25.4. The Department
of Posts shall be at liberty to withhold any of the payments in full or in part
subject to recovery of penalties mentioned in preceding para.
23.5. The term
“payment " mentioned in this para includes all types of payment due to the
contractor arising on account of this contract excluding Earnest Money and
Security Deposit governed by the separate clauses of the contract.
23.6. Wherever
applicable all payments will be made as per schedule of payments stated in
Part-II of Annexure-II.
24. Arbitration:
If any difference
arises concerning this agreement its interpretation on the payment be made
there under the same shall be settled by mutual consultations and negotiations.
If attempts for conciliation do no yield any results within a period of 30 days
either of the parties may make a request to the other party for submission of
the dispute for decision by an arbitrary tribunal containing a sole arbitrator
to be appointed by the secretary, Department of legal affairs. Such requests
shall be accompanied with a panel of names of 3 persons to act as sole
arbitrator. In case of such arbitrator refusing, unwilling or becoming
incapable to act or mandate having been terminated under law, another
arbitrator shall be appointed in the same manner from among the panel of 3
persons to be submitted by the claimant. The arbitration proceedings shall take
place at Hyderabad and shall be conducted in English. The provisions of
arbitration and conciliation act, 1996 and rules framed there under and in
force shall be applicable to such proceedings.
27. Conditional tenders will not be accepted.
28. Pre contract integrity pact:
28.1 The contractor has to execute the Pre
contract integrity pact enclosed to the Tender document , upload the same
and send the original along with the original receipt of cost of
tender form and EMD by the due date and
time of tender opening.
For chief Postmaster General AP
Circle Hyderabad
UNDERTAKING
1. I/We undertake that I/We have carefully studied all the terms
and conditions and understood the parameters of the proposed work of the
Department of Posts and shall abide by them.
2. I/We also undertake that I/We have understood the Parameters
and Technical specification for executing the Work mentioned in Annexure II of
the Tender No__________________ and shall conduct the work strictly as per
those parameters and technical specifications.
3.I/We further undertake that the information given in this tender
are true and correct in all respect and we hold the responsibility for the
same.
(Dated Signature of Tenderer
with Stamp of the Firm)
ANNEXURE II
PARAMETERS AND TECHNICAL SPECIFICATION FOR
EXECUTING THE WORK
Subject: Online e-Tender to enter into rate contract for
the supply of cash vans with guards at various Head Post Offices
located in Andhra Pradesh Postal Circle (Both A.P State & Telangana State)
Part-I
Parameters
and Technical Specification
TECHNICAL
DATA
Specifications
and design of cash van on a chassis of vehicle having displacement minimum 2500
cc or more or similar kind.
A. Design: Cash van will have minimum two compartments and a
seating capacity for one driver and 04 persons. Area between the Drivers cabin
and cash compartment will be separated or partitioned by steel sheet.
B. Construction: steel main frame and roof structure will be a fully
welded multi corner bend construction secured to the chassis. Inside the van
there will be a peep window cum ventilator between the drivers cabin and the
space of the cash cabin. External and internal panels will be of standard thickness
CRCA Sheets.
C. Floor: The floor plate is of Aluminium anti skid chequered
plate.
D. Doors
and door locks:
All doors must have locking system or arrangement. The cash compartment must be
equipped with collapsible gate or shutter with locking arrangement.
E. Windows: Windows on each side with sliding glass in
specified Al sections covered with iron grill or wire-mesh frame with 03’’
circular hole for gun.
F. Seats: The seats of the van should be comfortable and
seating capacity for 01 Driver and 04 persons.
G. Electricals: Original lamps are to be repositioned in the rear.
Van must be equipped with 2X2 fog lights and 2X2 Halogen high power head lamps.
There will be four numbers indicator/ stop light on top of the body and one
roof lamp each in all the compartments with wiring thr PVC sleeves in suitable
circuits with central panel in drivers cabin. Adequate numbers of fans will be
fitted for driver, cahier and guards.
H. Standard
fittings: The van
should be further equipped with 2X2 locking hooks with chain for securing cash
boxes, battery box, rear bumper, rear view mirror, first aid box, wire mesh
protector for wind screen and windows and one 2kg DCP type fire extinguisher.
The spare tyre shold be preferably mounted on roof on separate bracket.
I.
Communication system: The cash van is to be equipped with GPS and alarm
system with two distress switches at co driver seat and seat behind the drivers
seat with hooter and Mobile telepbone/radio communication system
14
Annexure-II
Part II
TERMS & CONDITIONS SPECIFIC TO THE
CONTRACT
1.The service provider
should supply the specified vehicles with arrangements for keeping cash with a
driver, cash over sear and 2 Guards. Service provider should supply the cash
vans to the following Head Post Offices located in AP Circle ( Telangana and
Andhra Pradesh States). The offices where cash vans to be provided may increase
or decrease depending upon the requirement of the Departmen
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REMARKS
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a. The vendor/Supller of the cash Vans should have a large scale network of maintenance
personnel and office in the Circle/country.
b. A driver possessing valid driving licence and two
armed guards possessing valid permits for safe transportation , carriage and
delivery of cash from the currency of chest to respective HPO’S, braches to
Currency Chest from one branch to another branch and to any branch as per
requirement of Department from time to time. Sound financial condition of the
vendor/manufacturer/distributor for the last three financial year. Balance
sheet and profit and loss statement for last 3 years to be enclosed. Turnover
should not be less than ----------- crores in any one of the last three years.
c. The tenderer shall also produce company profile along
with his financial statement of business and balance sheet for the previous
three year.
d. The company/vendor /supplier should not have been
declared a blacklisted company by any of the Government/private agencies in the
country in the last five year.
e. VAT & Service tax registration firms are only
eligible.
f. The onsite Contract is initially proposed to enter
into for a period of two years and thereafter the contract can be renewed at
the sole discretion of the competent authority of the Department of Posts for a
further period and until the finalisation of next contract whichever is later subject
to mutual acceptance of same terms and conditions.
g. The service provide himself/itself during the
currency of contract, shall have to arrange for all the required consumables
for the vehicles, its repairs and maintenance.
h. The service provider must provide separately on the
company letter head the details of fully owned and attached vehicles and shall also enclose RC Copies and currency
insurance details.
i. The service must deploy all the vans or vehicles
within 60 days from the date of issuance of work order.
j. Vehicles deployed for the above purpose shall not be
older than 01 December 2011.
k. The service provider on receiving a complaint or
communication about the failure of any of the cash vans deployed on duty for
the above service shall take all immediate necessary arrangements to make it
functional and should provide an alternate arrangement immediately.
l. Deployment of vans or vehicles without accompanying
armguards will not be accepted. If a van or vehicle on any working day for any
reason whatsoever it may be, put in service without armed guards , the service
provider or the vendor shall be liable to a penality of 5% of monthly rate per
day for such a period of default.
m. Cash vans to be provided shall have engine capacity
of minimum 2500cc with a driver, cash oversear and two armed guards.
n. The financial bid shall be based on fixed rates. No upward revision in the rates shall be
considered on account of subsequent change in rates , taxes and duties etc.
o. Service provider will raise the bills at monthly
interval on completion of each calendar month and submit the
bills in triplicate to the respective Head Post office.
p. Service
provide should equip the vans to be supplied with all necessary security
arrangements like fire extinguishers, GPS, Communications system etc.
q.
The drivers should be in
possession of valid driving licence. The armed guards must be in possession of
a licensed 12 bore DBBL gun. The service provider should guarantee that the
antecedents of all staff/crew (driver, cash oversear and armed guards )
deployed on the cash vans have been verified by the police authorities and that
they are in possession of valid licensed weapons and driving licences.Drivers
armed guards should be mentally fit and not older than 60 years as on last date
for submission of filled in tender.
r.
All the staff/crew deployed
on cash vans should wear uniform while on duty and identity cards duly
authenticated by the Executive officer of the company. The crew should not be
changed without the prior permission of the Department of Post.
s.
Service provider shall not
sublet any part of the awarded work to any other person or agency. Service
provider will not outsource any of the activities of the tender. All vehicles
shall be fully owned and shall stand in the name ot service provider and RC
Books shall contain an entry certifying the service provider is owner of the
van or vehicles. All the staff/ crew proposed to be deployed shall necessarily
be on the payrolls of the service provider. In case the service provider
intends to hire Armed guards from a recognised Agency, it may do so, after
submission of necessary details in this regard and with the prior permission of
the Department. Department will give permission only if the Security Agency
from which the guards are proposed to be hired posses or hold the valid licence
and Registration from the Government of Andhra Pradesh.
t. Service
provider shall at its own cost comprehensively insure the vehicles against
risks such as theft,arson and accident.
The service provider also shall take and service the policy of fidelity
insurance for Rs--------------- crore.
15
16
DEPARTMENT OF POSTS, INDIA
Office of the Chief
Postmaster General AP Circle Hyderabad
Annexure
- III
Part I
TECHNICAL INFORMATIONS
(See Clause 6 of Annexure I of this Tender document.)
Subject:
Online e-Tender to
enter into rate contract for supply of cash vans
at various Head Post Offices located in Andhra Pradesh
Postal Circle (Both A.P State & Telangana State).
1. Name of tenderer /Concern :
___________________________________
2. Nature of Concern :
___________________________________
(i.e. sole proprietor or partnership firm or a company or a Govt
Dept. or public sector organization)
a. Copy of Registered Partnership Deed/General
Power of Attorney /incorporation certificate and Articles of Association in
case of company (Any one of these documents as applicable).
3. Details of ACG-67 receipt
no & dated(towards cost of tender form) :
_____________________________
4. Name of the Post Office at which deposited:
_____________________________
5. Amount of Bid Security Deposited :
_____________________________
(ACG-67 is to be enclosed)
a)
Copy of Registration Certificate issued
by NSIC, Govt. of India Enterprise/DG S&D, MSME and SSI with current
validity in respect of those who are seeking exemption for payment of Earnest
Money Deposit (Bid Security).
b) Certificate issued by NSIC, Govt. of India Enterprise/DG S&D,
MSME and SSI should clearly state that the concerned service is being carried
out by the firm, for the stated
capacities of Gensets in the tender document.
6. Whether each page of NIT and its Annexure have been signed and
stamped. YES
/ NO
7. Whether ist of Major Customer
(List to be enclosed): YES/NO
8. Whether Supplied cash vans for a minimum of 5 clients : Yes/No
(including certificates from atleast three from Govt clients).
9. Company
Profile (To be enclosed) : YES
/ NO
10. Brief details of crew personnel proposed to be deployed on the
work may be given on a separate sheet (indicating their names; qualification,registration
and experience in the field.)
11.Service Centers of the firm in A.P Circle(both AP &
Telangana States) :Service centers should be available at
Hyderabad, Vijayawada, Visakhapatnam and Kurnool. List of other service centres
should also be indicated (List is to be enclosed)
12.Whether copies of authenticated
balance sheet for the past three years enclosed.: YES / NO
13.Whether valid PAN card & registration with Service Tax
Department attached. YES/NO
14.
Latest VAT clearance certificate to be enclosed. : YES / NO
15.
Income Tax returns for the Assessment years 2011-12, 2012-13
& 2013-14 duly authenticated by the Auditor.
16. Whether undertaking in the proforma ( enclosed to
this Annexure) is enclosed and uploaded:
17. Pre Integrity Pact in Annexure- V executed
and enclosed:YES/NO
18. Whether each page of NIT and its annexures have been
signed and stamped:
19. Whether the Contractor is blacklisted by any Govt
Organisation/PSU:
20 whether the company has a turnover of RS----- CR: YES/NO
Note:
1.
The documents mentioned at serial 2 to 19above are mandatory.
2.
Tenders not accompanied with any of the documents mentioned at serial 2 to 20
will be rejected.
3.
All particulars at Sl 1 and 20 should be filled in compulsorily. No item at any serial should be left blank.
Any tender with incomplete information will be rejected.
4.
All the documents at sl 2 to 21 should be signed, attested and uploaded
compulsorily.
COMMERCIAL BID
Tender No. ………………………..
DEPARTMENT
OF POSTS
ANNEXURE
– IV
(see
clause 7 of Annexure I of this Tender
Document)
Sub:- Notice Inviting
Tender for Hiring of Cash vans for various HPO’S in AP CIRCLE
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SL NO
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TYPE OF VEHICLE
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RATE PER KM INCLUSIVE OF TAXES AND ALL CHARGES
|
MINIMUM KM/ MONTH
|
TOTAL FOR A MONTH
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Note: No other charges other than the above will be entertained.
(Dated signature of Tenderer with stamp
of the firm)
Annexure V
PRE CONTRACT INTEGRITY PACT
General
This pre bid pre contract agreement (herein after called
the integrity pact) is made on ------day of the month of---------2014, between,
on one hand, the President of India acting through Sri------------------------------------------
Designation of the officer, Ministry/Department, Government of India (herein
after called the "BUYER", which expression shall mean and include,
unless the context otherwise requires, his successors in office and assigns) of
the First Part and M/s. -------------------------------------------------------------represented
by Sri------------------------------------------Chief Executive Officer (herein
after called the "BIDDER/SELLER" which expression shall mean and
include, unless the text otherwise requires, his successors and permitted
assigns) of the second part.
WHEREAS the
BUYER proposes to procure (Name of the stores/equipment/item) and the BIDDER/SELLER
is willing to offer/has offered the stores and WHEREAS the BIDDER is a private
company/Public Company/Government undertaking/Partnership/Registered Export
Agency, constituted in accordance with the relevant law in the matter and the
BUYER is a Ministry/Department of the Government of India/PSU performing its function
on behalf of the President of India.
NOW, THEREFORE,
To avoid all
forms of corrections by following a system that is where, transparent and free
from any influence/Prejudiced dealings prior to, during and subsequent to the
currency of the contract to be entered in to with a view to : -
Enabling
the BUYER to obtain the desired said stores/equipment at a competitive price in
conformity
with
the defined specifications by avoiding the high cost and the distortionary
impact of corruption on
public
procurement, and
Enabling BIDDERs
to abstain from bribing or indulging in any corrupt practice in order to secure
the contract by providing assurance to them that their competitors will also abstain
from bribing and other corrupt practices and the BUYER will commit to prevent
corruption, in any form by its officials by following transparent procedures.
2
The parties here to hereby agree to enter in to this
integrity pact and agree as follows :-
1. COMMITMENTS OF THE BUYER
1.1. The
BUYER undertakes that no official of the BUYER, connected directly or
indirectly with the contract, will demand, take a promise for or accept,
directly or through intermediaries, any bribe, consideration, gift, reward,
favour or any material or immaterial benefit or any other advantage from the
BIDDER, either for themselves or for any person, organisation or third party
related to the contract in exchange for an advantage in the bidding process,
bid evaluation, contracting or implementation process related to the contract.
1.2. The
BUYER will, during pre-contract stage, treat all bidders alike and will provide
to all BIDDERs, the same information and will not provide any such information
to any particular BIDDER which could afford an advantage to that particular
BIDDER in comparison to other BIDDERs.
1.3. All the
officials of the BUYER will report to the appropriate Government office any
attempted or completed breaches of the above commitments as well as any substantial
suspicion of such a breach.
2. In case
any such preceding misconduct on the part of such official(s) is reported by
the BIDDER to the BUYER with full and verifiable facts and the same is prima
facie found to be correct by the BUYER, necessary disciplinary proceedings, or
any other action as deemed fit, including criminal proceedings may be initiated
by the BUYER and such a person shall be debarred from further dealings related
to the contract process. In such a case while an enquiry is being conducted by
the BUYER the proceedings under the contract would not be stalled.
3. Commitments of BIDDERs
The BIDDER commits itself to take all measures necessary to
prevent corrupt practices, unfair means and illegal activities during any stage
of its bid or during any pre-contract stage in order to secure the contract or
in furtherance to secure it and in particular commit itself to the following:-
a. The BIDDER
will not offer, directly or through intermediaries, any bribe, gift, consideration,
reward, favour, any material or immaterial benefit or other advantage, commission,
fees, brokerage or inducement to any official of the BUYER, connected directly
or indirectly with the bidding process, or to any person, organization or third
party related to the contract in exchange for any advantage in the bidding,
evaluation, contracting and implementation of the contract.
b. The BIDDER further undertakes that it has not given, offered or
promised to give, directly or indirectly any bribe, gift, consideration,
3.1. The BIDDER will not collude with other parties interested in
the contract to impair the transparency, fairness and progress of the bidding
process, bid evaluation, contracting and implementation of the contract.
3
3.2. The BIDDER will not accept any advantage in exchange for any
corrupt practice, Unfair means and illegal activities.
3.3. The BIDDER shall not use improperly, for purposes of
competition or personal Gain, or pass onto others, any information provided by
the BUYER as part of the business relationship, regardingplans. Technical
proposals and business details, including information contained in any
electronic data carrier. The BIDDER also undertakes to exercise due and
adequate care lest any such information is divulged.
3.4. The BIDDER commits to refrain from giving any complaint
directly or through any other manner
without supporting it with full and verifiable facts.
3.5. The BIDDER shall not instigate or cause to instigate any
third person to commit any of the actions mentioned above.
3.6. If the
BIDDER or any employee of the BIDDER or any person acting on behalf of the
BIDDER, either directly or indirectly,
is a relative of any of the officers of the BUYER, or alternatively, if any
relative of an officer of the BUYER has financial interest/stake in the
BIDDER's firm, the same shall be disclosed by the BIDDER at the time of filing
of tender. The term 'relative' for this
purpose would be as defined in Section 6 of the Companies Act 1956.
3.7. The
BIDDER shall not lend to or borrow any money from or enter into any monetary
dealings or transactions, directly or indirectly, with any employee of the
BUYER.
4. Previous Transgression
a. The BIDDER
declares that no previous transgression occurred in the last three years
immediately before signing of this Integrity Pact, with any other company in
any country in respect of any corrupt
practices envisaged hereunder or
b. with any Public Sector Enterprise in India or any
Government Department in India that could justify BIDDER's exclusion from the
tender process
c. The BIDDER
agrees that if it makes incorrect statement on this subject, BIDDER can be
disqualified from the tender process or the contract, if already awarded, can
be terminated for such reason.
5. Earnest Money (Security Deposit):-
a. While
submitting commercial bid, the BIDDER shall deposit an amount (to be specified
in RFP) as Earnest Money /Security Deposit, with the BUYER through any of the
following instruments:
(i) Bank Draft or a Pay Order in favour of
(ii) A
confirmed guarantee by an Indian Nationalized Bank, promising payment of the
guaranteed sum to the BUYER on demand within three working days without any
demur whatsoever and without seeking any reasons whatsoever. The demand for
payment by the BUYER shall be treated as conclusive proof of payment.
(iii) Any other mode or through any other instrument (to
be specified in the RFP).
4
b. The
Earnest Money/Security Deposit shall be valid upto a period of five years or
the complete conclusion of the contractual obligations to the compete
satisfaction of both the BIDDER and the BUYER, including warranty period,
whichever is later.
c. In case of
the successful BIDDER a clause would also be incorporated in the Article
pertaining to Performance Bond in the Purchase Contract that the provisions of
Sanctions for Violation shall be
applicable
for forfeiture of Performance Bond in case of a decision by the BUYER to
forfeit the same without assigning any reason for imposing sanction for
violation of this Pact.
d. No
interest shall be payable by the BUYER to the BIDDER on Earnest Money/Security
Deposit for the period of its currency.
6. Sanctions for Violations
a. Any breach
of the aforesaid provisions by the BIDDER or any one employed by it or acting
on its behalf (whether with or without the knowledge of the BIDDER) shall
entitle the BUYER to take all or any one of the following actions, wherever
required:-
(i) To
immediately call off the pre contract negotiations without assigning any reason
or giving any compensation to the BIDDER. However, the proceedings with the
other BIDDER(s) would continue.
(ii) The
Earnest Money Deposit (in pre-contract stage) and/or Security
Deposit/Performance Bond (after the contract is signed) shall stand forfeited
either fully or partially, as decided by the BUYER and the BUYER shall not be
required to assign any reason there for.
(iii) To immediately cancel the contract. If already
signed, without giving any compensation to the BIDDER.
(iv) To
recover all sums already paid by the BUYER, and in case of an Indian BIDDER
with interest thereon at 2% higher than the prevailing Prime Lending Rate of
State Bank of India, while in case of a BIDDER from a country other than India
with interest thereon at 2% higher than the LIBOR. If any outstanding payment
is due to the BIDDER from the BUYER in connection with any other contract for
any stores, such outstanding payment could also be utilized to recover the
aforesaid sum and interest.
(v) To en cash
the advance bank guarantee and performance bond/warranty bond, if furnished by
the BIDDER, in order to recover the payments, already made by the BUYER, along
with interest.
(vi) To
cancel all or any other Contracts with the BIDDER. The BIDDER shall be liable
to pay compensation for any loss or damage to the BUYER resulting from such cancellation/rescission and the
BUYER shall be entitled to deduct the amount so payable from the money(s) due
to the BIDDER.
(vii) To
debar the BIDDER from participating in future bidding processes of the
Government of India for a minimum period of five years, which may be further
extended at the discretion of the BUYER.
(viii) To
recover all sums paid in violation of this Pact by BIDDER(s) to any middleman
or agent or broker with a view to securing the contract.
5
(ix) In cases
where irrevocable Letters of Credit have been received in respect of any
contract signed by the BUYER with the BIDDER, the same shall not be opened.
(x)
Forfeiture of Performance Bond in case of a decision by the BUYER to forfeit
the same without assigning any reason for imposing sanction for violation of
this Pact.
b. The buyer
will be entitled to take all or any of the actions mentioned at para a. (i) to
(x) of this Pact also on the Commission by the BIDDER or any one employed by it
or acting on its behalf (whether with
or without
the knowledge of the BIDDER), or an offence as defined in Chapter IX of the
Indian Penal Code, 1860, or Prevention of Corruption Act 1988 or any other
stature enacted for prevention of corruption.
c. The
decision of the BUYER to the effect that a breach of the provisions of this
Pact has been committed by the BIDDER shall be final and conclusive on the
BIDDER. However, the BIDDER can approach the Independent Monitor(s) appointed
for the purposes of this Pact.
7. Fall Clause:-
a. The BIDDER
undertakes that it has not supplied/is not supplying similar product/systems or
subsystems at a price lower than that offered in the present bid in respect of
any other Ministry/Department of the Government of India or PSU and if it is
found at any stage that similar product/systems or sub systems was supplied by
the BIDDER to any other Ministry/Department of the Government of India or a PSU
at a lower price, then that very price, with due allowance for elapsed time,
will be applicable to the present case and the difference in the cost would be
refunded by the BIDDER to the BUYER , if the contract has already been
concluded.
8. Independent Monitors:-
a. The BUYER
has appointed Independent Monitors (hereinafter referred to as Monitors) for
this Pact in consultation with the Central Vigilance Commission (Names and
Addresses of the Monitors to be given).
b. The task
of the Monitors shall be to review independently and objectively, whether and
to what extent the parties comply with the obligations under this Pact.
c. The
Monitors shall not be subject to instructions by the representatives of the
parties and perform their functions neutrally and independently.
d. Both the
parties accept that the Monitors have the right to access all the documents
relating to the project/procurement, including minutes of meetings.
e. As soon as
the Monitor notices, or has reason to believe, a violation of this Pact, he
will so inform the Authority designated by the BUYER.
f. The
BIDDER(s) accepts that the Monitor has the right to access without restriction
to all Project documentation of the BUYER including that provided by the
BIDDER. The BIDDER will also grant the Monitor, upon his request and
demonstration of a valid interest, unrestricted and unconditional access to his
project documentation. The same is applicable to Subcontractors. The Monitor
shall be under contractual obligation to
treat the information and documents of the BIDDER/Subcontractor(s) with
confidentiality.
6
g. The BUYER
will provide to the Monitor sufficient conformation about all meetings among
the parties related the Project provided such meetings could have an impact on
the contractual relations between the parties. The parties will offer to the
Monitor the option to participate in such meetings.
h. The Monitor
will submit a written report to the designated Authority of BUYER/Secretary in
the Department within 8 to 10 weeks from the date of reference or intimation to
him by the BUYER/BIDDER and, should the occasion arise, submit proposals for
correcting problematic situations.
9. Facilitation of Investigation:-
In case of
any allegation of violation of any provisions of this Pact or payment of
commission, the BUYER or its agencies shall be entitled to examine all the
documents including the Books of Accounts of the BIDDER and the BIDDER shall
provide necessary information and
documents in English and shall extend all possible help for the purpose
of such examination.
10. Law and Place of Jurisdiction:-
This Pact is subject to Indian Law. The place of performance
and jurisdiction is the seat of the BUYER.
11. Other Legal Actions:-
The actions
stipulated in this Integrity Pact are without prejudice to any other legal
action that may follow in accordance with the provisions of the extant law in
force relating to any civil or criminal proceedings.
12. Validity:-
a. The
validity of this Integrity Pact shall be from date of its signing and extend
upto 5 years or the complete execution of the contract to the satisfaction of
both the BUYER and the BIDDER/Seller, including warranty period, whichever is
later. In case BIDDER is unsuccessful, this Integrity Pact shall expire after
six months from the date of the signing of the contract.
b. Should one
or several provisions of this Pact turn out to be invalid; the remainder of
this Pact shall remain valid. In this case, the parties will strive to come to
an agreement to their original intentions.
c. The parties hereby sign this Integrity Pact at on
BUYER
BIDDER
Name of the Officer
CHIEF EXECUTIVE OFFICER
Designation
Deptt./Ministry/PSU
Witness: Witness:-
1.
1.
2. 2.
* Provisions
of these clauses would need to be amended /deleted in line with the policy of
the
BUYER in
regard to involvement of Indian agents of foreign suppliers.
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