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Saturday, September 15, 2012

104th RJCM meeting minutes

                                                 DEPARTMENT OF POSTS: INDIA

                                   OFFICE OF THE CHIEF POSTMASTER GENERAL

                                                        A.P.CIRCLE HYDERABAD-1
Sri D.A.S.V.Prasad,
Secretary, Staff Side,
Secunderabad H.O.,
No. U / 11-104 / 2012 dated at Hyderabad-1 the .09.2012
Sub: - Minutes of 104th RJCM meeting held on 28.08.2012 at Nagarjunasagar - Reg.
A copy of the minutes of 104th RJCM meeting held on 28.08.2012 at Nagarjunasagar is enclosed for information.
DA: As above.
Yours Sincerely,
Asst. Postmaster General (Vigilance),
for Chief Postmaster General,
AP Circle, Hyderabad - 500001
Copy to:1-6).All the RJCM members with a copy of minutes.

1). Sri R J MadhusudhanaRao, Circle Secretary,R-III, B-I P& T Quarters, Chikkadpally, Hyd-20
2). SK.Humayun, Circle Secretary, P-IV & Sorting Postman, Nellore H.O.
3). Y.Bhoomeshwar, Circle President, AIRMSMMS & Gr.’D’, A.P.Circle, H.No.11-100,
Babujagjeevanram Nagar, Malkajgiri, Hyd.
4). K.Ramachandram, Circle Secretary, AIPAOEUGr.C&D, AP Circle & PA, O/o CPMG, Hyd-1.
5). D.Kishan Rao, G/S, NAPE Gr –C & PA working at Khairatabad HO, Hyderabad.
6). N.Ramappa, Circle Secretary, NUR-IV, AP Circle, H.No.15/5/21, Sivasanker Nagar, Adoni 518301.
7-10). The Postmaster-General, Hyderabad / Vijayawada / Visakhapatnam / Kurnool Region for kind information and necessary action.
11). The DA (P), Hyderabad - 500001 for kind information and necessary action.
12). The PMG (BD), Hyderabad – 500 001 for kind information and necessary action.
13-21). All concerned Group officers of Circle office. The respective group officers should take
immediate action on the pending aspects shown in the minutes and report compliance within 10 days.
APMG (Vig) / APMG (FS & BD) / AD (Rectt & Wlf) / AD (Bldgs) / AD (Estt) / AD (Mails) / ADM(PLI) / AAO (A/Cs & Bdgt) / SS (Staff Section)
for CPMG,A.P.Circle,Hyderabad-1
Minutes of 104th R.J.C.M. Meeting dated 28.08.2012 held at Nagarjunasagar.
The 104th R.J.C.M. meeting was held at Nagarjunasagar on 28.08.2012. Chief PMG chaired the meeting. The following have attended the meeting:-
OFFICIAL SIDE STAFF SIDE Ms.Karuna Pillai, Chief PMG, A.P. Circle, Hyderabad Chairperson
RJCM Shri D.A.S.V.Prasad Secretary,
Staff Side,RJCM
Shri K.P.Sethy, P.M.G, Kurnool Region Member Shri R J Madhusudhana Rao Member
Shri A.K.A.Joshi, P.M.G,Vijayawada Region Member Shri K.Ramachandram Member
Shri Chandra Prakash, P.M.G, Visakhapatnam Region Member Shri D Kishan Rao Member
Shri V.Pati, PMG, Hyderabad Region Member Shri Y Bhoomeshwar Member
Smt. K Sandhya Rani,PMG (BD) Member Shri N Ramappa Member
Smt. Mariamma Thomas,DPS (Hqrs) Secretary,Official Side
Sri A Ranganath Shyam,DA (P) Member
Shri E.V.Rao, APMG (Vigilance) also sat in the meeting to assist the Chief PMG.
Staff Side – Old Items
Item No. 8-7/2010:Payment of incentive to the Development Officers (P.L.I) which was held up due to Audit objection.
Outcome: The matter since referred to Directorate.
Item No. 2:Provision of lift in Hyderabad GPO and Vijayawada R.O.
Outcome:Hyderabad GPO: Lifts are in use with effect from 31-07-2012.
Vijayawada RO: Work order will be placed for supply of lift and it is awaited.
Item No. 1-2/2011:Proper maintenance and utilization of P&T colony Community Hall, Chikkadapally.
Outcome: Estimates are ready. The work will be taken up. Staff side pointed out that electrification in the Community Hall also needs to be rearranged. This will also be examined.
Item No. 5-9/2011: Non-implementation of M.T.S. Recruitment Rules in A.P. Circle. As per the M.T.S. Recruitment Rules vide D.G. (Posts) letter No.45-2/2011 dated 27.1.2011, the Gazette Notification dated 20.12.2010 was circulated and as per these Recruitment Rules, 50% of the vacancies are to be filled by the G.D.S. and 25% are to be filled by Casual Labours working in that Division. But, till date, the same was not implemented in respect of 25% vacancies in A.P. Circle.
Outcome: As per the minutes of DPC for selection of MTS under 25% quota for casual laborers, the selection of the candidates in Ananthapur Division was done as per the provisions of MTS Recruitment Rules, 2011 communicated vide Directorate letter No. 45-2/2011 SPB dated 27-01-2011.ITEMCLOSED
Item No. 3-05/2012: Filling up of the driver posts in MMS.
There are25 ordinary schedules, 8 speed post schedules, 6 cash vans 2 half cash vans 3 cargo schedules 1 EPP and 1 SPC. Only 35 regular drivers are working as per norms 48 drivers are required. Irregularly in Hyderabad MMS 7 drivers posts were abolished in the name of ADR scheme. As such the chairperson is requested to filling up of all vacant post by recruiting drivers.
Outcome:Permission has been accorded to fill up 7 posts of MMS drivers and recruitment of drivers is under process. The abolition of 7 driver posts under ADR Plan is according to the orders of Directorate. There are no more vacancies to be filled. All vacancies up to 31.12.2012 are taken into consideration. Further, the matter will be taken up with Directorate separately about filling up of the other posts earmarked for abolition under ADR as these posts are operative in nature.(ITEM CLOSED)
Item No. 5-05/2012: Non showing of Service Books to the officials by heads of the office.
Though the Rule 202 of Supplementary Rules stipulates to show the Service Books to the officials under his administrative control every year and to obtain their signature in token of their having inspected the Service Books, no officer is following the Rule. It is requested to issue suitable directions to all the concerned to follow provisions.
Outcome: Instructions since reiterated from Circle Office.( ITEM CLOSED)
Item No. 7-05/2012 De quarterization of Tenali HO, Guntur HO and BK Peta (Vijayawada) HO.
The Post attached quarters of Tenali HO, Guntur HO and BK Peta (Vijayawada)HO are being used for keeping old records and are not feasible for living as per the justified Standards of Accommodation. It is requested to take necessary action to de quarter the above offices.
Outcome: De-quarterisation of these 3 Postmaster’s quarters is not agreed to.
In respect of Tenali H.O, old records kept so far are since removed. Minor repairs required will be attended and quarter kept ready for occupation.
In respect of B.K.Pet H.O, some old records are there in the quarters. They will be removed and shifted to other offices. Till such shorter period, eligible HRA will be allowed to the Postmaster.
In respect of Guntur H.O, the present incumbent is also getting HRA. Old records were since removed. The quarter will be kept ready by the time the regular Postmaster joins.(ITEM CLOSED)
New ItemsItem No. 1-8/2012: Irregular Audited objection raised by P&T Audit to recover Children Education Allowance from 3 officials in Vijayanagaram Division Copy of the Audit objection, SPOs Vijayanagaram letter addressed to Dy.Director of Audit and reply from Asst Audit Officer is enclosed for information.
Outcome: SPOs, Vizianagaram Dn. has taken up the matter with P&T Audit, but, it has not been accepted. R.O, Visakhapatnam will take up the issue with P & T Audit for admittance of the item.
Item No. 2-8/2012: Irregular Audit objection raised by the P&T Audit for recovery of Incentive paid for NREGS work at Wanaparthy Division. P&T Audit has made an objection while auditing at Wanaparthy Division for recovery of excess payment of NREGS Incentive from the two officials.
As per PMG (BD), AP Circle orders there is no ceiling for grant incentive for doing NREGS Work. PMG is requested for issue of orders to SPOs Wanaparthy not to recover the incentive from the official.
Outcome: AIR Audit party raised an objection on Wanaparthy H.O. that the NREGS incentive was paid to the staff without observing ceiling limit of ` 4,000/- per annum as prescribed in the DOP order No.01-14/200-RB dated 18.1.2010 to the extent of ` 81,132/- in 3 cases. As per the details of the para, the Postmaster has not contested the objection and replied that the cases were recorded for recovery.
The SPOs, Wanaparthy Dn. reported that the incentive was granted to the officials in accordance with the orders contained in C.O. letter No.BD/5-86/EGS/05-06/KW dated 11.5.2007, wherein, no ceiling is fixed for payment of incentive and the claim is pertaining to the period from 08/07 to 03/09 and orders contained in the DOP order No.01-14/200-RB are effective from 18.1.2010.
It is also intimated that the recovery as ordered by the Audit party has not been implemented by the Postmaster, Wanaparthy H.O. so far. This will be further pursued by R.O, Hyderabad.
Item No. 3-8/2012: Non implementation of CPMG orders in connection with filling up of SPM posts by SPOs Rajahmundry and SPOs Kakinada.
CPMG vide CO letter no ST/1-3/RT/VM/2007 dated 12-7-2012,instructions issued by the PMG Visakhapatnam vide their letter no. Dated 07-5-2012 & 22-6-2012 are ordered to kept in abeyance for this year rotational transfers and until the clarification received from the Directorate in this regard. But SPOs Rajahmundry and SPOs Kakinada not implemented the above orders. Immediate implementation of the above orders requested.
Outcome: The orders are since implemented. Staff side contested that there is one case each pending in Kakinada & Rajahmundry Divisions still. The staff side submitted that two officials represented to Chief PMG for modification of the orders issued by Divisional Superintendent. They will be examined.ITEM CLOSED
Item No.4-8/2012: Immediate replacement Shabad rough stones by Tandur blue stones in RJCM office floor (B-1P&T quarters).
Outcome: It is under examination.
Item No.5-8/2012: Immediate repairs to toilet and false roof at RJCM office.
Outcome: It is under examination.
Item No. 6-8/2012:Exemption from professional tax to the Ex-servicemen reemployed in the Department of Posts.
As per the Ministry of Defense O.M.No 30(1430 86/D/Pay services dated 2-6-1987 the re-employed Ex-servicemen are exempted from recovery of professional tax. Though some of the DDOs are following the instructions many DDOs are not adhering to the instructions. We request issue of instructions to all the DDOs.
Outcome: The Ministry of Defence orders can be implemented if confirmed / communicated by State Government. In Andhra Pradesh, no such exemption order is issued by State Govt. The list of DDOs giving exemption may be furnished for taking necessary action. Further, this will be taken up with State Government by the Circle Office. ITEM CLOSED
Item No.7-8/2012:Dequarterisation and drawal of HRA.
As per the item No 1/01-2012 the proposals are to be examined on the basis of merit of each case. The following cases are referred already and pending. We request immediate examination.
a. In the case of Vengalraonager of Hyderabad City division the rent paid for the office is Rs. 2700/ and the quarters are not justified by the SOA.The incumbent is loosing HRA to the extent of Rs 6000/-
b. In r/o High court PO of Hyderabad the quarters cannot be occupied because of security arrangements. A report was already made.
Outcome:Report from SSPOs, Hyderabad City Dn has been received and is under process.
a) This case has been referred to Directorate.
b) Item No.8-8/2012: Provision of separate toilet for woman employees who are working in the Tadepalligudem Divn Office.
There is no separate toilet for woman employees who are working in Tadepalligudem.DO.
The issue was notified in the Bimonthly meeting of Vijayawada RO vide item no2-10/2011 instead of settle the issue PMG is replied that shifted them to HO or ask them to use HO toilets. This is the fate of the woman employees working in Vijayawada Region.
Outcome: Only 2 lady officials working in Divisional Office. It is not feasible to provide separate toilet to them. They can use the ladies toilet available in Head Post Office in the ground floor of the same building.ITEM CLOSED
Item No. 9-8/2012:
It is observed that number of pension cases in AP Circle are not being properly processed and finalized resulting in abnormal delay of more than six months after retirement of the official.This delay is causing financial strain and mental agony for the retired officials and their dependents.It is also observed that pension cases are not being initiated in various divisions before six months before retirement date of the officialas per the rules is one reason and another is delay in finalisation of pension cases in o/o DAP.
Outcome:The pension cases of those involved in disciplinary/court attachments etc., are only being delayed. All other pension cases are being finalized within a reasonable time i.e., one month. Orders on the subject will be reiterated to all the Units to start processing the pension cases well in advance as per Rules. ITEM CLOSED
Item No. 10-8/2012: The unions are addressing letters to Circle office and Regional Offices taking up some issues and also requesting for a line in reply regarding the position of the cases till finalization. We feel very bad no such action is being taken by CO&RO.
Outcome: The letters received from Circle Secretaries are being acknowledged. Thereafter, they are being examined and necessary action taken on merits. Staff side contended that except Staff Section of C.O, the letters are not being acknowledged by other Sections of C.O. and also the Regions. Instructions will be reiterated to all the Units to acknowledge letters received from the Union representatives promptly.ITEM CLOSED
Item No. 11-8/2012:Non-payment of DA to PAs attending induction training.
It was brought to the notice of this union that the PA/SAs who are appointed without prior induction training were given induction training after wards. The trainees have borne themselves all the expenses. The officials who are deputed for any training are entitled for TA and DA as per rates applicable on that date. The orders of the Directorate are very clear on this subject.
Clarification has since been received from CIFA that the PAs / SAs sent for induction training are entitled for TA / DA. This will be circulated to all the units. ITEM CLOSED
Official Side Item Item No. 01-8/2012:Date Entry in Speed Net Software:
It is observed that many offices are not doing date entry in Speed Net Software. As a result, Regions of Andhra Pradesh Circle are reflected in very low ranked with reference to MNOP performance. Staff side is requested to direct the staff to complete data entry work on day to day basis.

Outcome:Staff side agreed to direct the staff as suggested. Further, they wanted to supply required infrastructure to Post Offices and train the officials to enable them to discharge their duties satisfactorily

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