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Tuesday, May 6, 2014

109th RJCM Minutes-Circle Office orders

भारतीय डाक विभाग
मुख्य पोस्टमास्टर जनरल कार्यालय, आं.प्र.सर्किल, हैदराबाद 500 001.
No. U / 11 – 109 / RJCM  / 2014      dated     at      Hyderabad – 1      the             06.05.2014
Sri D.A.S.V. Prasad,
Secretary, Staff Side,
Secunderabad H.O.,
Secunderabad - 500003.

                  Sub: - Minutes of 109th RJCM meeting held on 17.04.2014 in the Conference hall of
                             Dak Sadan, A.P.Circle, Hyderabad - Reg.

               A copy of the minutes of 109th RJCM meeting held on 17.04.2014 at 10:00 AM in the Conference Hall of Dak Sadan, A.P. Circle, Hyderabad is enclosed for information.

DA: As above.                                                                                                                       
                                                                                                Yours faithfully,
                                                                            सहायक पोस्टमास्टर जनरल (वि.से. & व्य.वि.)                
                                                                            Assistant Postmaster General (FS & BD)
                                                                          मु.पो.मा..कार्यालय, आं.प्र.सर्किल, हैदराबाद – 500 001
                                                                                     O/o CPMG, A.P.Circle, Hyderabad – 500 001

Copy to:
1-6). All the Staff Side RJCM members.
1.      SK Humayun, Circle Secretary, AIPEU PM & Gr-D & Stg. Postman, Nellore HO.
2.      RJ Madhusudana Rao, Circle Secretary, AIRMS & MMS EU Gr-C & Stg Asst., Hyd Stg Divn., Hyd - 1.
3.      Y Bhoomeshwar, Circle President, AIRMS & MMS EU MGs & MTS Gr-C, AP Circle, H.No.11-100, Babujagjeevanrao Nagar, Malakajgiri, Hydereabad.
4.      K Ramachandram, Circle Secretary, AIPAOEU Gr-C & D, AP Circle, O/o CPMG, Hyd - 1.
5.      D Kishanrao, General Secretary, NAPE Gr-C, Working at Khairatabad HO, Hyderabad City Division, Hyderabad.
6.      Gulam Rabbani, Circle Secretary, NUPE PM & Gr-D & MTS, Hyd GPO, Hyderabad-1.

7-10). The Postmaster-General, Hyderabad / Vijayawada / Visakhapatnam / Kurnool      
             Region for kind information and necessary action.   
11). The DA (P), O/o DA (P), Hyderabad - 500001 for kind information and necessary
12). The PMG (Mails & BD), Hyderabad – 500 001 for kind information and necessary  
13). The Assistant Postmaster General (FS & BD), Circle Office, Hyderabad. He is requested
         to take necessary action on the item No.s  13-01/2014,  16-01/2014.
14). The Assistant Postmaster General (Vigilance) (Staff Section), Circle Office, Hyderabad.      
         He is requested to take necessary action on the item No.s 4-08/2013, 10-01/2014,
         19-01/2014, 6-04/2014, 8-04/2014, 10-04/2014.
15). The Deputy Divisional Manager (PLI), Circle Office, Hyderabad. He is requested to take
        necessary action on the item No.s 11-08/2013, 5-04/2014. 
16). The Assistant Director (Rectt & Wlf), Circle Office, Hyderabad. He is requested to take
         necessary action on the item No.s 1-05/2013, 13-04/2014, 14-04/2014. 
17). The Assistant Director (Estt & Inv), Circle Office, Hyderabad. He is requested to take
         necessary action on the item No.s 3-08/2013, 9-08/2013, 1-01/2014 (Staff Side Old
         Item), 8-01/2014, 1-04/2014.
18). The Assistant Director (Technology), Circle Office, Hyderabad. He is requested to take
         necessary action on the item No.s 2-01/2014 (Staff Side Old Item), 11-04/2014.
19). The Assistant Director (Technical), Circle Office, Hyderabad. He is requested to take
         necessary action on the item No. 9-01/2014.
20). The Assistant Director (Mails & MM), Circle Office, Hyderabad. He is requested to take
         necessary action on the item No.s 2-05/2013, 11-01/2014, 22-01/2014, 2-04/2014,
         3-04/2014, 4-04/2014, 7-04/2014, 9-04/2014, 12-04/2014.
21). The Assistant Director (Bldgs), Circle Office, Hyderabad. He is requested to take
         necessary action on the item No.s 2-01/2014 (Official Side Old Item), 4-01/2014,
         5-01/2014, 6-01/2014, 11-01/2014, 12-01/2014.

                      I am directed by the competent authority to request you to issue necessary instructions to the Regions / Units concerned on the items by endorsing copies to the Staff Side members of RJCM. It is also requested to endorse copy to the union cell on the action taken as progress report is to be submitted to Chief PMG.    

                                                                            कृते मु.पो.मा..,आं.प्र.सर्किल, हैदराबाद-500 001     
                                                                                         for CPMG, A.P.Circle, Hyderabad– 500 001

Minutes of 109th R.J.C.M. Meeting dated 17.04.2014 held at 10:00AM.
                        The 109th R.J.C.M. meeting was held on 17.04.2014 at 10:00 AM in the Conference Hall of Dak Sadan, A. P. Circle, Hyderabad. Chief PMG chaired the meeting. 
                        As the outset, Chief PMG expressed with immense pleasure that is his privilege and responsibility to place on record appreciation and thanks for the excellent cooperation and phenomenal support from the Staff Side in mobilizing the accounts due to which, it has become possible for the A.P. Circle in achieving 72,00,000 R.D accounts and garner revenue to the tune of ` 126 crores.

                        The following have attended the meeting.
Official Side:
Sri B V Sudhakar, Chief Postmaster General, A.P. Circle, Hyderabad, Chairperson, RJCM.
Smt. K Sandhya Rani, Postmaster General, Hyderabad Region(Addl. Charge), Member, RJCM
Sri M Sampath, Postmaster General, Vijayawada Region, Member, RJCM.
Smt. M Sharda Sampath, Postmaster General, Visakhapatnam Region, Member, RJCM.
Sri A Ranganath Shyam, Director of Accounts (Postal), Member, RJCM.
Smt. Radhika Chakravarthy, Director of Postal Services (Hqrs), Secretary, OfficialSide, RJCM

Staff Side:
Sri DASV Prasad, Secretary, Staff Side, RJCM & Circle Secretary, AIPEU Gr-C.
Sri SK Humayun, Member, RJCM & Circle Secretary, AIPEU PM & Gr-D.
Sri R J Madhusudana Rao, Member, RJCM & Circle Secretary, AIRMS & MMS EU Gr-C.
Sri Y Bhoomeshwar, Member, RJCM & Circle President, AIRMS & MMS EU MGs & MTS Gr-C.
Sri K Ramachandram, Member, RJCM & Circle Secretary, AIPAOEU Gr-C & D.
Sri D Kishan Rao, Member, RJCM & General Secretary, NAPE Gr-C.
Sri Gulam Rabbani, Member, RJCM & Circle Secretary, NUPE PM & Gr-D. 

                     Sri S. V. Rao, Assistant Postmaster General (FS & BD) also sat in the meeting to assist the Chief PMG.

Official Side – OLD Items

Official Side - Old Items:

Item No. 1-01/2014:
Recruitment of MTS (Open Competition):
            DA (P) office has requested the Circle Office to select 16 candidates for the posts of MTS in the DA (P) office along with Circle Office requirement while making the recruitment.

        The MTS vacancies of DA (P) were notified in the open notification issued on 06.03.2014 for MTS Selection in Administrative / Sub ordinate offices.


Item No. 2-01/2014:
Accommodation of O/o DA (P), Hyderabad.

            Construction of O/o DA (P) identified under 12th five year plan projects. SOA submitted to The Directorate and approval of SOA is awaited. Plan funds are also awaited from the Directorate.
              Buildings Section of Circle Office is requested to supply a copy of the said letter to Secretary, Staff Side, RJCM.

STAFF Side – OLD Items
Staff Side - Old Items:

Item No. 2-08/2012:
            Irregular Audit objection raised by the P&T Audit for recovery of Incentive paid for NREGS work at Wanaparthy Division.
            P&T Audit has made an objection while auditing at Wanaparthy Division for recovery of excess payment of NREGS Incentive from the two officials.  
             As per PMG (BD), AP Circle orders there is no ceiling for grant incentive for doing NREGS Work. PMG is requested for issue of orders to SPOs Wanaparthy not to recover the incentive from the official.

           Recovery will be temporarily stopped subject to final decision of the P & T Audit office on the subject, which is awaited. DA (P) will pursue the matter with P & T Audit office.

Item No. 1-05/2013:
Re-opening of Canteen at Dak Sadan, O/o CPMG, Hyderabad.
It has been bought to the notice of that the canteen facility is withdrawn by closing of the then canteen. It is also enquired through our source that the AD (Welfare), Circle Office has ordered to close the canteen by renaming it as a Lunch Room, which will function from 1:00PM to 2:00 PM only. In this connection, this union fells that the curtailment of Welfare activity provided by the Department from 22.08.1988 (After opening of the New Circle Office premises) is not justifiable.

         The DA (P), Hyderabad has been requested vide Circle Office letter No. WLF / Canteen / Tenders / 2011 /Vol-2 dated 20.03.2014 for fixing up of suitable date in new financial year to discuss the issue in detail for relocation of DA (P) Canteen at Dak Sadan premises.
          A committee is ordered to be formed consisting of DA (P), APMG (FS & BD) & AD (Mails) which will ensure that the canteen is inaugurated with effect from 01.05.2014 in any case.

Item No. 2-05/2013:
                Non supply of uniforms to Post Men, MTS and Group – ’D’ Staff in the Andhra Pradesh Circle.

                The SP, PSD, Hyderabad reported that since no funds were allotted for the financial year 2013-14, procurement of uniform could not be taken up. In this regard SP, PSD proposed to take up the matter with Directorate for allotment of funds to the tune of ` 1.5 Crores for procurement of uniforms to A.P. Circle. The Khaki Uniform tender valid period is up to June-2015 and white uniform render valid period is up to August – 2015.

Item No. 3-08/2013:
            Irregular redeployment of two Postal assistants posts from Secunderabad HO to Trimulgherry HO without proper review of establishments.
            SSPOs, Secunderabad Division had redeployed two PA posts from Secunderabad HO to Trimulgherry HO without proper review of establishment and also without approval of competent authority i.e., Circle IFA.

                        As per the report received from SSP, Secunderabad Division on workload of the EPPC Bowenaplly (Trimulgherry HO) that attachment of 2 PAs to EPPC Bowenaplly was found justified.
                        As per the PR report of Secunderabad HO, it is found that the surplus PA posts and as per the PR of Trimulgherry HO, there is justification for augmentation of PA posts at Trimulgherry HO. Hence, as per the orders of the CPMG, the SSP Secunderabad Division was directed to submit redeployment proposals immediately.        

Item No. 4-08/2013:
            Immediate filling up of Superintendent, Postal Stores Depot, Hyderabad.
            Hyderabad PSD is a PSD which supply of all stationery to two Regions Hyderabad City Region and supply of uniforms and also supply of chappals, umbrellas. Presently it is manned by additional charge. Expedite immediate action for filling up post of SP, PSD.

        Chief Postmaster, Hyderabad GPO has been given the additional charge of SP, PSD. It is to further intimate that willingness have been called for from all the senior ASPs for filing the adhoc vacancies in PS Group-B cadre along with the post of SP, PSD on adhoc basis. It is under process.

Item No. 9-08/2013:
Grant of 20% HRA to Nellore City treating as ‘Y’ Class city.
                        Presently Nellore city is getting 10% HRA only. In recent population census, the population of Nellore City has exceeded five lakhs and now reached 5,64,148 and needs to be reclassified as ‘Y’ class city with 20% HRA as per the CPC recommendations.

        A proposal in this regard already been sent by PMG, Vijayawada to Directorate. A copy of the same will be provided to the members of Staff Side, RJCM by RO, Vijayawada.

Item No. 10-08/2013:
            Kind attention to be given to the pitiable plight of the residence of the Chikkadapally and Uppal Postal Staff Quarters, Hyderabad. The residence of these colonies anxiously awaiting for years together to mitigate their predicament which is not fully cared for by the local civil wing, urgent action needed. During the year 2011-12 A.P. Circle has surrendered lakhs of rupees to the Directorate.
            Proper maintenance of staff quarters at Chikkadapally, and Uppal Hyderabad. It has brought to the notice of this union that the staff quarters are not being properly maintained either civil/electrical problems. The quarters are not having proper way to the quarters like E-1 to E-8 and C-17 to C-24. The quarters are in a dilapidated condition due to non-maintenance of internal painting and white washing. The quarters have not been maintained for the years. The bushes cleaning is also not taking place, due to this the inmates of the residence are facing a lot of problems. The backside of the E-Block and D- Block quarters of Chikkadapally is not having a proper approach road and not even having proper lighting facilities. The M-Block quarters are also not being properly maintained and the big trees have been grown beside the M-41 Block. There is also a bore water problem during the summer season. A separate pipeline has to be given to the E-Block.

            Priority is given to Postal Staff Quarters on repairs and maintenance for this financial year 2014-15.
             It has been brought to the notice of Chairman that a big tree has fallen down on the compound wall and quarters as well, in Uppal Staff quarters, which will be got removed by Circle Office immediately. 
Item No. 11-08/2013:
            Stop Decentralization of PLI/RPLI work. Ensure uniform implementation of Directorates Orders regarding retention of PLI/RPLI work of Divisions situated at CO/RO Head Quarters at CO/RO itself. The recent orders on Indian Postal Policy 2012, the work relating to PLI Section of CO are Decentralizing without modification of Indian Post Office Insurance Rules 2010. As per the above rules, the Rs. 5 Lakhs and above policies records and claims to be settled at CO. The present arrangement in the circle may continued till the modification in Post Office Insurance Rules 2010 and honour the minutes of the meeting taken by the Secretary Posts, Postal Services Board with the Postal Joint Council of Action on 10.01.2012 and Directorate letter No. 8/15/2011-SR dated 16.01.2012.

            No further decentralization of PLI / RPLI work is in progress and that issue is not confined to A.P. Circle alone, but it is a policy matter to be decided by PLI Directorate. Therefore, it is requested to take up the matter with PLI Directorate.
            With regard to the request not to utilize the operative staff for PLI / RPLI work, the recruitment of PAs / SAs and PA (CO) is in progress and the problem will be solved shortly. 

Item No. 1-01/2014:
Up gradation of Podili Norm Based LSG SO to HO by down grading Kanigiri. HO:  
              Kanigiri town is situated at 90 km from divisional head quarter i.e. from Ongole. And 30 km away from state highway connecting Ongole and Kurnool. It is popularly known as fluoride affected area. It will take 3 hours to travel from Ongole to Kanigiri and it will be a problem to get bus facility back to Ongole or other popular villages after 07.00 PM. For medical / educational facility staff has to depend upon Ongole.   Due to this staff are un willing to work at Kanigiri.HO. Because of this   work at Kanigiri HO is lagging beyond repair. Posting of a regular Postmaster, Accountant even a sub divisional head become a problem. Even posting adequate PA cadre officials is also a problem. Areas like accounts, SB (NREGS), SBCO are most affected.  This can be avoided by at least relocating the HO to nearby place like Podili which is comfortably placed at 50 km from Ongole and is on state high way. Staff can stay there keeping themselves at an hour distance from Ongole where they can depend for better medical & educational facilities. This will reduce the staff transfer problems and requisite staff can be posted for bringing the HO administration into main stream.

                Connectivity is also most convenient in case of Podili compared to Kanigiri. Table of comparative distances is given below along with attached map. Podili is centrally located for 10 Sos out of 18 Sos under Kanigiri.

Name of the SO
Distance to Podili in km
Distance to Kanigiri in km
Pedda Arikatla
9 to 13
HM Padu
PC Palli
PG Palli
70 (nearer to Kandukur HO at 60 km)
60 (nearer to Kandukur HO at 50 km)
CS Puram
70 ((same  to Kandukur HO at 70 km)
                Pamuru, Botlaguduru may be attached to Kandukur HO and Vallur (35 km from Kandukur ) may be attached to Ongole (5 km) and Chimakurthy & Tallur from Ongole HO may be transferred to Podili HO at lesser distance.

        A Committee consisting of PMG, Vijayawada and staff representatives including Divisional Secretaries will be formed to study the issue and on completion of their study, PMG, Vijayawada will submit his report to Circle Office. 

Item No. 2-01/2014:
            Replacement of old computer systems with new computers in C.O.  The year old computers are not connecting the up-to-date software programmes developed by the PTC Mysore. At present, in some sections the computer systems are not having new software and LAN Connections. As per the Directorate guidelines, the systems which were completed the condemnation period should be replaced for soft functioning of the office work.

            Keeping in view of availability of funds, purchase order for procurement of 12 Systems and 7 Printers has been placed under DGS&D RC and supply to sections in CO will be considered on receipt of the Systems and Printers.

Item No. 4-01/2014:
            Security Arrangements in Postal Staff Quarters in Hyderabad City. The Postal Quarters located in the Hyderabad and Secunderabad, there is no security arrangements for the government property and resident’s property in the Government Maintained Staff Quarters. The complaints received from the residents of Postal Staff Quarters Chikkadpally and Uppal regarding thefts of small and big items. The Postal Staff Quarters are provided with 2 or 3 gates to enter to the quarters. As the outsiders entering into the staff quarters and they are nauthorized roaming in the colonies and wherever feasibility, they are not afraid to theft any items left in the premises while they went to their native places. All other cities where the 100 and above quarters is provided with security. It is requested to provide security guards to safeguard the government property as well as residents. They will identify the residents and restrict the outsiders to enter into the premises of government quarters.

        Assistant Director (Bldgs), Circle Office reported that there is no provision for providing Security Personnel to the staff quarters and also reported that one or two Goorkhas can be arranged by the residents of the quarters and the Goorkhas may be permitted to collect themselves amount from the residents towards the salary of Goorkhas.
       Staff side expressed a view that P & T Community Hall, Chikkadapally is under the administrative jurisdiction of Circle Office and as such, security personnel can be provided there, which is acceded to.  As regards staff quarters, there is no provision for providing security personnel and therefore, not acceded to.

Item No. 5-01/2014:
            Provision of lift at RO Vishakhapatnam. The RO Vishakhapatnam is constructed with G+3 floors. As per the layout of sections is from 1st floor to 3rd floor is identified for functioning of Regional Office. The staffs who are aged are facing much difficulty to climb the steps and some of the staffs are having knee pains. It is very need of lift provision in the newly constructed Regional Office Vishakhapatnam. Previously, this item was examined by the competent authority, but there is no progress in the provision of lift. As per the plan of the building, there is a need of capsule lift from outside the building. There is no provision was given inside the building to construct the lift. It is requested to examine once again and provide lift to the RO Vishakhapatnam.

          Directorate has given reply that this work is not included in the 12th Five year plan. Hence not approved by the Directorate vide letter No. 53-02/2014-BP-II dated 10.02.2014, the same has been communicated to RO, Visakhapatnam vide CO letter No. Bldgs / Genl / Bdgt / 2013-14 dated 06.03.2014.
           Directorate will be addressed by D.O. from CPMG highlighting its necessity.

Item No. 6-01/2014:
            Up gradation of generator of 62.5 KVA Capacity of Dak Sadan building to higher capacity diesel generator. The present generator is not supporting the power supply to the entire building and lifts of the building are also not coping up to the generator power supply. It is also requested to provide high capacity UPS connectivity to each floor. At the time of construction of this building, the generator was installed. At that time, there was no UPS system connectivity and the Air conditioners were also not connected. The present work of style has changed from manually to computerize. It is very much need of power supply whenever the electricity breakdown is occurred. During the summer, the power cuts are affecting the work of Circle Office including RO Hyderabad and DA (P). The staff is also suffering due to non-connectivity of generator to the lifts. It is requested to provide high capacity diesel generator to the Dak Sadan Building.

           A report on required estimate is awaited from Electrical Wing.

Item No. 8-01/2014:          
            revision of FSC & AFSC, since the present rates are insufficient. Rates of fsc & afsc have to be enhanced.

            A Letter was addressed to Directorate vide letter No. dated Est/1-12/2001 dated 18.11.2013 to examine the issue as the power to revise is vested with Directorate only. Reminder letters also issued on 06.12.2013, 23.12.2013.   
            In reply Directorate proposed to revise FSC and addressed all Circles to furnish proposed rates along with the views of Circle IFA and recommendations of the Circle. Reports with proposed rates are received from all concerned and the file is under submission to CIFA/CPMG for views and recommendations.
            The remarks of CIFA were communicated to the Units concerned for further report. Reports from units are awaited.

Item No. 9-01/2014:
            provision of cash vans to every HO:
            Presently most of divisions are marked for payment of social security pensions / wages beside NREGS wages through BOs /SOs. For this adequate cash flow is needed. Security aspect not to be forgotten. Heavy cash is to be conveyed from HOs / cash offices to SOs/BOs. For the purpose a speedy and secured means of transportation is required.

          Orders were issued in connection with formation of committee headed by PMG, Visakhapatnam to study all issues regarding provision of cash vans to all HOs vide memo dated 27.02.2014 and Directorate was also addressed with a proposal on provision of strong rooms for keeping cash like banks.

Item No. 10-01/2014:
non implementation of DOP&T OM No 35034/3/2008-Estt (D) Vol. II dated 4th October 2012. Orders on MACP in true spirit in rms v’ dn. and rms tp’ dn.
The following officials denied the macp financial up gradation on the plea for want of required Bench Mark.

)  R.Appanna bcr sa retd 
2)  K.Krishana Murthy bcr sa retd
3)  S.Janardhana Rao bcr sa retd 
4)  P.K. Rama Rao
5)  K.Suryanarayana Rao                   
6)  T.Chiranjeevi Rao
7)  P.Ch.Venkataswamy                    
8)  M.A.Murali
9)  M.Venkat Rao
10) P.Eeswaramallu rms tp’ dn

            The MACP cases of RMS ‘V’ Division have been settled as per the report of PMG, Visakhapatnam.       
            The DPC held on January-2014 on MACP has not recommended the case of Sri K Eswaramallu, RMS ‘TP’ Division as he is having Average Benchmark for the year from 2006-07 to 2009-10.
            It was felt benchmark is not applicable for non selection posts. Staff Section will re-examine the case and issue suitable instructions based on DOP&T OM dated 04.10.2012 communicated through DG Letter No. 4-4/2008-PCC dated 22.11.2012.

Item No. 11-01/2014:
            provision of wax heaters and stationary to all mail offices in Andhra Pradesh circle and Diesel Operated Generators to Srikakulam Road and Eluru rms.

             SP, PSD, Hyderabad reported that there is no stock of Electrical Wax Heaters. He will be instructed to float tender for wax heaters, B.B.Pads, Rubber pads and Scissors immediately.
              Consolidated requirement of Procurement of Gensets in A.P. Circle has submitted to the Directorate for releasing of Plan funds under plan head. Plan funds are awaited from the Directorate.

Item No. 12-01/2014:
            Provision of UV water purifier for drinking purpose to rjcm office at b 1 p&t quarters Chikkadpally Hyderabad

            Water purifier cum cooler for RJCM Office is approved but it will be purchased and arranged in RJCM Office after approval of quotations.

Item No. 13-01/2014:
Provision of Passenger Reservation System in the following post offices

1)      Trimulgherry   ho                 
2)      banjara Hills
3)      Srikalahasti      HO
4)      Chintapallli
5)      Paderu                                    
6)      Narsipatnam
7)      Amalapuram    HO
8)      Ramachandrapuram
9)      Rajam
10)  Sompeta
11)  I E Eluru
12)  Chittoor  HO
13)  madanapalli    HO
14)  Musheerabad NDSO (SD Divn)

           The position in respect of each office is given below. No space constraint will be agreed to for provision of PRS facility.
           Amalapuram HO and Rajam PO have been approved by both DoP and Railways and instructions have been issued to RO, Visakhapatnam for commencement of PRS counter at these POs in consultation with local Railways.
            Trimulgherry HO, Srikalahasti HO, Paderu, Narsipatnam, Ramachandrapuram, Sompeta, Chittor and Madanapalli HO have been approved by Directorate for opening of PRS counter, but approval / sanction is awaited from Railways.
         Visakhapatnam Region in respect of Chintapalli PO and Vijayawada Region in respect of I.E. Eluru PO addressed to Directorate for opening of PRS Counter, but approval is awaited.
        SSPOs, Hyderabad City Division has requested to cancel the approval for opening of PRS counter at Banjarahills PO due to constraint of space which is not agreed to by the RJCM.
         SSPOs Secunderabad Division intimated that Musheerabad NDSO is ‘B’ class office and is very nearby to Musheerabad DSO at which PRS is available.
        For providing PRS facility at Hyderabad GPO have been approved by DoP but Railway Board approval is awaited. 
         SSPOs, Hyderabad City Division intimated that Putlibowli PO is functioning in area of 847 Stf. as against SOA of 1391 Sft. Further SBI ‘B’ Class SO is also functioning in the same area. Hence, there is no possibility to open PRS counter at Pultibowli. 
          Vizianagaram HO may also be provided PRS facility.

Item No. 16-01/2014:
            Taking into workload instead of incentive in respect of payment of SSP and NREGS.
            Before fixing the incentive the unions were kept in darkness as no consultation was there and the fixation of incentive is found to be defective. Orders are already in existence for fixation of time factor at the rate of one point for 10 SSP payments. The decision may taken to fix the time factors for the BPM’s instead of incentive.

        Proposal for grant of honorarium for opening of Accounts during special drive was submitted to CIFA for concurrence.

Item No. 19-01/2014:
            Maintenance of P&T dispensaries
            Brief:- In respect of Visakhapatnam the In-charge Medical Officer is self styled where ever she is posted and there are several complaints in past also.  The P&T dispensaries are not procuring the specified quality of medicines prescribed by CGHS and recognized hospitals. We request necessary action.

        The Chief Postmaster General has already given counseling to the Chief Medical Officer.

Item No. 22-01/2014:         
            Identification of Guntakal RMS as L1 and extension of AG-31 section up to Vijayawada.
            Consequent on introduction of L1 in the revised orders by the Directorate we request identification of Guntakal RMS as L1 and extension of AG31 section up to Vijayawada.

        The matter was taken up with Directorate vide Circle Office letters No. Mails/MNOP 1st class/II dated 30.09.2013, 06.11.2013, 10.03.2014. The issue is pending with Directorate.
Extension of AG-31 Section:
        The issue of extension of AG-31 section up to Vijayawada, the issue is under examination along with another proposal of merger of AG-26 with Z-31 Section. 
STAFF Side – NEW Items

Staff Side - New Items:

Item No. 1-04/2014:
Grant of OTA for full working hours for Group-D / MTS Chowkidars drafted for duty on Sundays and holidays.
           As per the DG posts letter No. 10-7/87-PE-II dated 04.10.1991 when Group-D  / MTS Chowkidars drafted for duty on Sundays and holidays for 12 hours (from 06:00 PM to 06:00 AM) OTA could be granted for full 12 hours when compensatory off could not be granted.

            Directorate orders on the subject will be reiterated to all the Regions/HCR units and a copy of which will be marked to staff side members of RJCM / Union representatives also.

Item No. 2-04/2014:
           Recently orders were issued by Directorate redistributing work between L-1, L-2 offices and changing the pattern of closing bags between offices. Earlier while concentrating work at L-1 offices some posts were diverted from L-2 offices. But now after latest orders stated above work load was increased in L-2 offices and there is some decrease in L-1 offices. After the orders posts are to be readjusted between these offices after assessing the work load properly.
           In this connection it is suggested that fresh special statistics may be collected in each office and according to that statistics posts may be redistributed between mail offices which will solve the problem of staff shortage some extent and increase efficiency. It is requested that this process may be completed by 30.04.2014.

            Reports from ROs have been called for and action will be taken on receipt of statistical reports from ROs.
Vijayawada Region:
            RO, Vijayawada reported that SRM ‘Y’ Division has been asked to collect special statistics on all MOs on 09.04.2014, 10.04.2014.
Visakhapatnam Region:
            RO, Visakhapatnam reported that SRM ‘V’ Division has been asked to collect special statistics on all MOs by 30.04.2014.
Hyderabad Region:
            RO, Hyderabad reported that SRM ‘Z’ Division has been asked to collect special statistics on all MOs by 25.04.2014.

Kurnool Region:
            RO, Kurnool reported that SRM ‘AG’ & ‘TP’ Divisions have been asked to collect special statistics on all MOs by 30.04.2014.
SSRM, Hyderabad Sorting Division:
            Reports yet to be received.

Item No. 3-04/2014:
Provision of extra accommodation for mail carrying section for Z-27, Z-12, Z-26 and Z-31.
        Accommodation provided for mail carrying sections was not sufficient. At present the entire space is occupied by the mails and no room is available even for the staff to prepare mail lists in the sections mentioned above.

For Extra Accommodation in Z-27:
            A letter addressed to S.C Railway vide Circle Office letter No. Mails/47-10/EA/2013 dated 24.01.2014 for provision of extra accommodation of 20 seats on regular basis in addition to already provided accommodation in the section Z-27. But there is no response from Railway authorities. This will be pursued further.
For Z-12:
            SRM ‘Z’ Division intimated that there is no justification for additional accommodation.
For Z-26:
            It is to intimate that the present accommodation of 40 seats is sufficient, if fully occuoied by the staff of RMS at Mumbai CST Railway Station.
For Z-31:
            Generally Railway authorities are not providing extra accommodation. Hence, in examination season, they are providing accommodation in Kacheguda-Yeswanthpur Express. However, this will be pursued with Railway authorities.
              However, in principal it was agreed to hire additional accommodation in all sections mentioned above. Mails Section of Circle Office may initiate immediate necessary action.

Item No. 4-04/2014:
The staff on deputation from HRO Vijayawada to SRO Eluru are continuing for years together should be brought to their parent unit immediately.
          At the time of identifying intra circle speed post hub at Elure RMS, some of the officials were sent on deputation from Vijayawada to Eluru. Even after lapse of 2 years they were not brought back to their parent unit i.e. HRO Vijayawada. Hence it is requested to bring the officials back to their parent unit by cancelling the deputation.

     Re-allotment of 4 SA posts from RMS ‘Y’ Division (Vijayawada RO) to RMS ‘V’ Division (Visakhapatnam RO) and after re-allotment of posts 3 SAs working in Eluru RMS (Visakhapatnam RO) be relieved to Vijayawada Region.   

Item No. 5-04/2014:
Non-payment of incentive to the PLI Development Officers:
         The Development officers who are working in the Circle from 2008-2013 up to Nov-2013, the incentive for their over and above 9 Crores business are not paid. As per the Directorate letter No. 25-4/2002-LI dated 25.02.2011 as per para 2 are not implementing in the Circle for more than four years. As per the instructions contained in the D.G Letter No. 35-15/78-LI (PO) dated 7.1.2008 on payment of 90% of incentive on the sum assured procured by the PLI Development officers are also not implementing in the Circle. As per the instructions contained in the computer generated calculation sheet the column of effective business may be removed and the DO PLI procured business with advanced premium business may be taken into account and after free business of DOPLI’s incentive may be paid without further delay.  
           Directorate’s orders on sum assured rate of incentive 25 per ten thousand of sum assured above 9 crores upto 11 crores may be paid for the year 2008 to 2013. This union also requested to cause to issue necessary instructions to all concerned to calculate sum assured business of each the DO PLI of A.P. Circle and implement the D.G orders in letter No. 25-4/2002-LI dated 25.05.2011 and DG instructions in letter No. 35-15/78-LI (PO) dated 07.01.2008.

       It is to intimate that incentive to all the sales force of PLI including DOs (PLI) is paid taking into account the system generated effective business. As the calculations in the system are as per the software adopted by PLI Directorate, no changes in the software can be made by the Circles. Therefore, it is requested to take up the matter with PLI Directorate.
          It was decided to request PLI Directorate to delete the column of effective business / incentive to get the correct picture of business procured by DOs (PLI). DDM (PLI) will take necessary action.

Item No. 6-04/2014:
          In the recent past most of the officials on getting promotion to the norm based LSG / HSG-II / HSG-I, declining their promotion due to various reasons. Due to declining of promotion the posts were kept vacant till the consideration of next DPC. As such the above posts are kept vacant for years together. For example Postmaster, Vikarabad and (4) PRI (P) posts in Secunderabad Division. Hence staff side requests the Chairman to make suitable arrangements to fill up the vacant posts of norm based LSG / HSG-II / HSG-I for effective supervision and to render quality of service to the public.

       Instructions issued to all the Regions / City Units in HCR vide Circle Office letter No. ST/4-1(P)/2014 dated 04.04.2014 to make necessary arrangements at their level by utilizing the senior eligible officials for the HSG-II posts without any extra remuneration until the regular officials are promoted to HSG-II cadre as many officials declined their promotion and there are no officials in the reserve panel for present.
          (Promotional orders to HSG-II officials in General line issued vide Circle Office Memo No. ST/5-1(P)/2012 dated 02.05.2013 (14 officials) and ST/5-1(P)/2012 dated 17.07.2013 (39 officials)).

          Regarding filling up of HSG-I posts instructions were also issued to all Regions/ City Units in HCR vide the above said letter to make necessary arrangements at their level by utilizing the feeder cadre officials for the HSG-I posts without any extra remuneration until the regular officials are promoted to HSG-I cadre as there are no other eligible officials for promotion to HSG-I cadre as on date.

           Regarding filling up of PRI (P) posts in Secunderabad Division, SSPOs was already directed to follow the prevailing / existing rules to fill up the vacant posts in the Division locally.
        Staff side pointed out at present, DPCs are being conducted to the extent of vacancies only and requested for maintaining a panel at the time of conducting the DPCs at the ratio of 1:4. 
         Staff Section of Circle Office will examine whether panel can be maintained.

Item No. 7-04/2014:                
          Provision of centralized A/C to MPCM counters and SB branch at Secunderabad HO. At present SB branch is provided with 4 A/Cs, which were not catering its services due to improper maintenance and insufficient capacity. Hence it is requested to provide centralized A/C to MPCM counters and SB branch located in the ground floor.

      The SSPOs, Secunderabad Division reported that the requirement is projected to Circle Office vide letter No. J2/Stock/Air-Conditioner for Sec’bad-HO/Dlgs/Hyd-80 dated 05.03.2014.
        The AMC holder M/s. M A Agencies who visited Sec’bad-HO and suggested for additional installation of Air Conditioners at Finance Mart of Sec’bad-HO vide Memo No.MGA/PMG/AG/Gen/Q/14 dated 11.02.2014.    
         Action will be initiated in respect Hyderabad GPO also.

Item No. 8-04/2014:
           Circulation of DOPT OM No. 21011 / 1 / 2005 – Estt (A) (Pt. II) dated 23/07/2009. DOPT vide its order dated 23/07/2009 categorically issued instructions in respect of preparation and maintenance of APARs. But unfortunately the above orders were not circulated by the Directorate as well as Circle Office. If the reporting and reviewing authorities write APARs according to the time schedule mentioned therein, all the MACP, LSG and HSG DPCs were conducted properly within the time schedule. Hence staff side is requested the Chairman to initiate suitable action to circulate and implement the orders cited above in letter and spirit.

      Directorate letter No. 28-1/2010-SPG dated 20.01.2010 on the subject of ‘Preparation and maintenance of PAR for Central Civil Services’ along with the Time schedule was circulated to all the Regions / City Units in HCR vide Circle Office letter No. SC/CR/Rulings/2006 dated 27.01.2010 and also the instructions were also reiterated on 03.04.2014. Instructions of Directorate will be reiterated to Regions / Units in HCR once again and requested to supply a copy of the same to the members of Staff Side, RJCM.

Item No. 9-04/2014:
         Supply of cash counting and fake currency detecting machine to all post offices where the cash transactions are very heavy.

     2145 cash counting and fake currency detecting machines have been procured this year through Technology Section and supply will be made as per the requirement.  
Item No. 10-04/2014:
.         Non implementation of Circle Office letter No. ST/20-7/PA-SA IND. Trg / 2012-13 dated 11.09.2012 in Hyderabad City Division for the newly recruited PAs under sports quotas for 15 days practical training for the following PAs.
Sri S Varaprasad, Khairatabad HO,
Sri P Sagar, Himayatnagar PO.

     Pay and allowances have already been drawn to the following newly recruited PAs under sports quota for 15 days practical training vide City Division office letter No. B-II/Sports/Rectt. Dated 14.03.2014.
Sri T S S Varaprasad, PA, Khairatabad HO
Sri P Sagar, PA, Himayatnagar SO.
        Staff Side, RJCM has requested to take similar action in respect of cases of Hyderabad South East Division also, which will be initiated.

Item No. 11-04/2014:
.        Provision of AMC to all Generators throughout Andhra Pradesh Circle.                                 

            NIT for AMCs will be finalized and circulated to all Regions, so that Regions can float NIT at their end.
Item No. 12-04/2014:
.        Shortage of all stationary items / forms and computer stationary at PSD, Hyderabad.

           The SP, PSD, Hyderabad reported that sufficient quantity of forms and stationery such as Standardized Uniform Pass Books, SB-28 D, SB-103, SB 5 Pass books, Barcode Stickers and Bag Labels of Registration / Speed Post / Parcel, Bulk Booking Journals, Integrated Receipt Books, MPCM Stickers, A4 Size Paper etc., are procured during the financial year 2013-14. In respect of remaining items action is being taken to procure the items by refloating the tender from 1/3rd grant of funds for the quarter ending 30.06.2014. 
            SP, PSD, Hyderabad will be addressed by Circle Office to distribute the stock received amongst the other PSDs uniformly for supply to the needy offices under their jurisdiction. Besides, to avoid shortage, printing of forms and supply of stationary is being distributed to PSDs item wise for the Circle for getting competitive price, even distribution of work, maintenance of them and letter monitoring to eliminate shortage.

Item No. 13-04/2014:
. Appointment under relaxation of rules.
         It is learnt that process of compassionate appointments in the AP Circle for the post of Posts of PA/Postman/Mail Guard/MTS has not been completed so far, even after identifying the posts. The reason for the above, it is learnt that the authorities are insisting for the fulfillment of required educational qualification with the prescribed percentage of marks as in the recruitment rules of PA/Postman/Mail Guard/MTS.
        Though the applicants have fulfilled the parameters prescribed by the Directorate for compassionate appointments, department is insisting the applicants to opt for the lower post in the name of above 60% marks in 12th class and 10th  class. Because of this, the applicants who have the intermediate qualification are forced to take the lower cadre post of Postman/MTS instead of PA/SA.
        The spirit of compassionate appointment is essentially in relaxation of recruitment rules. Hence, insisting part 60% of marks in 12th and 10th class is against the natural justice. It is requested the chairman to relax the recruitment rules by not insisting the percentage of marks issue appointment orders to the applicants who are selected on the basis of parameters  prescribed for the appointment under relaxation of recruitment rules.

      The DR vacancies of 2011 & 2012 were filled up based on the PA SA Recruitment Rules of 2011 notified vide Gazette Notification letter No. 37-47/2010- SPB-I dated 18.11.2011. As the 5% of the vacancies identified for compassionate appointment forms part of the same, the relevant recruitment rules i.e. PA SA Recruitment Rules 2011 are to be applied.
Item No. 14-04/2014:
AP Open School Society Certificate.                 
         The educational courses conducted by the AP Open School Society are recognized by the Counsel of Boards of School Education in India (COBSE) which is responsible for verifying genuineness/recognition of school education boards in India. The SSC certificates issued by the Govt. of AP for those who have studied in the AP Open School Society should be accepted for employment (order copy enclosed). Hence, it is requested to accept such educational certificates for compassionate appointments in the cadre of MTS.

        The instructions contained in DOPT letter No. 14021/1/2012-Estt.D dated 06.03.2013 will be kept in view while considering the cases of family members of the deceased officials for compassionate appointment to the cadre of MTS.


                                                     सहायक पोस्टमास्टर जनरल (वि.से. & व्य.वि.)                
                                                       Assistant Postmaster General (FS & BD)
                                                 मु.पो.मा.ज.कार्यालय, आं.प्र.सर्किल, हैदराबाद – 500 001
                                                  O/o CPMG, A.P.Circle, Hyderabad – 500 001

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